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HomeCompanies9026BA96930685382B144572330E9726Office Manager & Executive Assistant

Office Manager & Executive Assistant

9026BA96930685382B144572330E9726 · Management - Boston, MA 02116; 545 Boylston Street, Floor 5, Boston, MA, 2116, USA · Deleted · $85,000–$110,000 / year · Paycom ATS

Job facts

FieldValue
Company9026BA96930685382B144572330E9726
TitleOffice Manager & Executive Assistant
Normalized title-
Department / team-
LocationBoston, MA, United States
Work model-
Employment typeFull Time
Salary$85,000–$110,000 / year
Statusdeleted
ATS providerPaycom ATS
Posted / first seen2026-05-12 / 2026-05-31
Changed / last seen2026-06-13 / 2026-06-11

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Linked records

Company9026BA96930685382B144572330E9726
Sourcea3c4d912-f536-4a1a-9753-462c6e583d82
ATS providerPaycom ATS

Description

Description Company Overview: Easy Mile Fitness is a premier multi-unit franchisee of Planet Fitness health clubs, owning and operating 72 clubs across a geographically diverse footprint that includes Puerto Rico, Florida, Georgia, South Carolina, Oregon, Alaska, and Canada. Headquartered in downtown Boston, MA, we are on an aggressive growth path targeting 100+ clubs by 2030. Our leaders have real accountability, our headquarters team moves fast, and we genuinely believe fitness changes lives. We are focused on being the best-in-class operator of Planet Fitness clubs and are committed to living out our mission: "To create and foster an environment where everyone can enrich their life through fitness" With more than 2,400 locations worldwide, Planet Fitness (NYSE: PLNT) is one of the largest and most recognized fitness brands in the high-value, low-price segment of the market. General Responsibilities: Easy Mile Fitness is seeking a highly organized, resourceful, and people-first Office Manager & Executive Assistant to serve as the operational backbone of our 25-person Boston corporate office. This dual-function role is equal parts office operations leader and executive-level support partner — you will keep the office running flawlessly while providing direct, high-trust support to senior leadership. This is a high-visibility, high-impact role for someone who thrives in a fast-growing, entrepreneurial environment and takes genuine pride in creating a workspace where great work happens. You will report directly to the Co-CEOs and work in close partnership with the Director of HR. Responsibilities: Office Operations & Administration Manage operations for an office of 25 employees, managing facilities, vendor relationships, building management contacts, and day-to-day office systems. Own conference room scheduling, AV setup, and meeting logistics for internal and external gatherings including board meetings. Maintain and order office supplies, snacks, equipment, branded apparel, and beverages. Act as primary point of contact for building management; submit and track service requests, coordinate repairs, and manage access for guests and contractors. Function as office reception, distributing mail, greeting incoming clients and job candidates, and acting as liaison for all office guests and employees. Maintain a clean, organized, and welcoming office environment that reflects the EMF brand and culture. Executive Assistant Support Provide direct calendar management and scheduling support to the Co-CEOs — coordinating across time zones, prioritizing competing demands, and anticipating scheduling conflicts before they arise. Prepare and organize materials for executive meetings, board presentations, and leadership offsites including agendas, pre-reads, and follow-up action tracking. Manage executive travel arrangements including flights, hotels, ground transportation, and detailed itineraries. Draft, proofread, and finalize executive correspondence, memos, and communications. Process expense reports and reconcile corporate credit card statements for Co-CEOs. Handle sensitive and confidential information, including HR matters, financial data, and strategic plans with discretion. Coordinate cross-functional priorities, follow up on action items, and keep projects moving. Culture, Engagement & Events Own new hire onboarding logistics for the Boston office including welcome kits, workspace setup, orientation scheduling, and first-day experience. Plan and execute internal events including team lunches, quarterly celebrations, leadership offsites, and company-wide gatherings. Coordinate employee recognition programs including monthly awards, tenure anniversaries, and milestone celebrations in partnership with the Director of HR. Maintain a rolling calendar of employee travel, time-off, and key dates to support operational planning and coverage. Qualifications 3+ years of experience in an office management, executive assistant, or chief of staff support role Demonstrated experience supporting C-suite or senior leadership with calendar management, travel, and executive communications. Exceptional written and verbal communication skills Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability. Discretion and professional judgment when handling sensitive or confidential matters. Detail-oriented and organized with ability to build processes, not just complete tasks. College degree preferred or equivalent professional experience. Benefits: Executive Impact : Join a company actively scaling from 72 to 100+ clubs by 2030. This is a true seat at the table during one of the most exciting chapters in Easy Mile Fitness history. Great Office, Great Team: Based in our Copley Square office with cold brew on tap, regular team lunches, and a collaborative, high-energy environment Health Coverage: Competitive medical, dental, and vision plans for you and your family Retirement: 401(k) and Roth options with company match Time Off: Competitive PTO policy, inclusive of parental leave—we work hard and encourage people to take time to recharge. Planet Fitness Perks: Free Black Card membership so you can experience the brand and stay active Team Culture: Fast-growing, team-oriented environment with regular outings, snacks, and a shared focus on building something great

