Home › Companies › D9144e7e 99f8 4221 8018 C879c0a769be 19000101 000001 › Governance Specialist
Governance Specialist
D9144e7e 99f8 4221 8018 C879c0a769be 19000101 000001 · Quincy, MA, US, Quincy, MA · On Site · Active · $98,990–$143,341 / year · ADP Workforce Now Recruiting
Job facts
| Field | Value |
|---|---|
| Company | D9144e7e 99f8 4221 8018 C879c0a769be 19000101 000001 |
| Title | Governance Specialist |
| Normalized title | - |
| Department / team | - |
| Location | Quincy, MA, United States |
| Work model | On Site |
| Employment type | Full Time |
| Salary | $98,990–$143,341 / year |
| Status | active |
| ATS provider | ADP Workforce Now Recruiting |
| Posted / first seen | 2026-04-23 / 2026-05-31 |
| Changed / last seen | 2026-06-17 / 2026-06-17 |
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Linked records
| Company | D9144e7e 99f8 4221 8018 C879c0a769be 19000101 000001 |
| Source | 1381cb94-5cf0-4ff7-ae23-588d51db421b |
| ATS provider | ADP Workforce Now Recruiting |
Description
W ho we are:
The Massachusetts Teachers Association (MTA) represents over 117,000 members and nearly 400 locals across the state and employs a full-time staff of over 170. Our members are public school teachers, faculty, professional staff, and education support professionals working at public schools, colleges, and universities. As a member-driven organization and the largest union in New England, our collective power makes MTA an influential voice for educators, students, and their communities. We are proud to be an advocate for social, racial, and economic justice and for a public education system that provides one of the cornerstones of a democratic society.
MAJOR RESPONSIBILITIES The Governance Specialist leads in the development, administration and coordination of Governance policies, projects and functions, with primary responsibility in the area of coordination/implementation of MTA nomination and election procedures and committee administration processes.
ESSENTIAL JOB FUNCTIONS Administers the MTA and National Education Association (NEA) nomination and election processes. Maintains the committee administration process. Provides leadership, advice and support to the Electoral Review Committee (ERC), the Credentials and Ballot Committee (C&B), and Bylaws and Rules Committee. Works as part of a team with Governance staff and assumes non-confidential duties typically performed by the Governance Assistant and Executive Assistant to the Executive Director-Treasurer (EDT), as needed. Provides non-confidential Governance support and cross coverage to ensure continuity of work. Provides administrative and other project support to the Director of Governance, as needed. Handles and maintains confidential information. Maintains responsibilities with a positive, cooperative attitude. Creates and updates standard operating procedures in areas of work, as needed. SPECIFIC RESPONSIBILITIES:
Administers the committee appointment and staff assignment process with the Director of Governance, publishes and updates committee directories. Edits and publishes the revised MTA Bylaws, Rules and Resolutions and other Governance documents, as assigned. Serves as staff assistant to the Electoral Review Committee, the Bylaws and Rules Committee and the Credentials and Ballot Committee (C&B). Assists with preparations for major meetings and conferences, as directed. Attends meetings of the delegates and leads administrative aspects of the delegate registration processes and electoral processes of the Credentials and Ballot Committee. Provides and performs the data entry of codes and roles in the membership database for committee and electoral projects and generates reports. Maintains records of operations in areas of responsibility. Attends meetings and conferences, as assigned. Prepares notes and meeting minutes. Maintains high level of familiarity with established and proposed programs and policies. Reports regularly to the Director on the status of activities and projects, and informs the Director of anticipated problem areas. Works cooperatively with elected leaders, Governance and other MTA staff, affiliates and the public. Coordinates work assignments with other support resources. Compiles research and disseminates reports, as directed. Prepares correspondence on own initiative. Provides input for the Governance budget in areas of responsibility. Handles assigned projects with a minimum of supervision. Performs other duties, as needed. Elections:
