IT Vendor & Contracts Coordinator (Onsite - Gilbert, AZ or Dallas, TX)

Job Title: IT Vendor & Contracts Coordinator Company: Loenbro, LLC Business Unit/Department: Information Technology Location: Gilbert, AZ; Dallas, TX Reports to: Senior Director – IT Operations Employment Type: Full-Time – Onsite FLSA Classification: Exempt Candidates must be authorized to work in the United States on a full-time basis. We are unable to sponsor or transfer visas at this time. Geographic Requirement: This role is 100% onsite. Candidates must already be based in the East Valley (Gilbert, Chandler, Mesa, Tempe) or in the Dallas metro area to be considered. No relocation assistance provided. About Loenbro Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care. At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation. Job Summary The IT Vendor & Contracts Coordinator is the financial control center for Loenbro's technology organization. This role owns IT spend visibility, vendor contract lifecycle, and chargeback accuracy — ensuring that every technology dollar is tracked, allocated correctly, and spent against agreed terms. The ideal candidate comes from a procurement, accounts payable, or financial operations background and brings rigorous process discipline to a domain — IT vendor and contract management — where that discipline is often missing. Direct IT experience is a plus, not a prerequisite; the technical context is learnable, and the financial and procurement rigor is not. Essential Job Responsibilities Spend Tracking & Budget Coordination Own day-to-day tracking and reconciliation of IT expenditures against approved budgets; surface variances and trends to IT and Finance leadership. Coordinate IT chargeback processes, ensuring accurate and defensible allocation of technology costs to business units. Produce monthly financial reporting on IT spend, budget utilization, and cost trends; present findings in business-ready formats. Partner with Finance and IT leadership on annual budgeting, forecasting cycles, and mid-year reforecasts. Vendor Contract Lifecycle Maintain a centralized, current repository of all IT vendor contracts, amendments, SOWs, and renewal schedules. Own the renewal calendar; proactively flag upcoming expirations and initiate renewal or renegotiation processes on appropriate lead times. Review vendor invoices against contracted terms; identify billing errors, overcharges, and scope discrepancies before payment. Support vendor negotiations by providing spend history, utilization data, and benchmark comparisons. Procure-to-Pay Execution Process IT purchase requisitions and purchase orders in coordination with Procurement and Finance; ensure compliance with approval workflows and spending policies. Manage the full invoice-to-payment cycle for IT vendors: receipt validation, three-way matching, coding, and routing for approval. Resolve payment disputes and billing discrepancies with vendors; serve as the primary point of contact for IT-related AP inquiries. Maintain vendor master data and payment terms in the ERP system; ensure records are current and accurate. Minimum Qualifications Required Education & Experience: Education: Bachelor’s degree in Finance, Accounting, Business, or IT. Experience: 3–5 years in IT financial management, IT procurement, or a related financial operations role. Technical Skills: Advanced Excel proficiency (pivot tables, financial modeling, VLOOKUPs). Contract Literacy: Solid understanding of SaaS agreements, maintenance contracts, and MSAs. Tooling: Experience with ITSM or Asset Management platforms (Freshservice, ServiceNow, etc.). Strong written and verbal communication skills; able to document and present financial analysis to leadership. Preferred: Exposure to Azure cost management or FinOps principles. Experience with Power BI or SQL for financial dashboarding. Familiarity with ITIL frameworks or Technology Business Management (TBM) models. Background in construction, industrial services, or energy sectors. Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Office-based with flexibility for remote work as approved Occasional support for field teams and job sites This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies. Benefits Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team: Medical, dental, and vision insurance 401(k) retirement plan with company match Paid time off (PTO) and holiday pay Life and disability insurance Professional development and training opportunities Employee assistance program (EAP) Benefits eligibility may vary based on employment classification and hours worked. Guided by Core Values (LEAD) , grounded in grit and a commitment to excellence , Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by: L iving with Integrity E xceeding Expectations A cting with Urgency D elivering Excellence …we want to hear from you. Loenbro is an Equal Opportunity Employer This role will remain open for recruitment until successfully filled

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