Project Coordinator - Private Equity

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    "ExternalDescriptionStr": "<p><span>The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach.&nbsp;</span></p>\n<p><span>Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.</span></p>\n<p><span>A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.</span></p>",
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    "ExternalResponsibilitiesStr": "<p><span>Administrative support:</span></p>\n<ul>\n <li><span>Provide strategic calendar management for attorneys by planning and scheduling meetings, teleconferences, coordinating travel schedules, transportation and accommodations&nbsp;Manage, prioritize and respond to emails in a timely manner, including reading and analyzing a high-volume of email contents, forwarding emails along to appropriate parties to streamline workflow and efficiency in responding to client’s requests</span></li>\n <li><span>Prepare expense reports via the Chrome River system and submit as appropriate</span></li>\n <li><span>Enter attorney time and review entries in Intapp</span></li>\n <li><span>Liaise with Client Operations team for partner billing matters</span></li>\n <li><span>Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.</span></li>\n <li><span>Provide excellent telephone coverage, manage high call volume, and&nbsp;distribute&nbsp;messages in a timely and appropriate&nbsp;manner</span></li>\n <li>Field calls and emails and send to attorneys’ offices, ensuring timely responses</li>\n <li>Assist with all internal meeting arrangements including booking rooms, technology set-up, physical preparation of materials, coordination of attendees</li>\n</ul>\n<p><span>Practice support:</span></p>\n<ul>\n <li>Manage requests from other departments.</li>\n <li>Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft utilizing MS Word</li>\n <li>Proofread all documents for accuracy and completeness&nbsp;</li>\n <li>Open new client matters and request conflict checks</li>\n <li>Generate new files and ensure filing is kept current&nbsp;</li>\n <li><span>Prepare files to be closed utilizing proper records storage procedures&nbsp;</span></li>\n <li><span>Maintain an up-to-date listing of client/matter names and numbers for attorneys</span></li>\n <li><span>Maintain business development calendar&nbsp;</span></li>\n <li><span>Circulate regular summaries of upcoming meetings, communicating any changes on a timely basis</span></li>\n <li>Organize Private Equity Group meetings</li>\n <li>Attend Private Equity Group meetings and follow through on action items</li>\n <li>Ensure all necessary Private Equity-related material is current, properly filed, and circulated, as necessary</li>\n <li>Anticipate and evaluate related problems and develop solutions.</li>\n <li>Maintain deadlines and monitor progress across the team(s) to ensure tasks stay on track; follow-up and coordinate on same as needed.&nbsp;</li>\n <li>Liaise with clients and coordinate meetings to build and foster positive working relationships.</li>\n <li>Prepare files to be closed utilizing proper records storage procedures&nbsp;</li>\n <li>Demonstrate the highest level of confidentiality with client and attorney information</li>\n</ul>",
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