Business development & administrative assistant

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  "source_hash": "cd658c9977fe148b561f54191320d31e2f126cfca34eb40a3a7650a180ccfb78",
  "last_changed_at": "2026-05-30T05:49:40.838Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Arctik",
    "city": null,
    "region": null,
    "country": "Arctik",
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T07:46:06.711Z",
  "launch_scope": {
    "reason": "personio_production_catalog",
    "included": true,
    "location": {
      "raw": "Arctik",
      "city": null,
      "region": null,
      "country": "Arctik",
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": [
      "Arctik"
    ]
  },
  "remote_policy": "hybrid",
  "salary_period": null,
  "workplace_type": "hybrid",
  "salary_currency": null
}

{}

{
  "id": "2641769",
  "name": "Business development & administrative assistant",
  "office": "Arctik",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-05-19T17:09:44+00:00",
  "seniority": "entry-level",
  "department": "Arctik",
  "occupation": "general_other_accounting_finance",
  "subcompany": "ARCTIK",
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "Introduction",
      "value": "<span style=\"font-size:16px;\">Arctik is a Brussels-based communication agency that puts sustainability first. We provide a broad range of communication services to European and Belgian clients who focus on environmental and climate issues, circular economy, and sustainable development. </span><br><span style=\"font-size:16px;\">We are part of the leading science and innovation consultancy Technopolis Group.</span>"
    },
    {
      "name": "About this job",
      "value": "<strong><span style=\"font-size:16px;\">Location</span></strong><span style=\"font-size:16px;\">: Brussels (hybrid work model combining office presence and homeworking)</span><br><strong><span style=\"font-size:16px;\">Type of contract</span></strong><span style=\"font-size:16px;\">:  full-time permanent contract</span><br><strong><span style=\"font-size:16px;\">Starting date</span></strong><span style=\"font-size:16px;\">: ASAP</span><br><strong><span style=\"font-size:16px;\">Benefits</span></strong><span style=\"font-size:16px;\"> <strong>include:</strong> meal vouchers, eco-cheques, hospitalisation and travel insurances, and a pension scheme</span><br><strong><span style=\"font-size:16px;\">Our team</span></strong><span style=\"font-size:16px;\">: positive, and open-minded international, flexible working environment within a team of like-minded professionals in Brussels</span><br><strong><span style=\"font-size:16px;\">Salary</span></strong><span style=\"font-size:16px;\">: Entry-level, junior position</span>"
    },
    {
      "name": "Your profile",
      "value": "<span style=\"font-size:16px;\">We are looking for a <strong>Business Development & Administrative Assistant</strong> who is organised, proactive, and keen to support both business development activities and financial administration. </span><br><span style=\"font-size:16px;\">You are comfortable handling multiple tasks, supporting proposal development, and ensuring smooth administrative and financial processes. You combine attention to detail with a solution-oriented mindset and are able to work efficiently in a dynamic, client-focused environment.  </span><br><span style=\"font-size:16px;\">You have strong online research skills and know how to find, verify, and structure information quickly. You are also comfortable with basic data analysis and can work confidently with figures, spreadsheets, and reporting tools. You are not shy about picking up the phone when needed, whether to follow up with partners, clarify information, or move a process forward.  </span><br><span style=\"font-size:16px;\">You communicate clearly, anticipate needs, and contribute to maintaining high standards across all tasks and deliverables.</span>"
    },
    {
      "name": "Your responsibilities",
      "value": "<strong><span style=\"font-size:16px;\">Business development</span></strong><ul><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Support the preparation of proposals and tenders, including administrative coordination and content structuring </span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Ensure timely submission of proposals, verifying compliance with all requirements and guidelines. </span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Provide general administrative, technical, and organisational support across projects </span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Support the implementation and continuous improvement of internal processes and workflows </span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Draft, edit, and format documents to a high standard </span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Monitor ongoing tasks and follow up on pending items to ensure deadlines are met </span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Manage and update databases, tracking tools, and document management systems</span></li></ul><strong><span style=\"font-size:16px;\"> </span></strong><br><strong><span style=\"font-size:16px;\">Contracts & finance administration</span></strong><ul><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Support the preparation and follow-up of contracts and related documentation</span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Support budget tracking, expense monitoring, and financial documentation</span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Maintain well-organised project and contract records (Teams, SharePoint, or similar tools).</span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Assist the Finance Manager in collecting invoices and other supporting financial documents from partners and suppliers.</span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Provide support with accounting and administrative tasks, including the preparation of purchase orders.</span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Ensure effective communication between the Finance Department and the external accountant.</span></li><li style=\"text-align:left;\"><span style=\"font-size:16px;\">Prepare payments in the online banking system.</span></li></ul><p style=\"margin-left:36pt;text-align:left;\"><span style=\"font-size:16px;\"> </span></p><h4><span style=\"font-size:24px;\">Qualifications & skills required</span></h4><br><strong><span style=\"font-size:16px;\">Experience</span></strong><ul><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">At least one previous experience of professional work experience in a related field and in a comparable position/with a similar scope of work</span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Experience in communication, EU projects, or sustainability-related fields is an asset </span></li></ul><strong><span style=\"font-size:16px;\">Communication skills</span></strong><ul><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Excellent written and verbal communication in English, additional EU language(s) is a plus </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Strong organisational and coordination abilities </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Ability to structure information clearly and concisely </span></li></ul><strong><span style=\"font-size:16px;\">Project and organisational skills</span></strong><ul><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Strong organisational skills and attention to detail </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Ability to manage multiple tasks and meet deadlines </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Proactive approach and problem-solving mindset </span></li></ul><strong><span style=\"font-size:16px;\">Technical skills</span></strong><ul><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Familiarity with collaborative tools such as Teams or SharePoint </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Happy to explore what AI can bring, respecting data protection protocol</span></li></ul><strong><span style=\"font-size:16px;\">Other requirements</span></strong><ul><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Knowledge of EU funding programmes or public sector processes is a plus </span></li><li><span style=\"line-height:120%;font-family:Aptos, sans-serif;font-size:16px;\">Interest in sustainability and environmental topics</span></li></ul>"
    },
    {
      "name": "Interested? Apply directly",
      "value": "<span style=\"font-size:16px;font-family:Aptos, sans-serif;\">Applicants should have the EU citizenship or a valid work permit to apply.</span>"
    }
  ],
  "occupationCategory": "accounting_and_finance",
  "recruitingCategory": "ARCTIK - employees"
}