Practice Coordinator (Bilingual Spanish)

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  "detail": {
    "url": "https://abhmaryland.applytojob.com/apply/jobs/details/TcqPlLFgRT?&",
    "heading": "Practice Coordinator (Bilingual Spanish)",
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    "description_html": "<p><span style=\"font-family:Verdana, Geneva, sans-serif;\">Advanced Behavioral Health, Inc. is looking for a Bilingual Practice Coordinator, who is responsible for all administrative (non-clinical) aspects of the patient encounter from greeting to accurate data entry for each patient. </span></p><p><span style=\"font-family:Verdana, Geneva, sans-serif;\">ABH is a family centered mental health program that offers a wraparound approach to treatment. We specialize in Psychiatry, Off-Site Counseling Services, On-Site therapy, and Therapeutic Mentoring. If you share our mission and vision, we invite you to join a team that wants to make a difference within the community. </span></p><p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong>Location: </strong>Frederick, MD<br><strong>Compensation: </strong>$21.50 - $25.00/hour<br><strong>Hours:</strong>  8 hour work days, 40 hours/week.  Office is open from 8:30 am to 7:00 pm, some schedules may vary. </span></p><p><br><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Essential Functions:</b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Comply with CARF/COMAR/HIPPA/State compliance regulations.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Greet and check in patients for appointments.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Maintain a clean professional front desk environment.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Conduct ABH patient reminder calls 48 hours prior to appointments scheduled with all doctors and Nurse Practitioners.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Verify current and valid authorization information in the EMR for each ABH patient scheduled with the doctors and Nurse Practitioners 48 hours prior to scheduled appointments. Obtain and verify insurance eligibility for all applicable patients along with co-pay collection.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Schedule future appointments accurately via the Electronic Medical Records (EMR) system.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Contact patients who have missed appointments; monitor and track no-shows and enter data into system.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Create medical record for new patients in EMR, upload and recording of authorization information.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Manage and process medication refill requests for patients enrolled by following company protocols; complete medication prior authorizations as required by Maryland Medicaid through necessary paperwork and/or by calling the insurance company</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Conduct daily authorization updates in the EMR.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Notify Site Directors and Therapists of patient authorization status.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Prepare an off work/off school note for attending scheduled appointment as requested by patients.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Take and record vital signs.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Assist Medical Director with administrative duties.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Coordinate with the Site Director and Therapists to ensure cases are assigned and discharged regularly.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Act as the primary point-of-contact for referring vendors. Communicate the status of their referrals throughout the referral process.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Ongoing compliance check of Intake and consent forms in EMR</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Scan and upload referral documents to clients EMR charts upon completion of referral.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Maintain referral log/referral tracking system and distributes to appropriate provider and/or department.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Provide interpretation services for prescribers, as needed.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Complete and report end of month tally of patient referrals to supervisor(s) and Site Director.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Maintain confidentiality in all aspects of client, staff and agency information.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Respond to communication (phone, email, text) from clients and families, referral sources, and ABH staff within 24 hours or the next business day.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Sort and distribute clinic mail and correspondence.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Assists with workload at other office locations as needed.</span></li></ul><p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Non-essential Functions:</b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Assist prescribers as needed.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Provide back-up support to the Facilities Manager for ordering office supplies.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Other duties as assigned.</span></li></ul><p><br><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Requirements and Qualifications: </b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Associates degree, equivalent work experience, or certification in health-related field.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Minimum of five (5) years of experience directly related to the duties and responsibilities specified.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Ability to take vitals required.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Bilingual (English/Spanish) required.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Excellent customer service, verbal and written communication skills.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Experience with multi-line telephone systems.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Able to work well as part of a team.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Basic knowledge of healthcare insurance claims, referral processing, patient responsibility, how deductibles and co-pays factor in, etc.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Basic computer literacy and ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Experience working in a healthcare setting in a customer service role preferred.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Experience working with an electronic medical records/scheduling system, preferred.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Ability to work in an organized manner and multi-task in a fast-paced environment.</span></li></ul><p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Full-Time Employee Benefits:</b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Medical, Dental, Vision</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">401(k) Retirement Plan with Employer Match</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Dependent Care Flexible Spending Accounts (FSAs) </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Voluntary Term Life Insurance </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Employer Paid Basic Life Insurance, Short-Term Disability, Long-Term Disability  </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Voluntary Insurance Policies: Accident, Cancer, Critical Illness, Hospital Confinement </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Employee Assistance Program (EAP)</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Paid Holidays, PTO Accruals, Floating Holiday, Paid Birthday, Wellness Day</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Paid Lunch Break </span></li></ul><p><br><span style=\"font-family:Verdana, Geneva, sans-serif;\">ABH is committed to diversity and to equal opportunity employment. ABH does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, height, weight, physical or mental ability (including HIV status), veteran status, military obligations, or marital status. This policy applies to hiring, internal promotions, training, opportunities for advancement, and terminations and applies to all ABH employees, interns, clients, and contractors. </span></p><p><b>Join our team and make a difference!</b></p>",
