Disclosure Clerk / Administrative Assistant, Investigative Services Division

{
  "content_hash": "0c910cb3d5b3c4166a85779e28291082af1024df3f245987684dfc0c43a74a23",
  "source_hash": "c24c422c3707948f79baf52cd00c3b594d2733eecbb885442bd682a0ae039b32",
  "last_changed_at": "2026-06-03T10:32:53.764Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Victoria, British Columbia, V8T 5J8, Canada",
    "city": "Victoria",
    "region": null,
    "country": "Canada",
    "is_remote": false,
    "confidence": 0.95
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T10:31:37.784Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Victoria, British Columbia, V8T 5J8, Canada",
      "city": "Victoria",
      "region": null,
      "country": "Canada",
      "is_remote": false,
      "confidence": 0.95
    },
    "countries": [
      "Canada"
    ]
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "230",
    "isRemote": null,
    "location": {
      "city": "Victoria",
      "state": "British Columbia"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "20021",
    "locationType": "0",
    "jobOpeningName": "Disclosure Clerk / Administrative Assistant, Investigative Services Division",
    "departmentLabel": "ISD Admin (2600)",
    "employmentStatusLabel": "Active - CUPE Civilian"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Victoria",
      "state": "British Columbia",
      "postalCode": "V8T 5J8",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-05-26",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">POSITION:  </span>Disclosure Clerk / Administrative Assistant</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">DEPARTMENT / DIVISION:  </span>Police / Investigative Services Division</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Competition Number:</span>  P19-26</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Date of Issue: </span> June 3, 2026  </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Closing Date:</span>  June 17, 2026</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Pay Group:</span>  $39.51/hr - CUPE Pay Grade 10</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Number of Positions: </span> 1</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Duration: </span> Temporary Full-Time</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Work Schedule:</span>  Monday through Friday, 35 hours/week</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">To Apply: </span> All submissions shall be sent electronically by 4:30pm on the above closing date and should include all qualifications and experience relevant to the position.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">POSITION FUNCTION:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provides specialized, dedicated support to the File Coordinator / Lead Investigator who is accountable for disclosure as well as prosecutorial reports such as the Report To Crown Counsel/Court Brief. Carries out business processes enabling the implementation of electronic disclosure of police documents consistent with the Memorandum of Understanding between police and Crown Counsel.  Performs a variety of administrative assistant functions, respond to enquiries, and transcribe confidential interview recordings for the Investigative Services Division.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">KEY DUTIES:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assist investigators with the preparation of major crime investigation documentation and/or the electronic disclosure of materials to Crown Counsel by identifying various types of documents in order to classify records according to Business Rules; convert various types of exhibits and data into electronic formats; incorporate data, such as photographs, audio and video clips, into the database; redact information; burn CD/DVDs.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Consults with internal and external clients and partners to determine information requirements in areas such as investigations (investigative assignments, exhibit control, document management, profile composition); and disclosure of material. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Disclosure Creation / Extraction and Vetting / Pre-Vetting: </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Extracts relevant information from operational investigative file(s) to create disclosure reports which are organized, indexed and searchable.  Based on legal requirements and through the application of standardized vetting codes, determines and categorizes information that will either be exempt from disclosure or be the subject of delayed disclosure.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Planning and Coordination:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Based on facts such as the operational objective, jurisdiction and the Information Management platform consults with internal and external contributors and users of deliverables from this function to create a plan and obtain acceptance in areas such as time lines and formats from all stakeholders.  Continually monitors and modifies the plan for overall effectiveness and to ensure it remains responsive to any changing stakeholder requirements / investigative change. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Training:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Develops and delivers training to end users of prosecutorial reports and disclosure in order to facilitate full and unfettered access to the material.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Continuing Study:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintaining an updated knowledge base on the evolving technical aspects for MCM and other approved information management systems specific to the storage, functionality of the systems as they relate to the composition, preparation and extraction of information for RTCC/Court Brief and disclosure; maintaining an updated knowledge of legislation and case law governing the handling of exhibits and evidence as well as disclosure and court procedures; maintaining currency in the definition and interpretation of relevancy and its practical application.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; text-decoration: underline\">Supplemental Duties:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Transcribe various confidential multiple-voice interview recordings verbatim, including victim, witness and suspect interviews such as homicide and other major crime investigations and sexual disclosures.  