Events and Trade Show Contractor (part-time)

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  "source_hash": "e5058be4886f0bb69fb7c819c8745a6777baa7a985f4ae2c11b1a21e3da1a3e7",
  "last_changed_at": "2026-06-01T10:58:12.115Z",
  "active_status": "deleted"
}

{
  "language": "en",
  "location": {
    "raw": "Boston",
    "city": "Boston",
    "region": "MA",
    "country": "United States",
    "is_remote": false,
    "confidence": 0.75
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-05-30T07:36:35.255Z",
  "launch_scope": {
    "reason": "english_us_canada",
    "included": true,
    "language": "en",
    "location": {
      "raw": "Boston",
      "city": "Boston",
      "region": "MA",
      "country": "United States",
      "is_remote": false,
      "confidence": 0.75
    },
    "countries": [
      "United States"
    ]
  },
  "remote_policy": "hybrid",
  "salary_period": null,
  "workplace_type": "hybrid",
  "salary_currency": null
}

{}

{
  "lists": [
    {
      "text": "Responsibilities:",
      "content": "<div>\n\n<li>\n<p><strong>Own end-to-end logistics for 11 trade shows annually</strong>, including coordination with event organizers, booth vendors (Capitol Exhibits, Insight Exhibits), freight partners (TWI), and venue operators. Manage timelines, shipping, setup, teardown, and on-site staffing — ensuring every show runs on time and on budget from first contact to post-show reconciliation.</p>\n</li>\n<li>\n<p><strong>Plan and operationalize booth and activation experiences</strong> in collaboration with the CMO and internal teams. This includes integrating large-scale physical assets (full-size aircraft mockups, UAV models), coordinating VR and simulator activations, managing signage and branded materials, and ensuring the on-floor experience reflects Merlin's brand positioning at every show.</p>\n</li>\n<li>\n<p><strong>Coordinate attendee logistics</strong> for each show, including hotel bookings, travel coordination, badge registration, credential management, and on-site shuttle or vehicle logistics for ELT, sales, engineering, and flight operations staff.</p>\n</li>\n<li>\n<p><strong>Support executive and media engagement at shows</strong>, including scheduling meetings between Merlin leadership and key customers, partners, government stakeholders, and press. Maintain the daily show schedule as the source of truth and manage real-time adjustments on the ground.</p>\n</li>\n<li>\n<p><strong>Track leads, maintain budgets, and report on ROI</strong> for each show. Work closely with Finance to build accurate show budgets in advance, track actuals against plan, and produce a post-show summary for each event covering spend, leads captured, meetings held, and qualitative outcomes. Help build the business case for the 2027 show slate.</p>\n</li>\n\n</div>"
    },
    {
      "text": "Requirements: ",
      "content": "\n<li>\n<p>3+ years of experience in event coordination, trade show management, or conference logistics — ideally in aerospace, defense, deep tech, or a similarly complex industry</p>\n</li>\n<li>\n<p>Demonstrated ability to manage multiple vendors and workstreams simultaneously under tight deadlines, with strong organizational skills and meticulous attention to detail</p>\n</li>\n<li>\n<p>Experience with large-format booth logistics, including coordination with exhibit houses, freight and shipping partners, and convention center or event venue operations</p>\n</li>\n<li>\n<p>Strong written and verbal communication skills; comfortable interfacing directly with senior executives, external vendors, and event organizers with equal professionalism</p>\n</li>\n\n<div>&nbsp;</div>"
    },
    {
      "text": "Nice to Haves:",
      "content": "<div>\n\n<li>\n<p>Familiarity with the specific shows on Merlin's calendar — AFA Warfare Symposium, SOF Week, EAA AirVenture Oshkosh, AFA Air Space &amp; Cyber, Airlift/Tanker Association, Farnborough International Airshow — and the audiences, cultures, and logistics unique to each</p>\n</li>\n<li>\n<p>Experience supporting product launches or major brand activations at trade shows, not just standard booth presence</p>\n</li>\n<li>\n<p>Exposure to public company communications and IR considerations around event announcements and external-facing activations</p>\n</li>\n\n<div>&nbsp;</div>\n<div>This role is<strong> </strong>part-time (10–20 hrs/week, with peaks in late summer and fall).&nbsp;</div>\n</div>"
    }
  ],
  "country": "US",
  "createdAt": 1778879472659,
  "updatedAt": null,
  "categories": {
    "team": "Marketing",
    "location": "Boston",
    "commitment": "Contractor",
    "department": "Marketing",
    "allLocations": [
      "Boston"
    ]
  },
  "salaryRange": null,
  "workplaceType": "hybrid"
}