Asset & Wealth Management, Client Solutions Group - Administrative Assistant, Chicago

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    "ExternalDescriptionStr": "<p><b>The Role</b></p>\n<p>Our Administrative Assistants provide high-quality, proactive administrative support within a fast-paced, team-oriented environment. This role partners closely with business leaders, firm executives and assistant colleagues to ensure seamless calendar management, meeting coordination, travel logistics, and day-to-day operational support, while exercising sound judgment, discretion, and professionalism at all times. Coverage needs may evolve based on business priorities and location.</p>\n<p>This is a full-time role for an administrative assistant based in either our&nbsp;Chicago, IL or Wheaton, IL office to support the integration of 2 Partners into the Client Solutions Group.</p>\n<p><b>Job Summary &amp; Responsibilities</b></p>\n<ul>\n <li>Maintain complex and extremely detailed calendars across multiple time zones, including senior-level internal/external meetings and conference calls; prioritize client meeting requests and all related client logistics - responds and follows up on requests in a timely manner.</li>\n <li>Coordinate a high volume of client facing travel arrangements, including visa procurement when applicable, and process expense reports in timely manner.&nbsp;</li>\n <li>Adhere to Compliance regulations and firm policies, gaining the relevant approvals. There will be a focus on sponsorships, client events and gifts &amp; entertainment as related to ERISA requirements.</li>\n <li>Manage a high volume of phone calls and inbounds, interacting with high-level business leaders and clients in a professional and effective manner.&nbsp;</li>\n <li>Support ad hoc office management duties (facilities management, scanning, copying, filing, expense support, inventory &amp; supply ordering, etc.)</li>\n <li>Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly.</li>\n <li>Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required for Partner level support.&nbsp;</li>\n <li>Flexibility to support assistant colleagues and cover when necessary.</li>\n</ul>\n<p><b>Qualifications</b></p>\n<ul>\n <li>Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.&nbsp;</li>\n <li>Requires excellent interpersonal and communication skills, both written &amp; verbal. Ability to display a consistent, professional degree of communication.&nbsp;Comfortable working with people at all levels across the organisation.</li>\n <li>Extreme attention to detail and organizational skills, with ability to prioritize tasks.&nbsp;</li>\n <li>Quick learner and self-starter with excellent anticipation skills.</li>\n <li>Pro-active problem solver and independent thinker; ability to follow up as often as necessary.&nbsp;</li>\n <li>Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.&nbsp;</li>\n <li>Adaptable to new technologies, familiarity with Microsoft Office Suite, including MS Word, Excel, PowerPoint and Outlook is required.</li>\n <li>Additional familiarity with AI software, including but not limited to, Microsoft CoPilot is preferred.</li>\n <li>Highest degree of integrity, professionalism, and diplomacy is required.&nbsp;</li>\n <li>Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.&nbsp;</li>\n <li>Familiar with travel &amp; expense platforms such as SAP Concur or American Express Global Business Travel</li>\n <li>Supportive team player with a positive attitude, enthusiastic about bringing the team together.</li>\n <li>Ideal candidate has at least 3 - 5 years of administrative assistant experience and preferably from a banking, financial services background.</li>\n</ul>\n<p>Candidate&nbsp;<b><u>must</u></b>&nbsp;be located onsite in either the Chicago or Wheaton&nbsp;office as this role is fully onsite.&nbsp;</p>\n<p>Flexibility may be required at times to travel between regional offices, subject to business needs.&nbsp; As such, a valid driver’s license is required.&nbsp;</p>\n<div>\n <p><b>Salary Range</b>&nbsp;<br>\n   The expected base salary for this Chicago, Illinois, United States-based position is $55000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.</p>\n <p><b>Benefits</b>&nbsp;<br>\n   Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found <a href=\"https://www.goldmansachs.com/careers/discover/2022-Benefits-Summary-US.pdf\" target=\"_blank\" rel=\"nofollow\">here</a>.</p>\n</div>",
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