Planning & Zoning Administrative Assistant

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    "requisitionDescription": "<div><div><div><div><p id=\"isPasted\"><strong>NATURE OF WORK</strong></p><p>Under general supervision, provides support to Planning and Zoning staff and assistance to the residents of Franklin County. Accepts, reviews, and files various permit applications; maintains department filing systems and records.&nbsp;</p><p><strong>&nbsp;</strong></p><p><strong>ESSENTIAL FUNCTIONS:</strong><strong>&nbsp;</strong></p><p><em>The following duties <strong>ARE NOT&nbsp;</strong>intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. &nbsp;Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.</em></p><p><em>&nbsp;</em></p><ul><li>Greets walk-in customers; answers phones; responds to questions and provides information related to department processes and regulations; receives requests for information for the County Clerk&rsquo;s Office and the general public.&nbsp;</li><li>Receives, tracks, and returns building permits submitted for review; accepts various planning and zoning and addressing applications; reviews applications to ensure all necessary information is included and all fees have been paid; drafts rejection letters for incomplete, inaccurate, and unpaid applications.&nbsp;</li><li>Creates, tracks, and maintains files in Planning and Zoning database; documents all actions taken regarding each file.; updates and archives all files, zoning maps, regulations, transcripts, policy manuals, financial documents, department calendars; and Master Plans.&nbsp;</li><li>Collects fees and other payments; prepares receipts and invoices; documents all payments electronically.</li><li>Responsible for Planning and Zoning and Board of Zoning Adjustment meeting preparations including agendas, minutes, supporting documentation, and technology set-up. Attends all meetings.</li><li>Provides general administrative support; drafts various types of documents; sorts mail; orders office supplies; creates meeting agendas; prepares and files reports; schedules meetings.&nbsp;</li><li>Performs other duties as assigned.&nbsp;</li></ul><p>&nbsp;</p><p><strong>WORKING ENVIRONMENT / PHYSICAL DEMANDS: &nbsp;</strong></p><p>Work is performed in a standard office environment and involves sitting for extended periods of time, standing, walking, bending reaching, and lifting of objects up to 25 pounds.</p><p>&nbsp;</p><p><strong>EMPLOYMENT STANDARDS:</strong></p><p>High School Diploma or GED equivalent; AND two (2) years of administrative experience.</p><p>&nbsp;</p><p>Depending on area of assignment, a valid Driver&rsquo;s License, Notary Public License, and/or other specialized certifications may be required.</p><p><strong>&nbsp;</strong></p><p><strong>KNOWLEDGE AND SKILLS REQUIRED:</strong></p><p><strong>Knowledge of:</strong>&nbsp;</p><ul><li>County and department policies and procedures.&nbsp;</li><li>Customer service and telephone etiquette.&nbsp;</li><li>Record keeping and file maintenance practices.&nbsp;</li><li>Planning and Zoning regulations.&nbsp;</li></ul><p><strong>&nbsp;</strong></p><p><strong>Skills in:</strong>&nbsp;</p><ul><li>Communicating clearly both verbally and in writing.&nbsp;</li><li>Maintaining accurate records and filing systems.</li><li>Operating a computer, standard software, and some specialized software.&nbsp;</li><li>Establishing and maintaining effective working relationships.</li><li>Working on multiple tasks simultaneously while meeting deadlines.&nbsp;</li></ul></div></div></div></div>\n",
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