Full job record

Job ID48d912bffb7d7b592f0086aa1249c5d1c5d63775
Org ID91828e3f-39ac-4df6-85fb-58025712d835
Source IDa3c4d912-f536-4a1a-9753-462c6e583d82
Board IDa3c4d912-f536-4a1a-9753-462c6e583d82
Providerpaycom
Provider Job Key433956
TitleOffice Manager & Executive Assistant
Normalized Title
Statusdeleted
Activeno
Location TextManagement - Boston, MA 02116; 545 Boylston Street, Floor 5, Boston, MA, 2116, USA
Department
Team
Employment Typefull_time
Workplace Type
Remote Policy
CountryUnited States
RegionMA
CityBoston
Salary Raw$85,000.00 - $110,000.00 Salary/year
Salary Min85,000
Salary Max110,000
Salary CurrencyUSD
Salary Periodyear
Source URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=433956&clientkey=9026BA96930685382B144572330E9726
Apply URLhttps://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=433956&clientkey=9026BA96930685382B144572330E9726
First Seen At2026-05-31 19:07:04Z
Last Seen At2026-06-11 08:49:08Z
Last Checked At2026-06-13 08:56:30Z
Last Changed At2026-06-13 08:56:30Z
Inactive At2026-06-13 08:56:30Z
Source Posted At2026-05-12 00:00:00Z
Source Updated At
Raw Payload Uris3://job-postings-prod-raw-590183727216/raw/provider=paycom/board=9026BA96930685382B144572330E9726/date=2026-06-11/2026-06-11T08-49-05-144Z-625b432b56d4a6bec20c99a57935b2a6568c99e66d5ffdef171f9f55bede385a.json
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    "description": "<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><b><u>Company Overview:</u></b></span></span></span></p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\">Easy Mile Fitness is a premier multi-unit franchisee of Planet Fitness health clubs, owning and operating 72 clubs across a geographically diverse footprint that includes Puerto Rico, Florida, Georgia, South Carolina, Oregon, Alaska, and Canada. Headquartered in downtown Boston, MA, we are on an aggressive growth path targeting 100+ clubs by 2030.</span></span></span></p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\">Our leaders have real accountability, our headquarters team moves fast, and we genuinely believe fitness changes lives. 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This dual-function role is equal parts office operations leader and executive-level support partner — you will keep the office running flawlessly while providing direct, high-trust support to senior leadership.</span></span></span></p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\">This is a high-visibility, high-impact role for someone who thrives in a fast-growing, entrepreneurial environment and takes genuine pride in creating a workspace where great work happens. 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This dual-function role is equal parts office operations leader and executive-level support partner — you will keep the office running flawlessly while providing direct, high-trust support to senior leadership.\\n\\nThis is a high-visibility, high-impact role for someone who thrives in a fast-growing, entrepreneurial environment and takes genuine pride in creating a workspace where great work happens. You will report directly to the Co-CEOs and work in close partnership with the Director of HR.\\n\\n \\n\\nResponsibilities: \\n\\nOffice Operations &amp; Administration\\n\\n\\n\\tManage operations for an office of 25 employees, managing facilities, vendor relationships, building management contacts, and day-to-day office systems.\\n\\tOwn conference room scheduling, AV setup, and meeting logistics for internal and external gatherings including board meetings.\\n\\tMaintain and order office supplies, snacks, equipment, branded apparel, and beverages.\\n\\tAct as primary point of contact for building management; submit and track service requests, coordinate repairs, and manage access for guests and contractors.\\n\\tFunction as office reception, distributing mail, greeting incoming clients and job candidates, and acting as liaison for all office guests and employees. \\n\\tMaintain a clean, organized, and welcoming office environment that reflects the EMF brand and culture.\\n\\n\\nExecutive Assistant Support\\n\\n\\n\\tProvide direct calendar management and scheduling support to the Co-CEOs — coordinating across time zones, prioritizing competing demands, and anticipating scheduling conflicts before they arise.