Operations Support (Accounts Payable/Payroll)

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    "ExternalDescriptionStr": "<p><strong>OPERATIONS SUPPORT - JOB SUMMARY:</strong></p><ol style=\"padding-left: 24px;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\"><strong>Accounts Payable processing (approx. 25% time spent):</strong></span></span></li></ol><ul style=\"list-style-type: disc;\"><li style=\"color: rgb(51, 51, 51);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span lang=\"EN\" style=\"font-size: 11pt;\">Verify accuracy of invoices including applicable sales taxes and communicate any discrepancies.</span></span></li><li style=\"color: rgb(51, 51, 51);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span lang=\"EN\" style=\"font-size: 11pt;\">Enter invoices and employee expenses into Oracle Accounts Payable System.</span></span></li><li style=\"color: rgb(51, 51, 51);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span lang=\"EN\" style=\"font-size: 11pt;\">Validate vendor statements and inquiries, investigates discrepancies.</span></span></li></ul><ol start=\"2\" style=\"padding-left: 24px;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\"><strong>Benefits administration (approx. 25% time spent):&nbsp;</strong></span></span></li></ol><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">process disability claims</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">process changes to coverage and new additions/terminations.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">generate and make changes to monthly billing for Accident Insurance through RBC Insurance.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">communicate with division payroll administrators regarding company top-up and optional insurance payments, as well as advances and repayments to be processed under the collective agreement for disability leaves.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">communicate with union on issues if needed.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">process quarterly optional insurance lists and perform audit to ensure payroll deduction and benefit premiums are in line.</span></span></li></ul><ol start=\"3\" style=\"padding-left: 24px;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\"><strong>Payroll entries (approx. 25% time spent):</strong></span></span></li></ol><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">review weekly schedule provided and enter scheduled shifts into payroll</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">compare daily attendance sheets against schedule and make changes accordingly</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">review all entered time matched billable and non-billable hours per schedule</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">ensure all premiums are added accordingly based on union rules</span></span></li></ul><ol start=\"4\" style=\"padding-left: 24px;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\"><strong>Other support duties include (approx. 25% of time spent):</strong></span></span></li></ol><ul style=\"list-style-type: disc;\"><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">WSIB claims are processed quickly, and corporate/divisional procedures are followed throughout the division.&nbsp; Communicates with Human Resources Corporate Division with work-related injuries, as needed, and submits copies of the WSIB paperwork, to Human Resources Corporate Division.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Responsible for checking uniform orders from other sites, and ordering as needed, as well as working with supervisors and suppliers to correct any problems.&nbsp; Responsible for setting up and maintaining voucher program through uniform vendor and checking/verifying invoices.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Responsible for understanding the collective agreements and applying the appropriate sections as related to the job functions of the position.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Responsible to remain up to date on payroll and collective agreement to remain as back-up to payroll administrators if they go off on leave.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Work with General Manager to update procedures as needed, such as hiring procedure, Sick &amp; Accident and WSIB procedures.</span></span></li><li><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Provide additional human resources services as required by the General Manager of the division.</span></span></li></ul><p>&nbsp;</p><p><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\"><strong>Qualifications:</strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white; color: rgb(89, 89, 89); line-height: 107%;\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt; line-height: 107%;\">Post-secondary diploma or degree in Business, related field required.</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89); line-height: 107%;\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt; line-height: 107%;\">Minimum of 1 to 2 years of experience in payroll administration or benefits administration is an asset</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89); line-height: 107%;\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt; line-height: 107%;\">Demonstrated proficiency in computer skills, Microsoft office (Word/Excel)&nbsp;</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Working knowledge of the Workplace Safety and Insurance Board (WSIB)</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Must possess excellent communication (both oral and written) and people skills to work with internal and external clients.</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Handling and being exposed to sensitive and confidential information.</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Excellent planning, organizing, and project coordination skills coupled with a high attention to deal as well as the ability to meet deadlines.</span></span></li><li style=\"background-color: white; color: rgb(89, 89, 89);\"><span style=\"font-family: &quot;Securitas Pro Office&quot;;\"><span style=\"font-size: 11pt;\">Must have a strong ability to effectively problem solve, along with the ability to work independently or as part of a team.</span></span></li></ul><p>&nbsp;</p><p>WORKING CONDITIONS (Physical/Mental Demands) With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. • Must undergo and meet company standards for background and reference checks and behavioral selection survey. • Required ability to handle multiple tasks concurrently. • Computer usage which may include prolonged periods of data entry. • Handling and being exposed to sensitive and confidential information. • Regular talking and hearing. • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds. • Close vision, distance vision, and ability to adjust focus.</p><p>#AF-CanadaGM</p><p>&nbsp;</p>",
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    "OrganizationDescriptionStr": "<body> \n <span>Securitas Canada's Mission:</span> \n <br /> \n <span>Securitas’ mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.</span> \n <br /> \n <br /> \n <span>Securitas Aviation's Mission:</span> \n <br /> \n <span>Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada</span> \n <br /> \n <br /> \n <span>Our Values:</span> \n <br /> \n <span>Securitas’ core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.</span> \n <br /> \n <br /> \n <span>Integrity:</span> \n <br /> \n <span>Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don’t compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.</span> \n <br /> \n <br /> \n <span>Vigilance:</span> \n <br /> \n <span>Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don’t. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers’ premises.</span> \n <br /> \n <br /> \n <span>Helpfulness:</span> \n <br /> \n <span>As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job.</span> \n</body>",
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