Conducts and oversees all MTA Elections (general and interim). Administers any direct vote of membership including but not limited to NEA delegate/director elections, as well as Annual Meeting retired, ethnic minority and student delegate elections. Tabulates all the incoming ballots and inputs results. Conducts Candidate Recommendation Committee (CRC) elections for Government Relations. Works with Communications and Printing and Mailing Divisions to oversee production of all election materials (ballots, resource materials). Maintains familiarity with election policies and alerts Director and chair of C&B to potential issues to assure compliance. Formulates and implements clear communications with candidates to address all pertinent information relating to campaigning and the elections. Coordinates and participates in the process of addressing campaign issues or complaints. Prepares and proofreads all ballots, nomination papers, nomination and election articles for MTA Today and all related mailings. Notifies candidates of eligibility of their nomination papers, working with membership staff on signature verification. Publishes special electoral mailings to ethnic minorities, retired and students. Disseminates contact listings for candidates according to election policies. Acts as candidate contact and provides important election information and policies. Works to arrange election logistics with election vendor at Annual Meeting. Disseminates and collects candidate campaign expense/revenue reports. Maintains and provides Annual Meeting and NEA/RA voting results and records. Performs other duties, as needed. Committees:
Committee staff assistant to; Electoral Review Committee (ERC) Credentials and Ballot Committee (C&B), and Bylaws & Rules Committee. Works with Director to coordinate bylaw changes to prepare for Annual Meeting. Amends and publishes bylaws and rules documents approved by Annual Meeting. Collects volunteer contact information for committee appointments and follow-up with new appointed members regarding Committee contact preferences. Maintain committee roles in IMS/NEA360 (or other database) – appointments and resignations. Communicates with affected members and assigned staff for each appointment and resignation. Works with Director and President to implement committee appointment process and term endings process and with the Director of Governance and Executive Director-Treasurer on committee staff assignments. Organizes All Chairs meeting with Director of Governance, as needed. Prepares ERC recommendations for the Board, for new local affiliate placement, NEA/RA delegate allocation, and for revisions to the MTA electoral region and district plan. Prepares ERC recommendation for redistricting to the Board every three years. Performs IMS/NEA360 role coding for the Board, Executive Committee and all committees. Maintains and updates the MTA electoral region and district plan. Performs other duties, as needed.
Annual Meeting:
Administers online delegate registration system with registration vendor and proprietary software. Leads all registration communications with local presidents. Leads and coordinates pre-registration activities and registration supplies with the Membership department in Finance and Accounting. Prepares MTA election tally sheets, voting receipts, candidate observer sheets, delegate registration tally sheets, and question ballots. Collects volunteer tellers’ contact information and prepare Annual Meeting tellers memo and instructions, when necessary. Prepares C&B Committee for seating delegates at the meeting. Works with electronic voting vendors to administer and hold elections. Resolves issues on-site at Annual Meeting in delegate registration and voting with C&B and Director. Participates in Annual Meeting staff planning sessions. Coordinates processing of delegate report forms with Finance & Accounting. Produces delegate report forms and mailing lists from IMS for candidates, as requested. Manages records for Annual Meeting. Manage changes to Annual Meeting delegate handbook annually and prepares timeline. Performs other duties, as needed. NEA-RA:
Registers all NEA-RA delegates: Statewide, Regional and local into IMS/NEA360 RA database. Works with NEA Membership to pull and submit reports to NEA of all Statewide, Regional and local delegates by specified NEA deadline. Coordinates and codes stipend payments with F&A, tracks delegate attendance and stipend payments with Director of Governance. Performs other duties, as needed. Data:
Assists Director in preparing final Governance and Administration Budget chart of accounts. Manages IMS/NEA360 delegate role designations and proofreading. Pull IMS reports, as needed. Amends IMS/NEA360 regarding affiliation/disaffiliation/mergers/new units of locals from actions taken by the Executive Committee. Performs VAN data entry, as needed. Performs other duties, as needed.
