Programs Coordinator

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      "state": "Wisconsin",
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      "addressCountry": "United States"
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    "datePosted": "2026-03-12",
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    "description": "<p><span style=\"font-weight: bold\">The Programs Coordinator</span> helps organize and support various programs within MCHC by handling<br>administrative tasks, coordinating resources, and keeping daily activities on track. They work closely with staff,<br>leadership, and external partners to ensure programs run efficiently and align with organizational goals. This<br>role is important for maintaining organization, communication, and overall program success. </p>\n<p><br><span style=\"text-decoration: underline\">Program Area: 340B</span></p>\n<p><br>• Ensure that patient eligibility criteria and duplicate discount prohibitions are consistently followed.<br>• Maintain compliance with HRSA, OPA, and state/federal regulations related to the 340B program.<br>• Conduct internal 340B audits and prepare for HRSA 340B audits, ensuring program integrity.<br>• Ensuring accurate tracking, reporting, 340B reimbursements, and replenishment.<br>• Reporting 340B reimbursements to C-Suite on monthly basis<br>• Work with contract pharmacies and third-party administrators (TPAs) to ensure compliance and<br>efficiency.<br>• Work with CFO, assisting as needed, to monitor purchasing, inventory management, and<br>replenishment processes to ensure cost savings and appropriate medication utilization.<br>• Stay up to date with regulatory changes and industry best practices by participating in webinars,<br>conferences, and professional organizations.<br>Program Area: Sakina Senior Center:<br>• Oversee grant-funded dining programs, ensuring compliance with county, state, and federal<br>regulations.<br>• Oversee senior program expenditure (ie snacks, cooking classes, etc)<br>• Maintain detailed records and reports to ensure program integrity and transparency.<br>• With help from senior management, prepare and submit grant applications, budgets, and renewal<br>documents to secure continued funding.<br>• Represent the Muslim Community and Health Center of Wisconsin Inc - Sakina Senior Center at<br>community meetings, advisory boards, and county-led initiatives related to food security.<br>• Track and monitor grant expenditures, ensuring alignment with budgetary guidelines.<br>• Help in the preparation of financial reports, invoices, and reimbursement requests for grantors and<br>stakeholders.</p>\n<p><br><span style=\"text-decoration: underline\">Program Area: Refugee Medical Screening Program</span></p>\n<p><br>• Serve as a point of contact, in addition to the operations manager, for resettlement agencies for newly<br>arrived refugees and their families regarding medical screening services.<br>• Coordinate initial refugee health screenings, including scheduling appointments, ensuring interpreter<br>availability, and arranging transportation as needed.<br>• Work closely with operations manager, providers, nurses, and public health agencies to ensure all<br>required screenings (TB testing, vaccinations, infectious disease screening, mental health evaluations,<br>etc.) are completed per state and federal guidelines.</p>\n<p>• Provide support to CHWs and clinic support personnel to assist refugees in obtaining follow-up care,<br>specialty referrals, and necessary treatments for identified health concerns.<br>• Send After Visit Summaries to resettlement agencies for refugee medical screenings<br>• Track and oversee medical records, screening reports, and immunization records in compliance with<br>reporting requirements.<br>• Maintain accurate data tracking and reporting for grant compliance and quality improvement<br>initiatives.</p>\n<p><br><span style=\"text-decoration: underline\">Program Area: Grant Writing</span></p>\n<p><br></p>\n<p>Grant Research &amp; Proposal Development<br>• Research and identify grant opportunities from federal, state, local, and private funding sources that<br>align with the FQHC’s mission.<br>• Prepare and submit grant applications, proposals, and supporting documentation under supervision<br>and with help from senior management<br>• Develop compelling narratives, budgets, and data-driven justifications to secure new funding under<br>supervision of senior management<br>• Ensure all deadlines are met for applications, renewals, and reports.<br>Grant Compliance &amp; Administration<br>• Ensure compliance with grant regulations, reporting requirements, and financial guidelines.<br>• Maintain organized records of grant applications, awards, contracts, and modifications.<br>• Assist in the preparation of grant reports<br>• Identify opportunities to leverage multiple funding sources to support FQHC operations and programs.<br>• Work closely with clinical, administrative, and community health teams to develop grant-supported<br>initiatives.</p>\n<p><br><span style=\"text-decoration: underline\">Program Area: Marketing</span></p>\n<p><br>• Marketing Oversight: Develop and coordinate strategic marketing plans, ensuring brand consistency<br>and regulatory compliance.