Accounting specialist

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    "datePosted": "2026-04-25",
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">About Passbolt</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Passbolt is an innovative cybersecurity product company that is growing quickly. Our organization is remote-first with its headquarters located in Luxembourg (Europe). We are the team behind Passbolt, the <span style=\"color: rgb(14, 14, 14)\">collaborative credential management platform for modern teams</span> used by over 50,000 organizations in 100+ countries. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">You will join a growing and vibrant team committed to leverage the power of open source and a state-of-the-art security architecture to challenge the status quo in the cybersecurity industry. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">See <a href=\"https://www.passbolt.com/\" target=\"_blank\" rel=\"noopener noreferrer\">https://www.passbolt.com</a></span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">About the role</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">We are seeking a seasoned Accounting specialist with 1 - 3 years of accounting and / or finance management experience in order to lead all our finance operations, from daily invoice reconciliation, to analytics and directors or regulatory reporting.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">You are a team player who displays a positive, professional attitude at all times, who loves numbers and is not scared of innovation or technology, then you are the person we are looking for.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Passbolt is a technology company innovating in the field of cybersecurity, serving thousands of customers worldwide, and scaling rapidly. Consequently, our Accounting specialist should be comfortable with working in a fast paced work environment, and with technology in general.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Your responsibilities will be to support Passbolt’s Business Operations and Sales teams by managing accounting, reporting, compliance, grants application and financial tasks while ensuring smooth communication with clients and timely reporting to internal stakeholders. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Professional and clear communication will be essential to your success, as well as your ability to deliver accurate and comprehensive sales and expense data and analytics. You will work daily in Odoo, Chargebee and HubSpot (or equivalent platforms) and should be able to suggest automation or technology improvements. You will also ensure compliance with EU and international VAT rules, post invoices in public platforms (Peppol, Chorus, Guichet).</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">As this position is the first finance position in the company, you should be comfortable with taking the lead with everything related to finance operations, and willing to evolve towards a managerial position in the future as our finance team will grow.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Job location: You will primarily work from our Luxembourg office, with flexibility for remote work based on work needs.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Main Responsibilities</span></p>\n<p><span style=\"color: rgb(102, 102, 102); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">1. Accounting &amp; Financial Operations (40%)</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Issue and follow up on invoices.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Reconcile daily invoices and bills with bank statements.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Follow up with customers on unpaid invoices, send reminders, and handle payment issues.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage salary payments, vendor bills, and refunds to clients or suppliers.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Conduct periodic reconciliations and categorizations of expenses, invoices, and refunds.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Coordinate with the accounting firm for monthly, quarterly, and annual financial reporting.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support shareholders' financial reporting and maintain accurate records.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain accuracy in the accounting system at all times by promptly identifying and correcting discrepancies.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Apply Luxembourg GAAP for daily cost categorization to create accurate accounting reports, statutory reports, and management reports.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Automate your work when possible.<br><br></span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">2. Credit Collection (30 %)</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provide the sales team with up-to-date data on paid/unpaid invoices and client statements.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Chase clients for outstanding invoices and ensure timely payment.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Send reminders for unpaid invoices through email or phone.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Solve payment or payment method issues in collaboration with clients and internal teams. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Synchronize with the sales team on overall payment status, client statements, and overdue accounts.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Post invoices to public procurement platforms (e.g., Peppol, Chorus, Guichet).</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">3. VAT &amp; Tax Compliance (10 %) </span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Make sure clients VAT numbers are accurate during the reconciliation process.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Pay VAT MOSS, withholding tax on salaries, and schedule recurring corporate tax and net wealth tax payments.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Collect necessary tax documents (Bureau de Recette Centrale).</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain and update the <span style=\"font-weight: bold\">Atlas of VAT Rules</span>, and implement VAT compliance for new countries.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Identify inaccuracies in global VAT/tax setups and suggest corrections.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Request tax residence certificates when required by treaties.</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">4. Reporting, Process &amp; Documentation (20 %)</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prepare monthly financial reporting for management, board of directors and investors.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain the company business plan, update records, spot deviations.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Keep all playbooks up-to-date by documenting new processes and any changes immediately.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Identify inaccuracies or inefficiencies in current processes and propose improvements regularly.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure all team members have access to and are aligned with the latest version of the procedures.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Promote a culture of continuous improvement in financial and operational workflows.</span></li>\n</ul>\n<p><span style=\"color: rgb(102, 102, 102); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">5. Security (at all times)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">We are a cybersecurity company. It is critical that security is at the core of everything we do:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ensure that all financial activities strictly comply with GDPR and other data protection regulations. Handle personal data only when necessary, with proper consent, and in line with Passbolt’s privacy policy</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain awareness of security risks in communication with all stakeholders. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Follow company security policies and complete mandatory training, applying learned principles in daily work.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Skills required / qualifications</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Education and experience: </span>Degree in Accounting, Finance, or Business Administration specialized in accounting (or equivalent experience). 1-3 years of experience in similar roles. <br><br></span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Technical Skills:</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Expert at excel, formulas, and automation.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Mandatory knowledge of Lux GAAP for cost categorization, accurate accounting reports, statutory obligations, and management reporting.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Knowledge of Odoo (or similar ERP/accounting platform).<br>Familiarity with Chargebee, HubSpot, or similar sales/billing platforms.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proficiency with technology. We use Google Docs, Google Sheets, Gmail, Slack, and many other web-based tools.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong understanding of EU VAT rules, international tax principles, and multi-currency accounting.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Soft Skills:</span>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Analytical Skills</span>: Strong ability to reconcile accounts, spot discrepancies, and provide actionable insights.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Communication</span>: Professional, clear, and timely communication with both internal teams and external clients. Experience of working in an international environment with a culturally diverse user community.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Languages</span>: Fluency in English required; French or other languages a plus.</span></li>\n</ul>\n</li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Nice-to-Have Skills</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Experience with public e-invoicing platforms ( like Peppol )</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prior exposure to SaaS or subscription-based business models.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Remuneration and place of work:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The remuneration is composed of a fixed salary package.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">This position is in Luxembourg, but partially remote. You will need reliable and consistent access to the internet while working remotely. </span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Benefits of working at Passbolt</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">We put a lot of effort into creating a workplace where everyone has room to learn, have fun, evolve and become the best version of themselves.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Here are some benefits that are provided by default to all Passbolt employees:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Work from anywhere, or from our headquarters located in the Grand Duchy of Luxembourg. </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Work/life balance: to keep the flow going, it’s important to take regular breaks and disconnect. We provide 26 days of paid holidays / year.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Equity for everyone. We are all in the same boat, we win together.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">When you grow, we grow: we invest in your professional as well as personal growth, through paid training of all types.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">In tune with yourself: Passbolt is built on strong values which we stand for: security-first, openness, accountability, humility and fun. Read more about what we believe in <a href=\"https://www.passbolt.com/about\" target=\"_blank\" rel=\"noopener noreferrer\">here</a>.</span></li>\n</ul>",
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