MINIMUM QUALIFICATIONS:
College degree strongly preferred. A minimum of five to seven years of recent administrative support experience reporting to an executive-level professional in a lead role. Strong MS office skills; must be able to create and maintain multiple Excel spreadsheets. Previous experience using databases for entering information and running reports. Excellent written and verbal communication skills. Strong analytical skills with the ability to interpret complex policies, bylaws, and procedural rules to manage operational processes, guide decision-making and ensure compliance. Ability to manage a diverse workload, handle multiple tasks simultaneously and be responsive to deadlines. Exceptional interpersonal skills, strong attention to detail, superior organization and record-keeping skills and a high-level of dependability. Willingness and ability to work outside of standard business hours, including some nights and weekends. Ability to work with a variety of managerial work styles and communicate with members and the public with confidence. A valid driver’s license is required for frequent travel to offsite meeting locations. Experience with administering elections is strongly preferred.
*MTA reserves the right to waive any qualifications at its discretion*
The MTA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all staff.
Full job record
| Job ID | 3dca42029a2194770e6a6ab7c40009dbc0310439 |
| Org ID | 7155fc15-a498-4237-bf54-89b43b91d12f |
| Source ID | 1381cb94-5cf0-4ff7-ae23-588d51db421b |
| Board ID | 1381cb94-5cf0-4ff7-ae23-588d51db421b |
| Provider | adp_workforcenow |
| Provider Job Key | 553546 |
| Title | Governance Specialist |
| Normalized Title | — |
| Status | active |
| Active | yes |
| Location Text | Quincy, MA, US, Quincy, MA |
| Department | — |
| Team | — |
| Employment Type | full_time |
| Workplace Type | on_site |
| Remote Policy | — |
| Country | United States |
| Region | MA |
| City | Quincy |
| Salary Raw | 98990.00 To 143341.00 (USD) Annually |
| Salary Min | 98,990 |
| Salary Max | 143,341 |
| Salary Currency | USD |
| Salary Period | year |
| Source URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=d9144e7e-99f8-4221-8018-c879c0a769be&ccId=19000101_000001&lang=en_US&type=JS&jobId=553546&jwId=9200941932603_1 |
| Apply URL | https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=d9144e7e-99f8-4221-8018-c879c0a769be&ccId=19000101_000001&lang=en_US&type=JS&jobId=553546&jwId=9200941932603_1 |
| First Seen At | 2026-05-31 18:18:58Z |
| Last Seen At | 2026-06-17 12:06:29Z |
| Last Checked At | 2026-06-17 12:06:29Z |
| Last Changed At | 2026-06-17 12:06:29Z |
| Inactive At | — |
| Source Posted At | 2026-04-23 16:07:00Z |
| Source Updated At | — |
| Raw Payload Uri | s3://job-postings-prod-raw-590183727216/raw/provider=adp_workforcenow/board=d9144e7e-99f8-4221-8018-c879c0a769be|19000101_000001/date=2026-06-17/2026-06-17T12-06-29-235Z-b22362e38ff76c3ac002818beb0f941134dcaa1908641a0a6fb6567e80de549d.json |
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"requisitionDescription": "<div><p style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; line-height: 1.25; margin-top: 0px; margin-bottom: 1rem; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;' data-pasted=\"true\"><strong style=\"box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000;\"><span style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; font-family: \"times new roman\", serif; font-size: 16px;'>W<span style=\"color: rgb(0, 0, 0);\">ho we are:</span></span></strong></p><p style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; margin-top: 0px; margin-bottom: 1rem; color: rgb(38, 35, 33); font-family: Circular, -apple-system, BlinkMacSystemFont, \"Segoe UI\", Roboto, Oxygen, Ubuntu, Cantarell, \"Fira Sans\", \"Droid Sans\", \"Helvetica Neue\", sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; white-space: normal; background-color: rgb(255, 255, 255); text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial;'><span style='box-sizing: border-box; outline: none; --tw-shadow: 0 0 #0000; --tw-ring-inset: ; --tw-ring-offset-width: 0px; --tw-ring-offset-color: #fff; --tw-ring-color: rgba(59,130,246,.5); --tw-ring-offset-shadow: 0 0 #0000; --tw-ring-shadow: 0 0 #0000; color: rgb(0, 0, 0); font-family: \"times new roman\", serif; font-size: 16px;'>The Massachusetts Teachers Association (MTA) represents over 117,000 members and nearly 400 locals across the state and employs a full-time staff of over 170. Our members are public school teachers, faculty, professional staff, and education support professionals working at public schools, colleges, and universities. As a member-driven organization and the largest union in New England, our collective power makes MTA an influential voice for educators, students, and their communities. We are proud to be an advocate for social, racial, and economic justice and for a public education system that provides one of the cornerstones of a democratic society. </span></p><h1 style=\"margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 15px; font-family: Calibri, sans-serif;\"><span style='font-family: \"times new roman\", serif; color: rgb(0, 0, 0); font-size: 16px;'>MAJOR RESPONSIBILITIES</span></h1><h1 style=\"margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 15px; font-family: Calibri, sans-serif; text-align: justify;\"><span style='font-size: 16px; font-family: \"times new roman\", serif; font-weight: normal; color: rgb(0, 0, 0);'>The Governance Specialist leads in the development, administration and coordination of Governance policies, projects and functions, with primary responsibility in the area of coordination/implementation of MTA nomination and election procedures and committee administration processes.