\\n\\tPrepare and organize materials for executive meetings, board presentations, and leadership offsites including agendas, pre-reads, and follow-up action tracking.\\n\\tManage executive travel arrangements including flights, hotels, ground transportation, and detailed itineraries.\\n\\tDraft, proofread, and finalize executive correspondence, memos, and communications.\\n\\tProcess expense reports and reconcile corporate credit card statements for Co-CEOs.\\n\\tHandle sensitive and confidential information, including HR matters, financial data, and strategic plans with discretion.\\n\\tCoordinate cross-functional priorities, follow up on action items, and keep projects moving.\\n\\n\\nCulture, Engagement &amp; Events\\n\\n\\n\\tOwn new hire onboarding logistics for the Boston office including welcome kits, workspace setup, orientation scheduling, and first-day experience.\\n\\tPlan and execute internal events including team lunches, quarterly celebrations, leadership offsites, and company-wide gatherings.\\n\\tCoordinate employee recognition programs including monthly awards, tenure anniversaries, and milestone celebrations in partnership with the Director of HR.\\n\\tMaintain a rolling calendar of employee travel, time-off, and key dates to support operational planning and coverage.\\nQualifications \\n\\n\\n\\t3+ years of experience in an office management, executive assistant, or chief of staff support role\\n\\tDemonstrated experience supporting C-suite or senior leadership with calendar management, travel, and executive communications.\\n\\tExceptional written and verbal communication skills\\n\\tStrong time-management and people skills, high degree of flexibility, and excellent multitasking ability.\\n\\tDiscretion and professional judgment when handling sensitive or confidential matters.\\n\\tDetail-oriented and organized with ability to build processes, not just complete tasks.\\n\\tCollege degree preferred or equivalent professional experience.\\n\\n\\n \\n\\nBenefits:\\n\\n\\n\\tExecutive Impact: Join a company actively scaling from 72 to 100+ clubs by 2030. This is a true seat at the table during one of the most exciting chapters in Easy Mile Fitness history.\\n\\tGreat Office, Great Team: Based in our Copley Square office with cold brew on tap, regular team lunches, and a collaborative, high-energy environment \\n\\tHealth Coverage: Competitive medical, dental, and vision plans for you and your family \\n\\tRetirement: 401(k) and Roth options with company match \\n\\tTime Off: Competitive PTO policy, inclusive of parental leave—we work hard and encourage people to take time to recharge.\\n\\tPlanet Fitness Perks: Free Black Card membership so you can experience the brand and stay active \\n\\tTeam Culture: Fast-growing, team-oriented environment with regular outings, snacks, and a shared focus on building something great\\n\",\"responsibilities\":\"Company Overview:\\n\\nEasy Mile Fitness is a premier multi-unit franchisee of Planet Fitness health clubs, owning and operating 72 clubs across a geographically diverse footprint that includes Puerto Rico, Florida, Georgia, South Carolina, Oregon, Alaska, and Canada. 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This dual-function role is equal parts office operations leader and executive-level support partner — you will keep the office running flawlessly while providing direct, high-trust support to senior leadership.\\n\\nThis is a high-visibility, high-impact role for someone who thrives in a fast-growing, entrepreneurial environment and takes genuine pride in creating a workspace where great work happens. You will report directly to the Co-CEOs and work in close partnership with the Director of HR.\\n\\n \\n\\nResponsibilities: \\n\\nOffice Operations &amp; Administration\\n\\n\\n\\tManage operations for an office of 25 employees, managing facilities, vendor relationships, building management contacts, and day-to-day office systems.\\n\\tOwn conference room scheduling, AV setup, and meeting logistics for internal and external gatherings including board meetings.\\n\\tMaintain and order office supplies, snacks, equipment, branded apparel, and beverages.\\n\\tAct as primary point of contact for building management; submit and track service requests, coordinate repairs, and manage access for guests and contractors.