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Office Administrator I

66d7d281 2bbf 4847 8246 4c52c94ec020 19000101 000001 · Phoenix, AZ, US, Phoenix, AZ · Active · $20–$23 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company66d7d281 2bbf 4847 8246 4c52c94ec020 19000101 000001
TitleOffice Administrator I
Normalized title-
Department / team-
LocationPhoenix, AZ, United States
Work model-
Employment typeFull Time
Salary$20–$23 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-22 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Provider filtered searchThe same provider as a filtered job collection.Open
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Original postingCanonical source or apply URL captured from the ATS.Open

Linked records

Company66d7d281 2bbf 4847 8246 4c52c94ec020 19000101 000001
Source221a98d6-72d7-4e88-ab11-7708d686a5c1
ATS providerADP Workforce Now Recruiting

Description

We are currently seeking resumes from qualified, responsible, self-sufficient, energetic Office Administrator I’s for our Phoenix, Arizona office. The ideal candidate will be motivated to develop and build their personal knowledge and skills to assist with the growth and success of the office. We offer a friendly, professional atmosphere with excellent benefits and a salary commensurate with experience. Job Description : Provide administrative support for multiple team members in a fast-paced environment focusing on purchasing, travel coordination, front desk responsibilities, day-to-day facilities items, and TRP coordination as listed below. Front Desk Coordination: Answering, screening, and directing all incoming calls. Greeting visitors and directing them as necessary. Provide basic and accurate information in person and via phone/email. Receive and distribute daily mail/deliveries. Update calendars, schedule meetings, make catering arrangements, and clean up after catering. Perform other clerical duties such as filing, scanning, and photocopying. Make shipping arrangements through UPS, FedEx, US Mail, courier, etc. Organize, track, and restock company equipment and supplies. Properly document and maintain a record of office equipment. Purchasing: Research and purchase office services and supplies. Organize, inventory, and restock supplies. Assist with budget adherence. Prepare backup for weekly and monthly credit card statements. Request, manage, verify, compare, document, and communicate vendor quotes and purchases. Travel Coordination: Book corporate travel, send calendar invites, and reconcile credit card statements for travel purchases. Pull reports for unused airline tickets. Check rental vehicles for damage, sign rental agreement paperwork, notify employee(s) of the delivered vehicle, and arrange for delivery and pickup of rental vehicles. Properly document and maintain records of vehicle/driver incidents involving rental vehicles for insurance purposes. Facility Coordination: Request facility repairs and maintenance for offices. Request, manage, verify, document, and communicate vendor office visits. Properly document and maintain a record of vendor contacts. Prepare workstations and supplies for new and terminating employees. Trip Reduction Program Coordination: Tracking the Trip Reduction Program (TRP) by preparing the annual TRP plan, conducting annual survey, coordinating award drawings, and compiling required documentation. Administrative Support: Assist the Office Administrator II with miscellaneous tasks. Perform other general administrative responsibilities as assigned. Perform other duties as assigned. Job Qualifications (Education, Experience, and Skills): Minimum Education: High School diploma or equivalent. Minimum one (1) year of administrative experience. Ability to manage time with some supervision. Accept multiple tasks with interruptions by setting and redirecting priorities in a professional manner. Ability to work with staff at all levels and communicate effectively both verbally and in writing. Well-organized and detail oriented. Must be comfortable taking the initiative to handle situations with tact, diplomacy, and respect. Proficiency in the use of Microsoft Outlook, Word, Excel, Adobe Acrobat, and navigating the internet for research purposes. Valid Driver's License, with the ability to maintain insurability under the company's insurance carrier Competencies (To perform the job successfully, an individual should demonstrate the following competencies): Communicative – interacts openly with others; can maintain relationships, works well independently or with a team. Consultative - Consults with other disciplines as needed; tolerates different perspectives or opinions. Decisive & Action Oriented - Has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments. Self-motivated and proactive Flexible - Adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver. Resourcefulness, with minimal direction. Analytical – Uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver. Conscientious and Organized – Believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented. Working Conditions and Environment: Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment. Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect. TYPSA, Inc. Culture: T hinking toward future company and personal growth Y ielding equity, inclusion, and diversity P assionate supporter of clients and teammates S hared comradery A ction oriented and flexible TYPSA, Inc. Benefits: TYPSA, Inc. offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, Paid-time-Off, and a 401(k) plan. TYPSA, Inc. Overview : TYPSA in the United States is a multi-discipline engineering and environmental consulting firm assisting public and private clients in planning, developing, designing, constructing, and maintaining critical infrastructure projects across the United States. With offices in Arizona and California, TYPSA provides local expertise with the backing of a global network. Originally established in 1992 as AZTEC Engineering Group, Inc., the company began as a two-person DBE firm and grew into a trusted corporation serving clients nationwide. In 2006, AZTEC joined TYPSA Group, an international leader in engineering, architecture, and environmental consulting headquartered in Spain with more than 60 offices worldwide. Today, as TYPSA in the United States, we proudly carry forward the AZTEC legacy while connecting our clients to the resources, innovation, and international experience of the TYPSA Group. This integration allows us to deliver tailored local solutions with the depth and reach of a global firm. TYPSA, Inc. is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, veteran status, housing status, or any other non-job-related characteristic under applicable law. Please apply online at www.typsa.us/career .