</span></h1><p><span style=\"color: rgb(0, 0, 0);\"><br></span></p><h1 style=\"margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 15px; font-family: Calibri, sans-serif; text-align: justify;\" data-pasted=\"true\"><span style='font-family: \"times new roman\", serif; color: rgb(0, 0, 0); font-size: 16px;'>ESSENTIAL JOB FUNCTIONS</span></h1><div style='margin:0in;font-size:15px;font-family:\"Cambria\",serif;'><ul><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Administers the MTA and National Education Association (NEA) nomination and election processes.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains the committee administration process.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Provides leadership, advice and support to the Electoral Review Committee (ERC), the Credentials and Ballot Committee (C&B), and Bylaws and Rules Committee. </li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works as part of a team with Governance staff and assumes non-confidential duties typically performed by the Governance Assistant and Executive Assistant to the Executive Director-Treasurer (EDT), as needed.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Provides non-confidential Governance support and cross coverage to ensure continuity of work. </li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Provides administrative and other project support to the Director of Governance, as needed.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Handles and maintains confidential information. </li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains responsibilities with a positive, cooperative attitude. </li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Creates and updates standard operating procedures in areas of work, as needed.</li></ul></div><p style=\"margin-top: 0in; margin-right: 0in; margin-bottom: 10pt; line-height: normal; font-size: 15px; font-family: Calibri, sans-serif; color: black; border-width: medium; border-style: none; border-color: currentcolor; border-image: initial; text-align: left;\" data-pasted=\"true\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>SPECIFIC RESPONSIBILITIES: </strong></span></p><ul><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Administers the committee appointment and staff assignment process with the Director of Governance, publishes and updates committee directories.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Edits and publishes the revised MTA Bylaws, Rules and Resolutions and other Governance documents, as assigned.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Serves as staff assistant to the Electoral Review Committee, the Bylaws and Rules Committee and the Credentials and Ballot Committee (C&B).</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Assists with preparations for major meetings and conferences, as directed.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Attends meetings of the delegates and leads administrative aspects of the delegate registration processes and electoral processes of the Credentials and Ballot Committee.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Provides and performs the data entry of codes and roles in the membership database for committee and electoral projects and generates reports.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains records of operations in areas of responsibility.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Attends meetings and conferences, as assigned. Prepares notes and meeting minutes.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains high level of familiarity with established and proposed programs and policies.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Reports regularly to the Director on the status of activities and projects, and informs the Director of anticipated problem areas.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works cooperatively with elected leaders, Governance and other MTA staff, affiliates and the public.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Coordinates work assignments with other support resources.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Compiles research and disseminates reports, as directed.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Prepares correspondence on own initiative.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Provides input for the Governance budget in areas of responsibility.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Handles assigned projects with a minimum of supervision.</li><li style='margin-top: 0in; margin-right: 0in; margin-bottom: 0in; font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Performs other duties, as needed. </li></ul><p style=\"margin: 0in 0in 0in 20px; font-size: 15px; font-family: initial;\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>Elections:</strong></span></p><div style='margin:0in;font-size:15px;font-family:\"Cambria\",serif;'><div style='margin:0in;font-size:15px;font-family:\"Cambria\",serif;' data-pasted=\"true\"><ul><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Conducts and oversees all MTA Elections (general and interim).</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Administers any direct vote of membership including but not limited to NEA delegate/director elections, as well as Annual Meeting retired, ethnic minority and student delegate elections. Tabulates all the incoming ballots and inputs results.