\\n\\tFunction as office reception, distributing mail, greeting incoming clients and job candidates, and acting as liaison for all office guests and employees. \\n\\tMaintain a clean, organized, and welcoming office environment that reflects the EMF brand and culture.\\n\\n\\nExecutive Assistant Support\\n\\n\\n\\tProvide direct calendar management and scheduling support to the Co-CEOs — coordinating across time zones, prioritizing competing demands, and anticipating scheduling conflicts before they arise.\\n\\tPrepare and organize materials for executive meetings, board presentations, and leadership offsites including agendas, pre-reads, and follow-up action tracking.\\n\\tManage executive travel arrangements including flights, hotels, ground transportation, and detailed itineraries.\\n\\tDraft, proofread, and finalize executive correspondence, memos, and communications.\\n\\tProcess expense reports and reconcile corporate credit card statements for Co-CEOs.\\n\\tHandle sensitive and confidential information, including HR matters, financial data, and strategic plans with discretion.\\n\\tCoordinate cross-functional priorities, follow up on action items, and keep projects moving.\\n\\n\\nCulture, Engagement &amp; Events\\n\\n\\n\\tOwn new hire onboarding logistics for the Boston office including welcome kits, workspace setup, orientation scheduling, and first-day experience.\\n\\tPlan and execute internal events including team lunches, quarterly celebrations, leadership offsites, and company-wide gatherings.\\n\\tCoordinate employee recognition programs including monthly awards, tenure anniversaries, and milestone celebrations in partnership with the Director of HR.\\n\\tMaintain a rolling calendar of employee travel, time-off, and key dates to support operational planning and coverage.\\n\",\"employmentType\":\"FULL_TIME\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"PLANET FITNESS\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=9026BA96930685382B144572330E9726\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"545 Boylston Street, Floor 5\",\"addressLocality\":\"Boston\",\"addressRegion\":\"MA\",\"postalCode\":2116,\"addressCountry\":\"USA\"}},\"qualifications\":\" \\n\\n\\n\\t3+ years of experience in an office management, executive assistant, or chief of staff support role\\n\\tDemonstrated experience supporting C-suite or senior leadership with calendar management, travel, and executive communications.\\n\\tExceptional written and verbal communication skills\\n\\tStrong time-management and people skills, high degree of flexibility, and excellent multitasking ability.\\n\\tDiscretion and professional judgment when handling sensitive or confidential matters.\\n\\tDetail-oriented and organized with ability to build processes, not just complete tasks.\\n\\tCollege degree preferred or equivalent professional experience.\\n\\n\\n \\n\\nBenefits:\\n\\n\\n\\tExecutive Impact: Join a company actively scaling from 72 to 100+ clubs by 2030. This is a true seat at the table during one of the most exciting chapters in Easy Mile Fitness history.\\n\\tGreat Office, Great Team: Based in our Copley Square office with cold brew on tap, regular team lunches, and a collaborative, high-energy environment \\n\\tHealth Coverage: Competitive medical, dental, and vision plans for you and your family \\n\\tRetirement: 401(k) and Roth options with company match \\n\\tTime Off: Competitive PTO policy, inclusive of parental leave—we work hard and encourage people to take time to recharge.\\n\\tPlanet Fitness Perks: Free Black Card membership so you can experience the brand and stay active \\n\\tTeam Culture: Fast-growing, team-oriented environment with regular outings, snacks, and a shared focus on building something great\\n\",\"experienceRequirements\":\" \\n\\n\\n\\t3+ years of experience in an office management, executive assistant, or chief of staff support role\\n\\tDemonstrated experience supporting C-suite or senior leadership with calendar management, travel, and executive communications.\\n\\tExceptional written and verbal communication skills\\n\\tStrong time-management and people skills, high degree of flexibility, and excellent multitasking ability.\\n\\tDiscretion and professional judgment when handling sensitive or confidential matters.