Bookkeeping Administrative Associate

Position Summary SCS Financial is seeking a detail-oriented and highly professional Bookkeeping Administrative Associate for the Bill Pay team to support the complex financial needs of our ultra-high-net-worth clients and their families. The ideal candidate brings a high level of discretion, integrity, and a commitment to delivering exceptional service in a fast-paced, confidential environment. This role is based in Portsmouth, NH. Primary Responsibilities The essential duties of the Bookkeeping Administrative Associate will include, and are not limited to: Receipt of client post office box mail from courier service and monitoring bookkeeping email inbox for electronic invoices and notices. Opening, sorting, scanning bills (as needed), and uploading to Hubdoc for approval to pay. Forwarding non-bill pay related mail on to other departments (including tax, insurance and other documents). Point of contact for all post office client mail related matters. Responsible for the overall maintenance of electronic filing of bill pay records (copying, scanning, saving and shredding paper). Responsible for bill pay client check deposits to various banks utilizing FedEx and Salesforce Assembly and processing of bookkeeping department outgoing FedEx packages to clients/vendors Assisting bookkeepers in obtaining all necessary approvals prior to payment. Assisting bookkeepers with various vendor related issues – including but not limited to changing billing addresses, setting up or updating auto-pay accounts, setting up or terminating utility accounts, and researching vendor billing issues. Assisting bookkeepers with bank, investment and credit card account reconciliations on a monthly basis utilizing QuickBooks. Assisting bookkeepers with other miscellaneous tasks and projects, as necessary. Facilitating and implementing technology and process improvement for all aspects of the job (including but not limited to record collection and retention, bill payment, reconciliations). Occasional back-up support for reception, as needed. Qualifications Strong working knowledge of QuickBooks and proficiency with Microsoft Office products. Experience with Salesforce and Hubdoc a plus Ability to prioritize work effectively, with a high level of accuracy and keen attention to detail. Strong organizational and communication skills, both oral and written. Candidates must display professionalism and exercise the utmost discretion. Ability and desire to continue to learn and develop Ability to spot inefficiencies (internal or external) and work with the team on process improvements College degree preferred with at least 2 years prior experience working with QuickBooks and providing administrative support. Experience working within Finance business area preferred. Desire to develop towards future Bookkeeper position or learning additional Bookkeeper tasks to assist the team Ability to push/pull/lift bulk mail (approximately ≤25 pounds). This position is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $50,000–$60,000 base salary compensation range. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k). Please note that the job title is subject to change based on the selected candidate’s experience and education. SCS is a fiduciary wealth and investment management firm serving some of the world’s most ambitious wealth creators — ultra‑high‑net‑worth individuals, families, and institutions. SCS exists to transform wealth into possibility, helping its clients protect and amplify their capital, align it with their purpose, and build multi‑generational legacies. SCS delivers an integrated family office and investment platform that brings together sophisticated multi‑asset class portfolio management, access to private investments, holistic wealth and estate planning, next‑generation education, and purpose‑driven advisory. SCS’s team is supported by a modern, scalable technology infrastructure that enhances SCS’s ability to deliver a seamless, proactive, white‑glove client experience. SCS is part of Focus Financial Partners, a leading financial services firm comprised of wealth management, family office, and business management services. Focus is an equal opportunity employer and bases its employment decisions on the employee or candidate’s skillset, and without regard to an employee or candidate’s race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by local, state and/or federal law. Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected] . For California Applicants: Information on your California privacy rights can be found here For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component. For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100. For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability. For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901. For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.

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  "title": "Bookkeeping Administrative Associate",
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