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Conducts Candidate Recommendation Committee (CRC) elections for Government Relations.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works with Communications and Printing and Mailing Divisions to oversee production of all election materials (ballots, resource materials).</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains familiarity with election policies and alerts Director and chair of C&B to potential issues to assure compliance. Formulates and implements clear communications with candidates to address all pertinent information relating to campaigning and the elections.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Coordinates and participates in the process of addressing campaign issues or complaints.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Prepares and proofreads all ballots, nomination papers, nomination and election articles for <em>MTA Today</em> and all related mailings.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Notifies candidates of eligibility of their nomination papers, working with membership staff on signature verification.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Publishes special electoral mailings to ethnic minorities, retired and students.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Disseminates contact listings for candidates according to election policies.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Acts as candidate contact and provides important election information and policies.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works to arrange election logistics with election vendor at Annual Meeting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Disseminates and collects candidate campaign expense/revenue reports.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains and provides Annual Meeting and NEA/RA voting results and records.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Performs other duties, as needed.</li></ul></div><p style=\"margin-left: 23px;\" data-pasted=\"true\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>Committees:</strong></span></p><ul style=\"margin-left: 8px ;\"><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Committee staff assistant to; Electoral Review Committee (ERC) Credentials and Ballot Committee (C&B), and Bylaws & Rules Committee.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works with Director to coordinate bylaw changes to prepare for Annual Meeting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Amends and publishes bylaws and rules documents approved by Annual Meeting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Collects volunteer contact information for committee appointments and follow-up with new appointed members regarding Committee contact preferences.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintain committee roles in IMS/NEA360 (or other database) – appointments and resignations.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Communicates with affected members and assigned staff for each appointment and resignation.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works with Director and President to implement committee appointment process and term endings process and with the Director of Governance and Executive Director-Treasurer on committee staff assignments.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Organizes All Chairs meeting with Director of Governance, as needed.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Prepares ERC recommendations for the Board, for new local affiliate placement, NEA/RA delegate allocation, and for revisions to the MTA electoral region and district plan.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Prepares ERC recommendation for redistricting to the Board every three years.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Performs IMS/NEA360 role coding for the Board, Executive Committee and all committees.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Maintains and updates the MTA electoral region and district plan.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0); line-height: 1;'>Performs other duties, as needed.</li></ul><p style=\"margin: 0in 0in 0in 182.6pt; text-align: justify; text-indent: -13.45pt; font-size: 15px; font-family: Cambria, serif; line-height: 1;\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><br></span></p></div><p data-pasted=\"true\" style=\"margin-left: 20px; line-height: 1;\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>Annual Meeting:</strong></span></p><ul><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Administers online delegate registration system with registration vendor and proprietary software.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Leads all registration communications with local presidents.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Leads and coordinates pre-registration activities and registration supplies with the Membership department in Finance and Accounting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Prepares MTA election tally sheets, voting receipts, candidate observer sheets, delegate registration tally sheets, and question ballots.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Collects volunteer tellers’ contact information and prepare Annual Meeting tellers memo and instructions, when necessary.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Prepares C&B Committee for seating delegates at the meeting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works with electronic voting vendors to administer and hold elections.