\\n\\tDetail-oriented and organized with ability to build processes, not just complete tasks.\\n\\tCollege degree preferred or equivalent professional experience.\\n\\n\\n \\n\\nBenefits:\\n\\n\\n\\tExecutive Impact: Join a company actively scaling from 72 to 100+ clubs by 2030. This is a true seat at the table during one of the most exciting chapters in Easy Mile Fitness history.\\n\\tGreat Office, Great Team: Based in our Copley Square office with cold brew on tap, regular team lunches, and a collaborative, high-energy environment \\n\\tHealth Coverage: Competitive medical, dental, and vision plans for you and your family \\n\\tRetirement: 401(k) and Roth options with company match \\n\\tTime Off: Competitive PTO policy, inclusive of parental leave—we work hard and encourage people to take time to recharge.\\n\\tPlanet Fitness Perks: Free Black Card membership so you can experience the brand and stay active \\n\\tTeam Culture: Fast-growing, team-oriented environment with regular outings, snacks, and a shared focus on building something great\\n\",\"validThrough\":\"2026-06-11\"}",
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    "qualifications": "<p> </p>\n\n<ul>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><span style=\"color:#000000;\">3+ years of experience in an office management, executive assistant, or chief of staff support role</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><span style=\"color:#000000;\">Demonstrated experience supporting C-suite or senior leadership with calendar management, travel, and executive communications.</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><span style=\"color:#000000;\">Exceptional written and verbal communication skills</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"color:#000000;\">Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.</span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><span style=\"color:#000000;\">Discretion and professional judgment when handling sensitive or confidential matters.</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><span style=\"color:#000000;\">Detail-oriented and organized with ability to build processes, not just complete tasks.</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:120%;\"><span style=\"color:#000000;\">College degree preferred or equivalent professional experience.</span></span></span></span></li>\n</ul>\n\n<p style=\"margin-left:48px;\"> </p>\n\n<p><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:150%;\"><b><u><span style=\"color:#000000;\">Benefits:</span></u></b></span></span></span></p>\n\n<ul>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Executive Impact</span></b><span style=\"color:#000000;\">: Join a company actively scaling from 72 to 100+ clubs by 2030. This is a true seat at the table during one of the most exciting chapters in Easy Mile Fitness history.</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Great Office, Great Team:</span></b><span style=\"color:#000000;\"> Based in our Copley Square office with cold brew on tap, regular team lunches, and a collaborative, high-energy environment </span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Health Coverage:</span></b><span style=\"color:#000000;\"> Competitive medical, dental, and vision plans for you and your family </span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Retirement:</span></b><span style=\"color:#000000;\"> 401(k) and Roth options with company match </span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Time Off:</span></b><span style=\"color:#000000;\"> Competitive PTO policy, inclusive of parental leave—we work hard and encourage people to take time to recharge.</span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Planet Fitness Perks:</span></b><span style=\"color:#000000;\"> Free Black Card membership so you can experience the brand and stay active </span></span></span></span></li>\n\t<li style=\"margin-left:8px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:12pt;\"><span style=\"line-height:115%;\"><b><span style=\"color:#000000;\">Team Culture:</span></b><span style=\"color:#000000;\"> Fast-growing, team-oriented environment with regular outings, snacks, and a shared focus on building something great</span></span></span></span></li>\n</ul>",
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