Payment and Administration Officer

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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Can you keep an organisation's financial engine running flawlessly while navigating the complexities of local statutory compliance in a fast-paced, impact-driven ecosystem?<br></span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">About Tiko</span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Tiko is an African nonprofit committed to strengthening the potential and resilience of adolescent girls across Africa. We address the “Triple Threat” of unintended pregnancy, HIV infection, and sexual and gender-based violence by building local health ecosystems that provide stigma-free, no-cost, quality-assured services.</span><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Our model brings together key local actors: community-based organizations (CBO) with peer mobilisers who act as health companions to girls; public and private health clinics that deliver care; and retail partners that redeem Tiko Miles -our behaviour-change incentive programme that rewards service uptake and feedback.</span><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">We invest in partners by strengthening CBO capacity, training frontline workers and providers, supporting clinic quality improvement, and compensating partners based on performance. Our technology platform connects all actors by enabling referrals, verifying service delivery, facilitating payments, and generating real-time data.</span><br><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Tiko operates in six countries: Kenya, Ethiopia, Uganda, Burkina Faso, South Africa, and Nigeria, with additional offices in Portugal, the Netherlands, and the United Kingdom. For a clear overview of our work, we recommend watching this short <span style=\"font-weight: bold\"><a href=\"https://www.youtube.com/watch?v=9nxt4LcByn0\" target=\"_blank\" rel=\"noopener noreferrer\">video</a>.</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br>Globally, our team consists of +250 enthusiastic, international colleagues. Whether you are working from our biggest office in Nairobi, the fast-growing office in South Africa, or from home, our people are young, and our culture is global and dynamic. Our work environment is fast-paced, informal, and friendly. </span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\"><em>For this position we will happily accept applicants from Addis Ababa, Ethiopia.<br><br></em></span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">The Job</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">At Tiko, we are on a mission to amplify the power of youth. We build technology and deliver mobile solutions that enable young women to access vital health services and economic opportunities, putting real impact directly into their hands. But brilliant front-end impact requires a robust, rock-solid operational foundation. That is where you come in.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">As our Administration and Payment Officer in Ethiopia, you will be the ultimate operational anchor for our local office. This is not about just pushing paper or entering data; it is about owning the end-to-end procurement-to-pay lifecycle, ensuring complete financial integrity, and creating a seamless environment where your colleagues can thrive. You will bridge the gap between meticulous local compliance and global operational excellence, making sure every payment, audit trail, and administrative process is executed flawlessly.</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Procurement &amp; Financial Operations</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Own the local sourcing lifecycle, identifying cost-efficient vendors and optimizing processes to ensure maximum value without compromising on quality.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Seamlessly manage accounts payable and receivable, recording transactions accurately and initiating secure bank payments.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Reconcile bank payments, process employee expense claims, and manage staff advances with high precision.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Compliance, Audit &amp; Reporting</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Reconcile bank accounts and credit card ledgers, collaborating closely with the wider finance team to deliver timely, complete, and correct monthly book closures.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Act as the local guardian of financial integrity, ensuring every transaction aligns with Ethiopian accounting laws, tax regulations, and internal Tiko guidelines.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Drive the filing and safekeeping of all local finance records, actively supporting statutory audits by providing external auditors with flawless, well-organized documentation.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Payroll &amp; Consultant Coordination</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support the local payroll process, verifying figures and ensuring the accurate, timely transfer of salaries to respective banks.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage the generation and distribution of salary slips and relevant tax documents, ensuring employees receive their records on time and in full.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> Act as the primary point of contact for external accounting consultants, ensuring deliverables are met and aligned with Tiko’s standards.</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Office Operations &amp; Support</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support the local team with vital organizational logistics, including travel arrangements, material distribution, and coordinating local events.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain pristine online and offline administrative records, ensuring data hygiene and information accessibility across the team.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Jump into cross-functional projects as needed, lending your operational expertise to support colleagues and drive the office forward.