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Resolves issues on-site at Annual Meeting in delegate registration and voting with C&B and Director.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Participates in Annual Meeting staff planning sessions.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Coordinates processing of delegate report forms with Finance & Accounting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Produces delegate report forms and mailing lists from IMS for candidates, as requested.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Manages records for Annual Meeting.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Manage changes to Annual Meeting delegate handbook annually and prepares timeline.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Performs other duties, as needed.</li></ul><p style=\"margin-left: 23px;\" data-pasted=\"true\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>NEA-RA:</strong></span></p><ul style=\"margin-left: 8px ;\"><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Registers all NEA-RA delegates: Statewide, Regional and local into IMS/NEA360 RA database.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Works with NEA Membership to pull and submit reports to NEA of all Statewide, Regional and local delegates by specified NEA deadline.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Coordinates and codes stipend payments with F&A, tracks delegate attendance and stipend payments with Director of Governance.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Performs other duties, as needed.</li></ul><p style=\"margin-left: 20px;\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong> </strong></span><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>Data:</strong></span></p><ul><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Assists Director in preparing final Governance and Administration Budget chart of accounts.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Manages IMS/NEA360 delegate role designations and proofreading. Pull IMS reports, as needed.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Amends IMS/NEA360 regarding affiliation/disaffiliation/mergers/new units of locals from actions taken by the Executive Committee.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Performs VAN data entry, as needed.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0); line-height: 1;'>Performs other duties, as needed.</li></ul><p style=\"margin-left: 3px; text-align: left; line-height: 1;\"><br></p><p style=\"margin-left: 3px; text-align: left; line-height: 1;\"><span style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'><strong>MINIMUM QUALIFICATIONS:</strong></span></p><ul style=\"margin-left: 8px ;\"><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>College degree strongly preferred.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>A minimum of five to seven years of recent administrative support experience reporting to an executive-level professional in a lead role. </li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Strong MS office skills; must be able to create and maintain multiple Excel spreadsheets.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Previous experience using databases for entering information and running reports.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Excellent written and verbal communication skills. Strong analytical skills with the ability to interpret complex policies, bylaws, and procedural rules to manage operational processes, guide decision-making and ensure compliance.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Ability to manage a diverse workload, handle multiple tasks simultaneously and be responsive to deadlines. </li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Exceptional interpersonal skills, strong attention to detail, superior organization and record-keeping skills and a high-level of dependability. </li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Willingness and ability to work outside of standard business hours, including some nights and weekends.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Ability to work with a variety of managerial work styles and communicate with members and the public with confidence.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>A valid driver’s license is required for frequent travel to offsite meeting locations.</li><li style='font-size: 16px; font-family: \"times new roman\", serif; color: rgb(0, 0, 0);'>Experience with administering elections is strongly preferred.</li></ul><p><br></p><p><br></p><p style='margin:0in;font-size:15px;font-family:\"Cambria\",serif;margin-top:.05pt;margin-right:0in;margin-bottom:.0001pt;margin-left:2.5in;text-align:center;'><span style='font-size: 16px; font-family: \"times new roman\", serif;'><em><span style=\"color:black;background:white;\">*MTA reserves the right to waive any qualifications at its discretion*</span></em></span></p><p style='margin:0in;font-size:15px;font-family:\"Cambria\",serif;margin-top:.05pt;margin-right:0in;margin-bottom:.0001pt;margin-left:2.5in;text-align:center;'><span style='font-size: 16px; font-family: \"times new roman\", serif;'><br></span></p><p style='margin:0in;font-size:15px;font-family:\"Cambria\",serif;margin-top:.05pt;margin-right:0in;margin-bottom:.0001pt;margin-left:2.5in;text-align:center;'><span style='font-size: 16px; font-family: \"times new roman\", serif;'><em><span style=\"color:black;background:white;\">The MTA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all staff.</span></em></span></p></div>\n",
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