Full job record

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Org ID3d6bfdf3-15aa-487d-8fcb-4cbe10985bbb
Source ID221a98d6-72d7-4e88-ab11-7708d686a5c1
Board ID221a98d6-72d7-4e88-ab11-7708d686a5c1
Provideradp_workforcenow
Provider Job Key542864
TitleOffice Administrator I
Normalized Title—
Statusactive
Activeyes
Location TextPhoenix, AZ, US, Phoenix, AZ
Department—
Team—
Employment Typefull_time
Workplace Type—
Remote Policy—
CountryUnited States
RegionAZ
CityPhoenix
Salary Raw20 To 23 (USD) Hourly
Salary Min20
Salary Max23
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=66d7d281-2bbf-4847-8246-4c52c94ec020&ccId=19000101_000001&lang=en_US&type=JS&jobId=542864&jwId=9200911261805_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=66d7d281-2bbf-4847-8246-4c52c94ec020&ccId=19000101_000001&lang=en_US&type=JS&jobId=542864&jwId=9200911261805_1
First Seen At2026-05-31 18:25:45Z
Last Seen At2026-06-06 13:01:10Z
Last Checked At2026-06-06 13:01:10Z
Last Changed At2026-06-06 13:01:10Z
Inactive At—
Source Posted At2026-05-22 22:10:00Z
Source Updated At—
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Event Fields
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Parsed Structured
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Extensions
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    "requisitionDescription": "<div><div><p style=\"margin-left: 0in; line-height: 1.5;\" data-pasted=\"true\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">We are currently seeking resumes from qualified, responsible, self-sufficient, energetic Office Administrator I&rsquo;s for our Phoenix, Arizona office. The ideal candidate will be motivated to develop and build their personal knowledge and skills to assist with the growth and success of the office. We offer a friendly, professional atmosphere with excellent benefits and a salary commensurate with experience.</span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><br></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u>Job Description</u></strong><strong>:</strong></span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">Provide administrative support for multiple team members in a fast-paced environment focusing on purchasing, travel coordination, front desk responsibilities, day-to-day facilities items, and TRP coordination as listed below.</span></p><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Front Desk Coordination:</li></ul></div><ul type=\"disc\"><ul type=\"circle\"><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Answering, screening, and directing all incoming calls.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Greeting visitors and directing them as necessary.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Provide basic and accurate information in person and via phone/email.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Receive and distribute daily mail/deliveries.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Update calendars, schedule meetings, make catering arrangements, and clean up after catering.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Perform other clerical duties such as filing, scanning, and photocopying.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Make shipping arrangements through UPS, FedEx, US Mail, courier, etc.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Organize, track, and restock company equipment and supplies.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Properly document and maintain a record of office equipment.</li></ul></ul><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Purchasing:</li></ul></div><ul type=\"disc\"><ul type=\"circle\"><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Research and purchase office services and supplies.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Organize, inventory, and restock supplies.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Assist with budget adherence.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Prepare backup for weekly and monthly credit card statements.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Request, manage, verify, compare, document, and communicate vendor quotes and purchases.&nbsp;</li></ul></ul><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Travel Coordination:</li></ul></div><ul type=\"disc\"><ul type=\"circle\"><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Book corporate travel, send calendar invites, and reconcile credit card statements for travel purchases.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Pull reports for unused airline tickets.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Check rental vehicles for damage, sign rental agreement paperwork, notify employee(s) of the delivered vehicle, and arrange for delivery and pickup of rental vehicles.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Properly document and maintain records of vehicle/driver incidents involving rental vehicles for insurance purposes.</li></ul></ul><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Facility Coordination:</li></ul></div><ul type=\"disc\"><ul type=\"circle\"><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Request facility repairs and maintenance for offices.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Request, manage, verify, document, and communicate vendor office visits.&nbsp;</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Properly document and maintain a record of vendor contacts.&nbsp;</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Prepare workstations and supplies for new and terminating employees.</li></ul></ul><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Trip Reduction Program Coordination:</li></ul></div><ul type=\"disc\"><ul type=\"circle\"><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Tracking the Trip Reduction Program (TRP) by preparing the annual TRP plan, conducting annual survey, coordinating award drawings, and compiling required documentation.</li></ul></ul><div style=\"margin-left:0in;\"><ul style=\"list-style-type: disc;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Administrative Support:</li></ul></div><ul type=\"disc\"><ul type=\"circle\"><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Assist the Office Administrator II with miscellaneous tasks.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Perform other general administrative responsibilities as assigned.</li><li style=\"font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Perform other duties as assigned.