Governance and Operations Coordinator

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    "datePosted": "2026-06-18",
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    "description": "<p><span><span><span style=\"font-weight: bold\"><span>BOARD &amp; GOVERNANCE OPERATIONS</span></span><span><span style=\"font-weight: bold\"> COORDINATOR</span><br></span></span></span></p>\n<p><span><br></span><br></p>\n<p><span><span>HL7 International is a global, member-driven non-profit dedicated to advancing healthcare data interoperability. The organization is accredited by the American National Standards Institute (ANSI) as an international Standards Development Organization (SDO). Our widely adopted standards and frameworks are the foundation of health information exchange worldwide, enabling data to be shared, accessed, and applied to improve health outcomes and system performance.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span><span>We are entering an exciting new chapter </span><span>of</span><span> growth and transformation. Our strategic vision emphasizes brand recognition, revenue diversification and growth, and the ability to innovate in response to emerging healthcare challenges.</span></span><span> </span></p>\n<p><span> </span></p>\n<p><span style=\"font-weight: bold\">Position Summary</span><span> </span></p>\n<p><span><span>The Governance &amp; Operations Coordinator is a newly created role at HL7 International, </span><span>established</span><span> to bring dedicated focus to the day-to-day execution that keeps our Board governance, committee and working group operations, and leadership coordination running smoothly. Reporting to the COO and working closely with the CEO, this is a high-ownership position for someone who thrives on keeping complex, multi-stakeholder work organized, on track, and ahead of the curve.</span></span><span> </span></p>\n<p><br></p>\n<p><span><span>This is an early-career opportunity for someone who is highly organized, tech-savvy, and energized by being the person who makes things happen. You </span><span>do</span><span>n’t</span><span> wait to be told what needs to happen — you</span><span> </span><span>anticipate</span><span> it, </span><span>consult</span><span> and collaborate across functions as needed, </span><span>build the systems around </span><span>your responsibilities</span><span>, and own the outcome.</span></span><span> </span></p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span><span>How </span><span>You’ll</span><span> Make an Impact</span></span></span><span> </span></p>\n<p><span><span>In this role, you will become</span><span> a key part of</span><span> the operational backbone of HL7’s governance and executive functions. Because you own this work,</span><span> </span><span>HL7 </span><span>executive </span><span>leadership</span><span> can stay focused on strategy, growth, and leadership — confident that Board and committee meetings are running smoothly, governance deadlines are never missed, and every partner interaction is well-coordinated.</span></span><span> </span></p>\n<p><span><span>Success in your first year looks like this: </span><span>you are </span><span>effectively </span><span>running </span><span>the</span><span> Board calendar</span><span>, risk and issues </span><span>with</span><span> key initiatives are being tr</span><span>acked</span><span>,</span><span> meeting minutes are accurate, professional, and delivered on time; governance processes like elections and committee communications go off without a hitch; and leadership consistently relies on you to handle </span><span>the</span><span> coordination</span><span> of operational tasks</span><span>. </span></span><span> </span></p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\"><span><span>Board and Committee Meeting Coordination</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Coordinate the full lifecycle of HL7 Board and Board Committee meetings: scheduling, agenda coordination, document preparation, and<span> </span></span><span>timely</span><span><span> </span>distribution to all participants.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Produce<span> </span></span><span>accurate</span><span>, polished meeting minutes and ensure proper filing, version control, and accessibility of governance documents.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Track action items from Board and committee meetings; follow up proactively with owners and keep leadership informed of open items and deadlines.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Maintain governance calendars,<span> </span></span><span>anticipate</span><span><span> </span>conflicts or gaps well in advance, and keep all meetings running on schedule.</span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Governance Communications &amp; Elections</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Coordinate governance communications across HL7’s committees, working groups, and broader<span> </span></span><span>community</span><span><span> </span>— including meeting announcements, voting processes, elections, and bylaw-related correspondence.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage the end-to-end<span> </span></span><span>logistics</span><span><span> </span>of HL7’s<span> </span></span><span>governance</span><span><span> </span>election and voting processes.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Maintain current rosters, committee membership records, and governance documentation; ensure all materials are organized, up to date, and easy to find.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Draft clear, professional communications on behalf of the CEO and COO for governance-related outreach.</span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Partner &amp; Stakeholder Meeting Coordination</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Coordinate scheduling and<span> </span></span><span>logistics</span><span><span> </span>for meetings between HL7 leadership and external partners, member organizations, and stakeholders.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Prepare briefing materials, agendas, and follow-up summaries so leadership walks into every meeting prepared and leaves with clear next steps documented and tracked.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Track commitments made with partners and<span> </span></span><span>ensure</span><span><span> </span></span><span>timely</span><span><span> </span>follow-through; flag anything at risk of slipping.</span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Executive Task &amp; Priority Coordination</span></span></span><span> </span></p>\n<ul>\n<li><span><span>Take recurring coordination tasks — research, drafting, scheduling, tracking, and follow-up — and execute them reliably.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Prepare briefs, pre-reads, agendas, and<span> </span></span><span>follow-</span><span>ups</span><span>.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Arrange domestic and international travel for<span> </span></span><span>executive leaders</span><span><span> </span>— flights, hotels, ground transportation, and itineraries —<span> </span></span><span>anticipating</span><span><span> </span>needs and handling changes as needed.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Prepare and<span> </span></span><span>submit</span><span><span> </span>expense reports accurately and on time, tracking receipts and ensuring compliance with HL7's policies.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Manage open action item<span> </span></span><span>queues;</span><span><span> </span></span><span>track risks and issues with Board or other initiatives as assigned;<span> </span></span><span>provide regular status updates and proactively surface anything that needs their attention.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Identify</span><span><span> </span>patterns in recurring requests and build lightweight tools, templates, or processes to handle them more efficiently over time.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Exercise sound judgment about what to handle independently vs. what to escalate — and communicate clearly either way.</span></span><span> </span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><span><span>Required Skills and Qualifications</span></span></span><span> </span></p>\n<ul>\n<li><span><span>2–5 years of experience in an operations, coordination, or project-focused role; nonprofit or association experience is a plus.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Proven ability to manage multiple priorities in a fast-moving environment and consistently follow through.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Tech-savvy and comfortable</span><span><span> </span></span><span>learning</span><span><span> </span></span><span>and using</span><span><span> </span>new tools quickly; familiarity with<span> </span></span><span>various AI tools,<span> </span></span><span>Microsoft 365 (Outlook, SharePoint, Teams), Zoom, and shared document platforms is expected.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Excellent written communication skills — you can produce a crisp, professional email or summary document with minimal oversight.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>High attention to detail and a reputation for getting things done.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Comfortable working with senior leaders and exercising good judgment about priorities and escalation.</span></span><span> </span></li>\n</ul>\n<ul>\n<li><span><span>Self-starter who figures things out, proposes solutions, and takes initiative.</span></span><span> </span></li>\n</ul>",
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