Type a variety of letters, memos, reports, confidential material and forms from digital recorders, typed or handwritten copy; compose routine correspondence; scan documents, create a variety of forms for use in the division and department and update same as required.  Administer audio/video recording transcription register, ensuring that priority requests are identified and processed accordingly.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain and update schedules for Investigative Services staff, reconcile credit card expenses, arrange appointments for section members, complete forms for reimbursement of members’ travel costs.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Perform departmental data entry as required to related computer systems and databases; organize, track and maintain clerical control of investigation files, both current and historical; initiate CAD reports and PRIME initiate reports, make entries and conduct inquiries; make CPIC entries, conduct inquiries and send narrative messages.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Respond to enquiries and questions directed to the division from other departments, the public and outside agencies; liaise with other police agencies to coordinate information, enter and retrieve information from in-house computer systems by providing authorized information on specific cases; take messages or forward calls.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Compile and update statistical records; maintain various division filing systems; maintain a variety of office equipment and liaise with IT personnel for trouble shooting; perform other clerical functions such as faxing, photocopying, scanning, collating, stapling and filing as required; order and stock stationery supplies.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Perform related duties where qualified.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">INDEPENDENCE:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Work is performed according to established procedures or is assigned by supervisor and designated staff.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Work is reviewed upon completion.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Issues such as release of information or deviations from established procedures are referred to supervisor.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">WORKING CONDITIONS:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Physical Effort:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Sit with arms unsupported while keyboarding. (frequent)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Lift and move heavy stationery supplies. (rare)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Mental Effort:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Exposure to disturbing material. (often)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Long periods of intense concentration while transcribing or creating disclosure documents. (often)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Meet court deadlines. (often)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Deal with constant interruptions. (often)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Visual/Auditory Effort:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Focus on a variety of source data and VDT for long periods. (frequent)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Listen to and transcribe multiple-voice interview recordings for long periods. (frequent)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Work Environment:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Office.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">KEY SKILLS AND ABILITIES:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Knowledge of the MOU concerning the disclosure of information between police and Crown Counsel; willingness to learn and understand business rules related to this document and processes involved.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Type 60 wpm; working level knowledge of Police Department computer programs; working level knowledge of current Police Department computer-aided dispatch and records management systems.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Working level knowledge of other computer software programs used within the police department.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Working knowledge of Excel, Word, Adobe programs.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Accurately transcribe multi-voice interview recordings.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Communicate effectively verbally and in writing.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Organize and prioritize work.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain accurate records.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Operate a variety of office equipment.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Deal effectively with the public and outside agencies.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">QUALIFICATIONS:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Formal Education, Training and Occupational Certification:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">High school graduation.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Secretarial course. (6 months)</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Online electronic disclosure course.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Experience:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">2 years of related experience in a policing environment plus 1 year of experience with complex database management applications (working knowledge of PRIME file management), or an equivalent combination of education and experience.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">OTHER:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Required to obtain enhanced security and criminal record clearance.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Required to sign attestation of confidentiality.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">May be requested to substitute in a more senior position.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">This is a CUPE Local 50 Position.</span></p>\n<p><br></p>",
    "compensation": "$39.51/hr",
    "departmentId": "20021",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Disclosure Clerk / Administrative Assistant, Investigative Services Division",
    "departmentLabel": "ISD Admin (2600)",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://vicpd.bamboohr.com/careers/230",
    "employmentStatusLabel": "Active - CUPE Civilian"
  }
}