Administrative Assistant

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    "datePosted": "2026-05-19T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p><strong>RoviSys at a Glance </strong></p>\n<p>RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. </p>\n<p> </p>\n<p>We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers. </p>\n<h2>Responsibilities</h2>\n<p><strong>About the Opportunity </strong></p>\n<p> </p>\n<p>A successful administrative assistant candidate should possess the following skills, experience, and responsibilities:  </p>\n<p> </p>\n<ul>\n <li>Scheduling appointments and maintaining calendars</li>\n <li>Coordinating travel arrangements and booking accommodations</li>\n <li>Performing general clerical duties, such as photocopying, scanning, and faxing</li>\n <li>Assisting with the preparation of presentations, reports, and other documents</li>\n <li>Maintaining office supplies and inventory</li>\n <li>Providing support to other departments and team members as needed.</li>\n <li>General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.  </li>\n <li>Organize company lunches to be brought to the office/Site  </li>\n <li>Mail, Shipping and Receiving </li>\n <li>Data entry and record-keeping</li>\n <li>Helping with creating, submitting, and receiving purchase orders </li>\n <li>Performing office safety check  </li>\n <li>Greeting all customers/guests who visit the office </li>\n <li>Maintaining Administrative Binder (includes documenting all new tasks created) </li>\n <li>Support Project Manager with project Invoicing submission</li>\n <li>Filing and organizing documents. Document submission to General contractor</li>\n <li>Coordinate Employee site access</li>\n</ul>\n<h2>Qualifications</h2>\n<ul>\n <li>High School Diploma</li>\n <li>Must have prior administrative experience at least 2+ years.</li>\n <li>Excellent written and verbal communication skills.</li>\n <li>Strong organizational and time management skills</li>\n <li>Attention to detail and excellent ability to multitask with the ability to prioritize.</li>\n <li>Ability to handle confidential and sensitive information with discretion</li>\n <li>Proficiency in Microsoft Office suite and other office software</li>\n <li>Excellent customer service skills</li>\n <li>Ability to work independently and in a team environment.</li>\n <li>Strong problem-solving and decision-making skills</li>\n <li>Prior experience in administrative support, preferably in a corporate or office environment</li>\n <li>Experience in managing calendars and scheduling appointments.</li>\n <li>Experience in handling phone calls, emails, and other correspondence</li>\n <li>Knowledge of office equipment, including printers, scanners, and copiers</li>\n <li>Familiarity with filing and record-keeping systems</li>\n <li>Must be dependable, able to follow instructions, respond to management direction.</li>\n <li>Able to lift parcels up to 50lbs.</li>\n</ul>\n<h2>Compensation & Benefits Highlights</h2>\n<ul>\n <li><p><strong>Competitive Hourly Rate:</strong> $20-25hr, depending on experience </p></li>\n <li><strong>Full Benefits Package:</strong> Medical, dental, and vision coverage </li>\n <li><p><strong>Retirement Ready:</strong> 401(k) with company match </p></li>\n <li><p><strong>Time Off:</strong> Generous PTO which includes vacation, holidays, and unlimited personal time </p></li>\n <li><p><strong>Grow With Us:</strong><strong> </strong>Ongoing training, certifications, and professional development suppo</p></li>\n</ul>",
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