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    "requisitionDescription": "<div><p>Executive Assistant to the CEO &nbsp;$61,919/annual</p><p style=\"margin-left:0in;\" data-pasted=\"true\">Bring your skills, energy, and passion to a role where your work truly matters.</p><p style=\"margin-left:0in;\">Bristol Aging &amp; Wellness, Inc. is seeking a dynamic, highly organized Executive Assistant to support our CEO and play a critical role in advancing our mission. This is a strategic opportunity to help drive key initiatives, lead media outreach and fundraising efforts, influence organizational success, and make a positive impact in the community.</p><p style=\"margin-left:0in;\">If you thrive in a fast-paced environment, excel at juggling priorities, and take pride in delivering high-quality work with discretion and professionalism, we want to hear from you.</p><p><br></p><p data-pasted=\"true\"><strong>Position Summary</strong>: This position is responsible for providing administrative and project support to the CEO, such as the accurate and timely drafting of sensitive documents and letters; preparing for meetings, documenting and disseminating meeting outcomes while also coordinating project timelines, tracking progress and ensuring key initiatives meet deadlines. The position will be responsible for creating/proofreading documents and templates.</p><p><strong>Principal Accountabilities:</strong></p><p>Coordinates projects for the CEO.</p><ul><li>Facilitates communication with internal staff and outside organizations.</li><li>Completes assignments for the CEO.</li><li>Drafts articles, documents, letters, press releases, internal correspondence, and testimony.</li><li>Proofreads and creates templates as assigned.</li><li>Manage complex calendars, screen communications, maintain confidentiality.</li><li>Develop and maintain project plans, track deliverables, manage timelines, identify risks and ensure tasks are completed.</li><li>Coordinates all aspects of audio/visual requirements for meetings and events.</li></ul><p>Provides supports for agency meetings.</p><ul><li>Coordinates preparation and planning.</li><li>Reminds participants; tracks meeting attendance.</li><li>Prepares and sends materials for Board, Advisory, Council on Aging, and coalition meetings.</li><li>Take and disseminate minutes.</li></ul><p>Holds primary responsibility for agency media outreach.</p><ul><li>Ensures that timely, accurate content is prepared and posted to the agency&rsquo;s website, Facebook page and other social media.</li><li>Authors and distributes press releases, flyers, and public service announcements.</li></ul><p>Acts as the lead staff person in the agency&rsquo;s fundraising efforts.</p><ul><li>Establishes an accurate, up to date database.</li><li>Liaises with the Board&rsquo;s fundraising committee.</li><li>Tracks donation requests and responses and ensures prompt acknowledgement.</li></ul><p>Work closely with Legislation for agency advocacy.</p><ul><li>Oversee Legislative events an establish relationships with Legislators and their aides.</li></ul><p>Ensures that all details associated with trainings, annual meeting, and special events are completed in a timely fashion.</p><ul><li>Oversees registration for training events.</li><li>Tracks participation and evaluations.</li><li>Procures venue, oversees all details and arrangements.</li><li>Coordinates the timely preparation of an accurate invitation list.</li><li>Ensures that invitations are designed and mailed, and responses tracked.</li><li>Assumes responsibility for the annual report preparation and publication.</li></ul><p><strong>Qualifications:</strong></p><p><u>Education:</u> Bachelor&rsquo;s degree; additional office practice schooling preferred.</p><p><u>Experience</u>: Two to five years experience as an executive assistant to a CEO/President.</p><p><u>Special Skills/Knowledge:</u></p><ul><li>Exceptional oral and written communication skills; high level of initiative.</li><li>Advanced computer skills with Microsoft Office Suite (including Access, PowerPoint, Excel), knowledge of Word Press.</li><li>Demonstrated accuracy and attention to detail, proven organization and time management skills in a fast-paced environment.</li><li>Effective problem-solving skills and ability to maintain confidence.</li><li>Proactive, takes initiative and works autonomously</li><li>Valid driver&rsquo;s license and reliable transportation required.</li></ul><p>This job description is intended to be general, will evolve over time, and is subject to periodic updating. This job description does not constitute a written or implied contract of employment.</p><p>EOE M/F/D/V</p></div>\n",
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