Grants Manager - DDP

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    "datePosted": "2026-03-25",
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    "description": "<p><span style=\"font-weight: bold\">Employment Type:</span> 32 hours per week</p>\n<p><span style=\"font-weight: bold\">Start date:</span> N/A</p>\n<p><span style=\"font-weight: bold\">Salary:</span>  depends on where the applicant is based.</p>\n<p><span style=\"font-weight: bold\">Location:</span> Remote or based in NL</p>\n<p><span style=\"font-weight: bold\">Line Manager:</span> Program Manager</p>\n<p><br><br></p>\n<ul>\n<li>This is an internal opening for DDP </li>\n<li>The positions can be applied by all interested staff members, but in case of equal merit, the priority will be given to the staff member whose current position will be discontinued in the new structure</li>\n<li>The short listed candidates will be invited to an interview </li>\n</ul>\n<p><br><br></p>\n<p><span style=\"color: rgb(186, 55, 42); font-size: 14pt; font-weight: bold\">Job context</span></p>\n<p>This position is a member of the Senior Management Team along with the Program Manager, Finance Manager, Senior Operations Officer, DMEL Manager, and Capacity Building Managers.</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Grants management</span>; managing and supporting Grants officers as well as overseeing the regranting process for DDP which is roughly 1million EUR worth per year.  Taking responsibility of the administrative and technical side of the grants (for all the content side, the entire team would be involved)</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Support with DMEL activities</span>; supporting and contributing to the DMEL efforts for the DDP project under various donor contracts</p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Administrative activities; </span>reporting, upkeeping of the database for grants, managing problems rising from Hypha with the support of tech team.</p>\n<p> </p>\n<p><span style=\"color: rgb(186, 55, 42); font-size: 14pt; font-weight: bold\">Responsibilities</span></p>\n<p><span style=\"font-weight: bold\">Grant Management</span></p>\n<ul>\n<li>Developing and tracking grants’ annual planning (with support from Operations team for available budgets)</li>\n<li>Coordinate with other DDP program members and Grants Officers about the planning of calls for application and streamlining the process</li>\n<li>Verifying and validating all the partner contracts (prepared by the Grants Officers)</li>\n<li>Monitoring the Hypha for the applicant files, organizing the vetting of IRF, SPF, RPF and CNF applications</li>\n<li>Maintaining the efficient running of the Hypha application portal by liaising with Tech Officers and Operations team</li>\n<li>Signing partner contracts up to 20k EUR (above that amount is signed by PM)</li>\n<li>Verifying and validating final reports for contracts above 20k EUR</li>\n<li>Liaising with the Operations team for timely partner payments and follow up</li>\n<li>Developing granting guides, drafting and implementing, for the Grants Officers and wider DDP teams</li>\n<li>Ensuring compliance with Hivos/DDP grants procedures and proposing new or simplified procedures aligning with Hivos guidelines</li>\n<li>Updating and monitoring compliance for risk management, particular attention to fraud and irregularity procedures and cases, in consultation with Program Manager, Deputy Operations and Finance Manager</li>\n<li>Managing fraud and irregularity cases and supporting relevant Grants Officer for an efficient follow up.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-weight: bold\">Management of Grants Officers</span></p>\n<ul>\n<li>Managing the team of Grants Officers</li>\n<li>Ensuring the conducive work environment for the Grants team and their well-being</li>\n<li>Providing guidance on grants assessment, management and contracting procedures to all Grants Officers</li>\n<li>Onboarding new Project Officers on grants workflow and contracting process and general grants procedures</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">DMEL Support</span></p>\n<ul>\n<li>Supporting DMEL reports and liaising with the DMEL manager for preparation of donor reporting</li>\n<li>Maintaining and updating grants database with the support of Grants Officers</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Administrative Tasks</span></p>\n<ul>\n<li>Preparing monthly activity reports</li>\n<li>Initiating and organizing Grants team meetings (on a bi-weekly basis)</li>\n<li>Attending Senior Team meetings (bi-weekly)</li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(186, 55, 42); font-size: 14pt; font-weight: bold\">Want to apply</span></p>\n<p>Please apply by April 6th,2026<span style=\"font-weight: bold\">, </span>by clicking on the “Apply for this job” button<span style=\"font-weight: bold\">.</span> Both a letter of motivation and resume/CV (max 2 pages) in PDF format need to be submitted in English. Only short-listed candidates will be contacted.</p>\n<p><br></p>\n<p><br></p>\n<p><em>Hivos is an equal opportunity employer that values diversity, integrity, and inclusion. We welcome applications from all qualified individuals, especially those who bring perspectives from underrepresented groups.</em></p>\n<p> </p>",
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