Executive Assistant to the CEO (f/m/d)

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    "datePosted": "2026-04-30",
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    "description": "<p><span style=\"font-size: 12pt; font-weight: bold\">Your Opportunity</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">Ready for your next big ride? At woom, we are looking for a </span><span style=\"font-size: 10pt; font-weight: bold\">Strategic Enabler &amp; Operational Partner</span><span style=\"font-size: 10pt\"> to join the CEO Office. This is a high-impact, hybrid role designed for a professional who masters the art of executive administration while bringing the intellectual curiosity to engage with the substance of our business.</span></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">You are more than the backbone of the CEO Office, you are the catalyst that ensures our strategic vision stays on track. </span><span style=\"font-size: 10pt\">You act as a high-level co-pilot, blending extreme precision with an unflappable, positive attitude. Whether you are orchestrating complex board cycles, designing visual narratives for investor decks, or managing a rapidly shifting personal calendar, you thrive in an environment where your support directly enables our leadership to focus on woom's global growth.</span></p>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Your Mission</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Strategic Support &amp; Content Collaboration</span></p>\n<ul>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Content Partner:</span><span style=\"font-size: 10pt\"> You prepare comprehensive briefings, decision memos, and dossiers. You don’t just organize meetings; you understand their context and ensure the CEO is fully prepared for every interaction.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">High-End Presentation Design:</span><span style=\"font-size: 10pt\"> You take ownership of creating sophisticated presentations (google slides), translating complex ideas into compelling visual narratives.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Action Tracking:</span><span style=\"font-size: 10pt\"> You follow up on strategic initiatives and ensure that \"to-dos\" from leadership meetings are executed across the organization.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Executive Operations &amp; Precision Gatekeeping</span></p>\n<ul>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Masterful Calendar Management:</span><span style=\"font-size: 10pt\"> You treat the CEO’s time as a highly valuable resource, scheduling and prioritizing appointments, meetings, and personal commitments to ensure a balanced and efficient day.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">The Ultimate Gatekeeper:</span><span style=\"font-size: 10pt\"> As the primary point of contact, you act as a \"firm but friendly\" filter for heavy email traffic, ensuring urgent matters are escalated promptly.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Correspondence &amp; Communication:</span><span style=\"font-size: 10pt\"> You draft and manage high-level communications in flawless German and English.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Seamless Logistics &amp; Administrative Excellence</span></p>\n<ul>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Complex Travel Orchestration:</span><span style=\"font-size: 10pt\"> You own end-to-end travel management (flights, visas, transfers), ensuring even demanding international itineraries are stress-free.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Meeting &amp; Event Coordination:</span><span style=\"font-size: 10pt\"> You organize internal/external meetings and leadership events (offsites), ensuring technology and agendas are perfectly prepared.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Administrative Ownership:</span><span style=\"font-size: 10pt\"> You handle expense reports, invoice processing, and ad-hoc personal errands to ensure the CEO’s focus remains 100% on the business.</span></li>\n</ul>\n<p><span style=\"font-size: 10pt; font-weight: bold\">Investor &amp; Board Relations</span></p>\n<ul>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Lead Orchestrator:</span><span style=\"font-size: 10pt\"> You manage the communication cycle for the Advisory Board, ensuring all reporting and materials are delivered with the highest quality and on strict deadlines.</span></li>\n<li><span style=\"font-size: 10pt; font-weight: bold\">Stakeholder Hospitality:</span><span style=\"font-size: 10pt\"> You represent the CEO Office towards investors and shareholders, ensuring a professional and seamless experience at every touchpoint.</span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Your Profile</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-size: 10pt\">4+ years in a dedicated Executive Assistant or Personal Assistant role within a fast-paced, international environment.</span></li>\n<li><span style=\"font-size: 10pt\">You have a \"graphic eye\" for aesthetic presentations and the ability to synthesize complex information into clear structures.</span></li>\n<li><span style=\"font-size: 10pt\">You are always two steps ahead, anticipating needs before they arise and juggling multiple moving parts with ease.</span></li>\n<li><span style=\"font-size: 10pt\">Flawless </span><span style=\"font-size: 10pt; font-weight: bold\">German and English</span><span style=\"font-size: 10pt\"> are a must. You can draft complex documents and edit high-level correspondence in both languages.</span></li>\n<li><span style=\"font-size: 10pt\">You handle sensitive information with absolute confidentiality and maintain a calm, resilient demeanor, even when plans change last minute.</span></li>\n</ul>\n<p><br></p>\n<p><br></p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Who are we?</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">Our </span><span style=\"font-size: 10pt; font-weight: bold\">sustainable, lightweight bikes are loved by millions of riders around the world</span><span style=\"font-size: 10pt\">—and so is the culture behind them. At woom, you’ll join an </span><span style=\"font-size: 10pt; font-weight: bold\">international, multicultural team representing more than 15 nationalities</span><span style=\"font-size: 10pt\">, united by a shared passion for creating outstanding products with purpose.</span></p>\n<p><span style=\"font-size: 10pt\">With a growing team of </span><span style=\"font-size: 10pt; font-weight: bold\">220+ employees</span><span style=\"font-size: 10pt\">, we consciously invest in what made us successful from the start: a </span><span style=\"font-size: 10pt; font-weight: bold\">friendly, collaborative working atmosphere</span><span style=\"font-size: 10pt\">, open communication, and an </span><span style=\"font-size: 10pt; font-weight: bold\">extensive onboarding experience</span><span style=\"font-size: 10pt\"> that helps you feel connected and effective from day one.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">For this position, we offer a </span><span style=\"font-size: 10pt; font-weight: bold\">gross monthly salary starting at EUR 4,000 (full-time)</span><span style=\"font-size: 10pt\">. Your experience, qualifications, and impact matter to us, and we are </span><span style=\"font-size: 10pt; font-weight: bold\">open to a competitive overpayment</span><span style=\"font-size: 10pt\"> for the right candidate. Details are best discussed personally—we look forward to that conversation.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt; font-style: italic\">We focus on diversity and celebrate it. Equal opportunities for everyone and an anti-discriminatory personnel policy are particularly important to us.</span></p>",
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