    "description_text": "Advanced Behavioral Health, Inc. is looking for a Bilingual Practice Coordinator, who is responsible for all administrative (non-clinical) aspects of the patient encounter from greeting to accurate data entry for each patient.\n ABH is a family centered mental health program that offers a wraparound approach to treatment. We specialize in Psychiatry, Off-Site Counseling Services, On-Site therapy, and Therapeutic Mentoring. If you share our mission and vision, we invite you to join a team that wants to make a difference within the community.\n Location: Frederick, MD\n Compensation: $21.50 - $25.00/hour\n Hours:   8 hour work days, 40 hours/week.  Office is open from 8:30 am to 7:00 pm, some schedules may vary.\n Essential Functions:\n Comply with CARF/COMAR/HIPPA/State compliance regulations.\n Greet and check in patients for appointments.\n Maintain a clean professional front desk environment.\n Conduct ABH patient reminder calls 48 hours prior to appointments scheduled with all doctors and Nurse Practitioners.\n Verify current and valid authorization information in the EMR for each ABH patient scheduled with the doctors and Nurse Practitioners 48 hours prior to scheduled appointments. Obtain and verify insurance eligibility for all applicable patients along with co-pay collection.\n Schedule future appointments accurately via the Electronic Medical Records (EMR) system.\n Contact patients who have missed appointments; monitor and track no-shows and enter data into system.\n Create medical record for new patients in EMR, upload and recording of authorization information.\n Manage and process medication refill requests for patients enrolled by following company protocols; complete medication prior authorizations as required by Maryland Medicaid through necessary paperwork and/or by calling the insurance company\n Conduct daily authorization updates in the EMR.\n Notify Site Directors and Therapists of patient authorization status.\n Prepare an off work/off school note for attending scheduled appointment as requested by patients.\n Take and record vital signs.\n Assist Medical Director with administrative duties.\n Coordinate with the Site Director and Therapists to ensure cases are assigned and discharged regularly.\n Act as the primary point-of-contact for referring vendors. Communicate the status of their referrals throughout the referral process.\n Ongoing compliance check of Intake and consent forms in EMR\n Scan and upload referral documents to clients EMR charts upon completion of referral.\n Maintain referral log/referral tracking system and distributes to appropriate provider and/or department.\n Provide interpretation services for prescribers, as needed.\n Complete and report end of month tally of patient referrals to supervisor(s) and Site Director.\n Maintain confidentiality in all aspects of client, staff and agency information.\n Respond to communication (phone, email, text) from clients and families, referral sources, and ABH staff within 24 hours or the next business day.\n Sort and distribute clinic mail and correspondence.\n Assists with workload at other office locations as needed.\n Non-essential Functions:\n Assist prescribers as needed.\n Provide back-up support to the Facilities Manager for ordering office supplies.\n Other duties as assigned.\n Requirements and Qualifications:\n Associates degree, equivalent work experience, or certification in health-related field.\n Minimum of five (5) years of experience directly related to the duties and responsibilities specified.\n Ability to take vitals required.\n Bilingual (English/Spanish) required.\n Excellent customer service, verbal and written communication skills.\n Experience with multi-line telephone systems.\n Able to work well as part of a team.\n Basic knowledge of healthcare insurance claims, referral processing, patient responsibility, how deductibles and co-pays factor in, etc.\n Basic computer literacy and ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.\n Experience working in a healthcare setting in a customer service role preferred.\n Experience working with an electronic medical records/scheduling system, preferred.\n Ability to work in an organized manner and multi-task in a fast-paced environment.\n Full-Time Employee Benefits:\n Medical, Dental, Vision\n 401(k) Retirement Plan with Employer Match\n Dependent Care Flexible Spending Accounts (FSAs)\n Voluntary Term Life Insurance\n Employer Paid Basic Life Insurance, Short-Term Disability, Long-Term Disability\n Voluntary Insurance Policies: Accident, Cancer, Critical Illness, Hospital Confinement\n Employee Assistance Program (EAP)\n Paid Holidays, PTO Accruals, Floating Holiday, Paid Birthday, Wellness Day\n Paid Lunch Break\n ABH is committed to diversity and to equal opportunity employment. ABH does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, height, weight, physical or mental ability (including HIV status), veteran status, military obligations, or marital status. This policy applies to hiring, internal promotions, training, opportunities for advancement, and terminations and applies to all ABH employees, interns, clients, and contractors.\n Join our team and make a difference!",
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      "url": "https://abhmaryland.applytojob.com/apply/TcqPlLFgRT/Practice-Coordinator-Bilingual-Spanish",
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      "datePosted": "2026-05-11",