</li></ul></ul><p style=\"margin-left: 0.5in; line-height: 1.5;\"><br></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u>Job Qualifications (Education, Experience, and Skills):</u></strong></span></p><ul type=\"disc\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Minimum Education: High School diploma or equivalent.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Minimum one (1) year of administrative experience.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Ability to manage time with some supervision.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Accept multiple tasks with interruptions by setting and redirecting priorities in a professional manner.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Ability to work with staff at all levels and communicate effectively both verbally and in writing.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Well-organized and detail oriented.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Must be comfortable taking the initiative to handle situations with tact, diplomacy, and respect.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Proficiency in the use of Microsoft Outlook, Word, Excel, Adobe Acrobat, and navigating the internet for research purposes.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Valid Driver&#39;s License, with the ability to maintain insurability under the company&#39;s insurance carrier</li></ul><p style=\"margin-left: 0.5in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><br></span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u>Competencies&nbsp;</u></strong>(To perform the job successfully, an individual should demonstrate the following competencies):</span></p><div style=\"margin-left:0in;\"><ul><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Communicative &ndash; interacts openly with others; can maintain relationships, works well independently or with a team.&nbsp;</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Consultative - Consults with other disciplines as needed; tolerates different perspectives or opinions.</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Decisive &amp; Action Oriented - Has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments. Self-motivated and proactive</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Flexible - Adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver. Resourcefulness, with minimal direction.&nbsp;</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Analytical &ndash; Uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver.&nbsp;</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\">Conscientious and Organized &ndash; Believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented.</li></ul></div><p style=\"margin-left: 0in; line-height: 1.5;\"><br></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u>Working Conditions and Environment:</u></strong></span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment. Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect.&nbsp;</span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><br></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u>TYPSA, Inc. Culture:</u></strong></span></p><div style=\"margin-left:0in;\"><ul style=\"margin-left: 0in;\"><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\"><strong><u>T</u></strong>hinking toward future company and personal growth</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\"><strong><u>Y</u></strong>ielding equity, inclusion, and diversity&nbsp;</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\"><strong><u>P</u></strong>assionate supporter of clients and teammates&nbsp;</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\"><strong><u>S</u></strong>hared comradery</li><li style=\"margin-left: 0in; font-family: arial, sans-serif; font-size: 18px; line-height: 1.5;\"><strong><u>A</u></strong>ction oriented and flexible</li></ul></div><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u><br><br>TYPSA, Inc. Benefits:</u></strong></span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">TYPSA, Inc. offers competitive salaries and a comprehensive benefits package, including medical, dental, life insurance, short and long-term disability, flexible spending accounts, Paid-time-Off, and a 401(k) plan.</span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><br></span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong><u>TYPSA, Inc. Overview</u></strong><strong>:</strong></span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">TYPSA in the United States is a multi-discipline engineering and environmental consulting firm assisting public and private clients in planning, developing, designing, constructing, and maintaining critical infrastructure projects across the United States. With offices in Arizona and California, TYPSA provides local expertise with the backing of a global network.</span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><br></span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">Originally established in 1992 as AZTEC Engineering Group, Inc., the company began as a two-person DBE firm and grew into a trusted corporation serving clients nationwide. In 2006, AZTEC joined TYPSA Group, an international leader in engineering, architecture, and environmental consulting headquartered in Spain with more than 60 offices worldwide.</span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><br></span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">Today, as TYPSA in the United States, we proudly carry forward the AZTEC legacy while connecting our clients to the resources, innovation, and international experience of the TYPSA Group. This integration allows us to deliver tailored local solutions with the depth and reach of a global firm.</span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><br></span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\">TYPSA, Inc. is an Equal Opportunity Employer committed to affirmative action planning and encourages diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, disability, marital status, veteran status, housing status, or any other non-job-related characteristic under applicable law.</span></p><p style=\"line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><br></span></p><p style=\"margin-left: 0in; line-height: 1.5;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>Please apply online at&nbsp;</strong><a href=\"http://www.typsa.us/career\" target=\"_blank\" style=\"font-size: 18px;\"><strong>www.typsa.us/career</strong></a></span><strong><span style=\"font-family: arial, sans-serif; font-size: 18px;\">.</span></strong></p></div></div>\n",
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