Accounts Payable Specialist (Freight and Logistics)

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  "active_status": "active"
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  "inferred_at": "2026-06-06T09:46:50.021Z",
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  "list_job": {
    "id": "161",
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    "departmentId": "18701",
    "locationType": "1",
    "jobOpeningName": "Accounts Payable Specialist (Freight and Logistics)",
    "departmentLabel": "Service Delivery Team",
    "employmentStatusLabel": "FTE"
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  "detail_job_opening": {
    "location": {
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    "datePosted": "2026-04-22",
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      "country": "Philippines",
      "countryId": "169"
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    "description": "<p><span style=\"font-weight: bold\">About Expedock</span><br>Expedock is a tech-enabled workforce augmentation platform leveraging top 1% offshore talent and cutting-edge technology to help businesses scale efficiently.</p>\n<p><br></p>\n<p>We are seeking an <span style=\"font-weight: bold\">AP Specialist</span> to suport our global Freight &amp; Logistics client.</p>\n<p><br></p>\n<p>Role: <span style=\"font-weight: bold\">Accounts Payable Specialist</span></p>\n<p>Schedule:<span style=\"font-weight: bold\"> Night Shift</span></p>\n<p>Location: <span style=\"font-weight: bold\">Fully Remote (WFH)</span></p>\n<p><span style=\"font-weight: bold\">The Mission: Manage vendor relationships, ensure financial accuracy in CW, and coordinate seamlessly between</span> <span style=\"font-weight: bold\">International/LATAM teams and the payments department.</span><br><br></p>\n<p><span style=\"font-weight: bold\">What You'll Do:</span></p>\n<p><span style=\"font-weight: bold\">Invoice Management &amp; Processing</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Urgent Email Prioritization: </span>Monitor and manage the department’s primary email inbox, acting immediately on high-priority invoice posting requests.</li>\n<li><span style=\"font-weight: bold\">Invoice Reversal &amp; Reposting:</span> Manage the lifecycle of invoice corrections, including reversing incorrectly posted invoices and executing accurate repostings according to company policy. Ensure all required documentation is validated before processing any reversals.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Vendor Statement Reconciliation</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">System Integrity: </span>Conduct thorough reviews of vendor statements, performing direct comparisons between the statement and internal accounting system (CW).</li>\n<li><span style=\"font-weight: bold\">Verification: </span>Verify the accuracy of invoice numbers, charges, creditor information, and due dates to ensure financial consistency.</li>\n<li><span style=\"font-weight: bold\">Vendor Communication: </span>Provide prompt, professional responses to vendors upon statement review, including clear communication regarding estimated payment dates.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Payment Processing Coordination</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Financial Oversight: </span>Liaise directly with the payment processing team regarding past-due accounts. Provide detailed aging reports, including breakdown of past-due vs. current invoices.</li>\n<li><span style=\"font-weight: bold\">Risk Mitigation:</span> Strictly enforce data protocols to prevent the occurrence of duplicate payments.</li>\n<li><span style=\"font-weight: bold\">Remittance Support: </span>Act as the primary point of contact for the payments team to direct vendors who are requesting remittance details for previously processed payments.</li>\n<li><span style=\"font-weight: bold\">Proactive Issue Resolution:</span> Identify recurring payment bottlenecks and suggest process improvements to the payments team.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Notice of Assignment (NOA) Handling</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">Factoring Management: </span>Process incoming NOAs from factoring companies.</li>\n<li><span style=\"font-weight: bold\">Profile Maintenance: </span>Update vendor profiles in the CW system with the correct factoring company details. Create new vendor profiles where necessary, ensuring all factoring documentation is accurately captured.</li>\n<li><span style=\"font-weight: bold\">Vendor Relations:</span> Provide immediate, formal acknowledgment to factoring companies regarding receipt and acceptance of NOAs.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">What you need:</span></p>\n<ul>\n<li>Experience: <span style=\"font-weight: bold\">2–3 years of experience in Accounts Payable</span> within the <span style=\"font-weight: bold\">freight and logistics</span> industry.</li>\n<li>Remote Proficiency: Ability to work autonomously in a <span style=\"font-weight: bold\">virtual environment</span> while maintaining high levels of communication and productivity during <span style=\"font-weight: bold\">night hours</span>.</li>\n<li>Software Proficiency: Demonstrated experience working with accounting and ERP software (familiarity with CW systems preferred).</li>\n<li>Communication: <span style=\"font-weight: bold\">Exceptional verbal and written communication skills</span> to handle sensitive vendor and international team correspondence across time zones.</li>\n<li>Analytical Rigor: <span style=\"font-weight: bold\">Strong eye for detail</span>, particularly regarding invoice validation, discrepancy identification, and documentation.</li>\n<li>Time Management: <span style=\"font-weight: bold\">Proven ability to manage high-volume email workflows</span> and <span style=\"font-weight: bold\">prioritize urgent financial tasks effectively</span>.</li>\n</ul>\n<p><br><span style=\"font-weight: bold\">Why Expedock</span></p>\n<ul>\n<li><span style=\"font-weight: bold\">HMO &amp; Leave Credits:</span> Stay protected with <span style=\"font-weight: bold\">healthcare benefits and use accrued leaves by your third month</span></li>\n<li><span style=\"font-weight: bold\">Supportive Remote Environment:</span> Work from home alongside a <span style=\"font-weight: bold\">collaborative team </span>that values growth and mutual success.</li>\n<li><span style=\"font-weight: bold\">Seamless Onboarding &amp; Training:</span> Get up to speed quickly with a<span style=\"font-weight: bold\"> structured program and client specific training</span> designed to make you a subject matter expert in your assigned workflows.</li>\n</ul>\n<p><br><span style=\"font-weight: bold\">Candidate Data &amp; Privacy Notice</span><br>By submitting your application to Expedock, you acknowledge and consent to the collection, use, and processing of your personal information for recruitment and hiring purposes. Your information will be used to:</p>\n<ul>\n<li>Evaluate your qualifications and suitability for current and future roles</li>\n<li>Communicate with you throughout the recruitment process Improve our hiring processes and overall candidate experience</li>\n<li>Maintain talent pools for future opportunities, where permitted by law</li>\n</ul>\n<p>We handle candidate data with care and in accordance with applicable data protection and privacy regulations. Your information will only be accessed by authorized team members and will not be shared with third parties without your consent, unless required by law.</p>",
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    "jobOpeningName": "Accounts Payable Specialist (Freight and Logistics)",
    "departmentLabel": "Service Delivery Team",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://expedock.bamboohr.com/careers/161",
    "employmentStatusLabel": "FTE"
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