      "description": "<p><span style=\"font-family:Verdana, Geneva, sans-serif;\">Advanced Behavioral Health, Inc. is looking for a Bilingual Practice Coordinator, who is responsible for all administrative (non-clinical) aspects of the patient encounter from greeting to accurate data entry for each patient. </span></p><p><span style=\"font-family:Verdana, Geneva, sans-serif;\">ABH is a family centered mental health program that offers a wraparound approach to treatment. We specialize in Psychiatry, Off-Site Counseling Services, On-Site therapy, and Therapeutic Mentoring. If you share our mission and vision, we invite you to join a team that wants to make a difference within the community. </span></p><p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><strong>Location: </strong>Frederick, MD<br><strong>Compensation: </strong>$21.50 - $25.00/hour<br><strong>Hours:</strong>  8 hour work days, 40 hours/week.  Office is open from 8:30 am to 7:00 pm, some schedules may vary. </span></p><p><br><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Essential Functions:</b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Comply with CARF/COMAR/HIPPA/State compliance regulations.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Greet and check in patients for appointments.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Maintain a clean professional front desk environment.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Conduct ABH patient reminder calls 48 hours prior to appointments scheduled with all doctors and Nurse Practitioners.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Verify current and valid authorization information in the EMR for each ABH patient scheduled with the doctors and Nurse Practitioners 48 hours prior to scheduled appointments. Obtain and verify insurance eligibility for all applicable patients along with co-pay collection.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Schedule future appointments accurately via the Electronic Medical Records (EMR) system.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Contact patients who have missed appointments; monitor and track no-shows and enter data into system.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Create medical record for new patients in EMR, upload and recording of authorization information.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Manage and process medication refill requests for patients enrolled by following company protocols; complete medication prior authorizations as required by Maryland Medicaid through necessary paperwork and/or by calling the insurance company</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Conduct daily authorization updates in the EMR.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Notify Site Directors and Therapists of patient authorization status.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Prepare an off work/off school note for attending scheduled appointment as requested by patients.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Take and record vital signs.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Assist Medical Director with administrative duties.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Coordinate with the Site Director and Therapists to ensure cases are assigned and discharged regularly.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Act as the primary point-of-contact for referring vendors. Communicate the status of their referrals throughout the referral process.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Ongoing compliance check of Intake and consent forms in EMR</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Scan and upload referral documents to clients EMR charts upon completion of referral.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Maintain referral log/referral tracking system and distributes to appropriate provider and/or department.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Provide interpretation services for prescribers, as needed.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Complete and report end of month tally of patient referrals to supervisor(s) and Site Director.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Maintain confidentiality in all aspects of client, staff and agency information.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Respond to communication (phone, email, text) from clients and families, referral sources, and ABH staff within 24 hours or the next business day.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Sort and distribute clinic mail and correspondence.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Assists with workload at other office locations as needed.</span></li></ul><p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Non-essential Functions:</b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Assist prescribers as needed.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Provide back-up support to the Facilities Manager for ordering office supplies.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Other duties as assigned.</span></li></ul><p><br><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Requirements and Qualifications: </b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Associates degree, equivalent work experience, or certification in health-related field.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Minimum of five (5) years of experience directly related to the duties and responsibilities specified.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Ability to take vitals required.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Bilingual (English/Spanish) required.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Excellent customer service, verbal and written communication skills.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Experience with multi-line telephone systems.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Able to work well as part of a team.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Basic knowledge of healthcare insurance claims, referral processing, patient responsibility, how deductibles and co-pays factor in, etc.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Basic computer literacy and ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Experience working in a healthcare setting in a customer service role preferred.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Experience working with an electronic medical records/scheduling system, preferred.</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Ability to work in an organized manner and multi-task in a fast-paced environment.</span></li></ul><p><span style=\"font-family:Verdana, Geneva, sans-serif;\"><b>Full-Time Employee Benefits:</b></span></p><ul><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Medical, Dental, Vision</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">401(k) Retirement Plan with Employer Match</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Dependent Care Flexible Spending Accounts (FSAs) </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Voluntary Term Life Insurance </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Employer Paid Basic Life Insurance, Short-Term Disability, Long-Term Disability  </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Voluntary Insurance Policies: Accident, Cancer, Critical Illness, Hospital Confinement </span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Employee Assistance Program (EAP)</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Paid Holidays, PTO Accruals, Floating Holiday, Paid Birthday, Wellness Day</span></li><li><span style=\"font-family:Verdana, Geneva, sans-serif;\">Paid Lunch Break </span></li></ul><p><br><span style=\"font-family:Verdana, Geneva, sans-serif;\">ABH is committed to diversity and to equal opportunity employment. ABH does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, height, weight, physical or mental ability (including HIV status), veteran status, military obligations, or marital status. This policy applies to hiring, internal promotions, training, opportunities for advancement, and terminations and applies to all ABH employees, interns, clients, and contractors. </span></p><p><b>Join our team and make a difference!</b></p>",
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