Senior Billing Specialist

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    "ExternalDescriptionStr": "<p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>JOB SUMMARY:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Reporting to the Billing Manager, this position will work at our corporate offices in Pasadena. You will spend about 70% of your time with billings; another 20% assisting in the set-up of jobs, catching problems early on to resolve them efficiently; and the remaining 10% with various other accounting issues.</span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>ESSENTIAL FUNCTIONS:</strong></span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Assist the Billing Manager in implementing solid, cost-recoverable billings to ensure that we always maximize our billing potential</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Research and resolve job/project cost issues through investigation and analysis.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Prepare monthly billing projections and submit for invoice preparation on a timely basis.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Gain credibility with internal &amp; external stakeholders.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Assist Billing Manager with T&amp;M billings.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Assist PMs with Job Cost reports and analysis.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Assist PMs with maintaining change order logs.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Set up new construction jobs in our system, assigning job cost tracking numbers and communicating with the project managers in a timely manner.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Maintain regional responsibility for researching issues and explaining and/or training personnel to Company's accounting software.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Serve as a back up to all billing functions, including invoice entry, document preparation, document storage, and address any other billing/cost related questions and issues with project managers and sales managers</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Learn and be a key user of our industry specific accounting/project management software.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Perform other duties and responsibilities, as assigned by Manager.</span></span></li></ul><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>EDUCATION AND EXPERIENCE:</strong></span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">5-7 years of experience in billing/accounting.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Strong analytical and problem-solving skills with attention to detail.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">A driven self-starter that can take the lead on initiatives and follow-through on existing commitments.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Ability to demonstrate regular and dependable attendance</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Ability to multitask in a fast paced and deadline driven environment</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Strong proficiency in Microsoft Office, particularly Excel, and Word</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Good communication skills- verbal and written.&nbsp; Be able to communicate effectively with project managers, customers, co-workers and executives.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Construction industry experience is highly desirable.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Knowledge of character-based software or familiarity with Great Plains &amp; Profit Tool is a plus.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Bachelor's degree in a related field, preferred but not required</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Experience with Pdf form filler software</span></span></li></ul><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>ACCO COMPETENCIES:</strong></span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Proactivity / Initiative:</strong>&nbsp;Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Perseverance:</strong>&nbsp;Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Insight:</strong>&nbsp;The ability to gather and make sense of information that suggests new possibilities.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Engagement:</strong>&nbsp;Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Teamwork:</strong>&nbsp;The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Big Picture:</strong>&nbsp;Understands and contributes to organizations’ short- and long-term business strategy.&nbsp;&nbsp;On a personal level has independently developed a vision for short- and long-term career success.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Motivation / Dedication:</strong>&nbsp;Commits to excellence in pursuing unselfish goals.&nbsp;&nbsp;Initiates action with collective goals takes responsibility and shows personal humility.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Technical Curiosity / Willingness to Learn:</strong>&nbsp;Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>Problem-Solver:</strong>&nbsp;Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.</span></span></li></ul><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>PHYSICAL REQUIREMENTS:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)</span></span></p><ul><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Specific vision abilities required by this job include Close vision and Distance vision.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).</span></span></li><li><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.</span></span></li></ul><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>HOURS:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.</span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\"><strong>TRAVEL:</strong></span></span></p><p><span style=\"font-family: Tahoma, Verdana, sans-serif;\"><span style=\"font-size: small;\">O – 5% of the time to and from the assigned office location to regional branch offices and/or to project/customer site(s).&nbsp;</span></span></p><p><span style=\"font-family: Tahoma, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>Competitive Wages:</strong></span></span><br><span style=\"font-family: Tahoma, sans-serif;\"><span style=\"font-size: 10.5pt;\">$29.48 hour - $36.85 hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.</span></span></p><p><br><span style=\"font-family: Tahoma, sans-serif;\"><span style=\"font-size: 10.5pt;\">#ACCO</span></span><br><span style=\"font-family: Tahoma, sans-serif;\"><span style=\"font-size: 10.5pt;\">#LI-MD1</span></span></p><p>&nbsp;</p>",
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