<br>• Community Engagement: Supervise outreach initiatives, collaborations, and events to enhance patient<br>access.<br>• Content &amp; Digital Strategy: Oversee the creation of marketing materials, social media, and digital<br>campaigns.<br>• Performance &amp; Compliance: Monitor marketing effectiveness, ensuring adherence to HRSA, HIPAA,<br>and grant requirements.<br>• Internal Collaboration: Align marketing strategies with clinical and operational goals, furthering<br>program and grant initiatives and implementation efforts.<br>• Oversight of marketing personnel</p>\n<p><br>In addition to program-specific responsibilities, the Programs Coordinator may also be assigned roles in broader<br>organizational projects, as per organizational needs, such as annual UDS reporting, the annual fundraiser, and<br>other key initiatives. These assignments will be openly communicated and have attainable timelines and<br>deadlines, factoring in concurrent job-specific role responsibilities as well. These additional responsibilities will<br>support the clinic’s operational efficiency, compliance, and community engagement efforts.</p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Minimum Qualifications</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Bachelor’s degree in Health Administration, Public Health, Healthcare Management, or a related field</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">At least 1 year of experience in healthcare, nonprofit, public health, or program coordination setting</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\"><span>Proficiency in one or more of the following languages: </span><span>Arabic, Urdu, Rohingya, Malay,</span><span> Burmese, Spanish, etc. in addition to English is </span>strongly preferred for effective communication with patients and community partners</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Strong organizational and time management skills with the ability to manage multiple priorities and deadlines</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Ability to work collaboratively with internal teams, external partners, and community stakeholders</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Demonstrated ability to maintain confidentiality and adhere to HIPAA and other regulatory requirements</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Commitment to culturally competent care and serving diverse and underserved populations</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 12pt; font-weight: bold\">Preferred Qualifications</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience working in a Federally Qualified Health Center (FQHC) or similar community-based healthcare organization</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Familiarity with 340B program requirements, HRSA compliance, or other healthcare regulatory frameworks</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience with grant writing, grant management, or reporting</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Knowledge of refugee health programs, care coordination, or public health initiatives</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience supporting or overseeing marketing, outreach, or community engagement efforts</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience with data tracking, reporting, and quality improvement initiatives</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Familiarity with electronic health records (EHR) systems and/or third-party program administrators (TPAs)</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 12pt\">Experience working with multidisciplinary teams including clinical, administrative, and community health staff</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 12pt; text-decoration: underline\"><span style=\"font-weight: bold\">Why Join Our Team?</span></span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">At MCHC, we don’t just offer a job, we offer a community. Our workplace is built on a team-oriented culture where teamwork, support, and a positive environment are at the heart of everything we do. We believe that when our employees feel valued and connected, they can provide the best care to our patients.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">Here’s what makes working with us special:</span></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt\">✅ A Warm, Supportive Atmosphere – You’re not just an employee; you’re part of a team that genuinely cares about each other.</span></p>\n<p><span style=\"font-size: 12pt\">✅ Fun Work Events &amp; Celebrations – We love bringing people together! From team lunches to holiday parties and appreciation events, we make sure there are plenty of opportunities to enjoy good food, laughter, and downtime with your coworkers.</span></p>\n<p><span style=\"font-size: 12pt\">✅ Growth &amp; Development – We invest in our employees by providing ongoing training, career advancement opportunities, and support to help you reach your goals.</span></p>\n<p><br></p>",
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