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">About You</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">You are a grounded, detail-oriented professional who finds genuine satisfaction in bringing order to chaos. You don't wait to be told what to do; you are a pioneer by nature, looking around corners to improve processes before they break. You approach your work with a healthy mix of resilience, accountability, and collaborative spirit.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">While you appreciate the rigidity required for financial compliance, you possess the flexibility to thrive within a fast-moving, evolving organization. You believe that conversations matter, you aren't afraid to challenge opinions respectfully to uncover the best solution, and you genuinely care about how your foundational work ultimately supports our end users.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Requirements</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A minimum of 3–5 years of progressive experience in finance administration, operational accounting, or a closely related role, ideally within an international NGO or a fast-paced corporate environment.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Deep, practical knowledge of Ethiopian tax laws, statutory compliance frameworks, and local filing requirements.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong hands-on experience working with modern cloud-based accounting software, ERP systems, and advanced Excel.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills in both Amharic and English.</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Professional accounting certifications (e.g., ACCA, CPA modules) are highly desirable.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Recruitment Process</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Introductory call with recruiter | First Interview with the Finance Team | Final interview with the Hiring Manager</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Compensation &amp; Benefits</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"color: rgb(56, 49, 47)\">The gross salary range per month for this position is <span style=\"font-family: Arial; font-size: 12pt\">€1,262</span> - <span style=\"font-family: Arial\">€1,577</span>. Your final salary will be determined based on your experience and alignment with your future colleagues.</span></span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">In addition to your monthly salary, we offer you:</span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Benefits and allowances tailored to your location.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Flexible work arrangements, including remote or hybrid options.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">A personal development budget of €500 per year to invest in your professional growth </span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Unlimited holiday days to use as you see fit - just coordinate with your team and take the time you need to recharge.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">The opportunity to shape a growing, impactful product and leave your mark on how we work</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">A culture built on trust - we believe you’ll do your best without the need for unnecessary rules or micromanagement</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">The Details</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Interested? Click Apply for This Job! Want more information? Check out our website <a href=\"https://tiko.org/\" target=\"_blank\" rel=\"noopener noreferrer\">Tiko – Do more with Tiko</a>.<span style=\"font-weight: bold\"> We only accept applications through the apply links, not by email.</span></span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Important Recruitment Fraud Alert</span><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Please be aware that Tiko maintains a professional and ethical recruitment process.</span><br></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Zero Fees: We do not charge candidates any fees for applications, interviews, or processing at any stage of the hiring journey.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Fraud Prevention: If you receive a request for money, bank details, or \"onboarding equipment\" payments from someone claiming to represent us, this is not a legitimate request.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">Official Channels: We only communicate through our verified company email domain (@tiko.org).</span></li>\n</ul>\n<p><br><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">If you are approached by anyone asking for payment in our name, please ignore the request.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\">— </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-size: 12pt\"><br><span style=\"font-size: 10pt; font-weight: bold\">Tiko prioritizes integrity in our workplace and respects your privacy.</span><br><br><span style=\"font-size: 10pt\"><em>Tiko is committed to preventing any type of unwanted behaviour by its employees at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. This is why we will do reference and background screening checks on successful candidates before hiring. Tiko also participates in the </em><em><a href=\"https://misconduct-disclosure-scheme.org/\" target=\"_blank\" rel=\"noopener noreferrer\">Inter Agency Misconduct Disclosure Scheme</a></em><em>. As part of this scheme, we will request information from your previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during your employment, or incidents under investigation when you left employment. By applying for this position, you confirm you have read and understood these recruitment procedures.<br></em></span><br><span style=\"font-size: 10pt; font-weight: bold\"><em>We value your privacy and understand the importance of safeguarding your personal data. We invite you to review our privacy notice for the recruitment process to understand how we collect, use, and protect your personal data during the recruitment process. Click </em><em><a href=\"https://drive.google.com/file/d/11PyH3M9NwpX1h2SbKZ9GQqhHg3WIaEuD/view?usp=sharing\" target=\"_blank\" rel=\"noopener noreferrer\">here</a></em><em> to view the document. By applying for this position, you acknowledge that you have read and understood our privacy notice.</em></span></span></p>",
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