Executive Assistant - Temporary (up to 10 months)

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    "ExternalDescriptionStr": "<p><span>Seeking a temporary Executive Assistant, up to 10 months role to support our Administration department at Houghton Hospital, located at 2200 S Houghton Rd, Tucson AZ.</span><br><br><span>In addition to the listed job requirements, other considerations for this role include: Event planning, organizing, employee recognition events, ordering supplies, managing schedules, handling contract management, onboarding, travelers, processing timecards, de-escalating patient situations, managing relationships with both external vendors and the executive team and experience handling high-level confidentiality.</span></p><p><strong>Job Summary</strong><br><br>The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.<br><br><strong>Essential Functions</strong></p><ul><li>Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.</li><li>Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.</li><li>Maintains organized systems for managing documentation, correspondence, and departmental records.</li><li>Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.</li><li>Assists in compiling and organizing data for reports, presentations, and decision-making.</li><li>Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.</li><li>Provides support for policy and procedural updates, including communicating changes to staff.</li><li>Handles confidential and sensitive information with discretion and professionalism.</li><li>Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.</li><li>Performs other duties as assigned.</li><li>Maintains regular and reliable attendance.</li><li>Complies with all policies and standards.</li></ul><p><strong>Qualifications</strong></p><ul><li>Associate Degree in Business Administration, Healthcare Administration, or a related field preferred</li><li>3-5 years of administrative or executive support experience required</li><li>Experience in a healthcare or facility setting preferred</li></ul><p><strong>Knowledge, Skills and Abilities</strong></p><ul><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent organizational and time management skills with attention to detail.</li><li>Effective verbal and written communication skills, including the ability to draft professional documents and reports.</li><li>Demonstrated ability to handle confidential and sensitive information with discretion.</li><li>Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.</li><li>Problem-solving skills with the ability to prioritize tasks and manage competing demands.</li></ul>",
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