OFFICE ADMINISTRATOR

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    "description": "<p><span style=\"font-size:12pt;\"><span><strong><span style=\"font-size:11pt;\"><span>Summary: </span></span></strong><span style=\"font-size:11pt;\"><span> Position provides administrative support to the Service Center/or Department in the areas of billing, collections, customer service, purchasing, report generation and analysis, inventory control, payroll, shipping and receiving. Depending on the department or Service location, administrative duties may vary.</span></span></span></span></p>\r\n\r\n<p><span style=\"font-size:12pt;\"><span><strong><span style=\"font-size:11pt;\"><span>Essential Functions: </span></span></strong><span style=\"font-size:11pt;\"><span>Tasks that must be performed by the person in this job.<strong> </strong>Reasonable accommodation(s) may be requested to enable individuals to perform the essential functions.</span></span></span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Ability to continually be organized, multitask, work under pressure / deadlines, in a positive and professional manner. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:48px;\">&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Back up time entry including prevailing wage rates and intent and affidavits</span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Greet and provide service to customers by phone; answer, route, and manage incoming phone calls/questions in a professional and courteous manner. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Provide administrative support including preparing and sending documents, this could include reports, data entry, presentations and other admin tasks. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p style=\"margin-left:48px;\">&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Perform accurate and fast data entry to record payroll hours / billable hours, product &amp; service orders, sales, work orders, purchases, subcontractor / vendor / customer invoices. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Manage and balance petty cash and billable vs. payroll hours (work in progress reports). </span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Generate, print, analyze, and resolve issues from reports about sales, purchases, expenses, customer accounts, invoiced but not billed, inventory, etc. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Manage and order parts, office supplies, restock other office and inventory items. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Review and manage subcontracts and customer purchase orders in order to set up new jobs.</span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Other duties as assigned. </span></span></span></span></li>\r\n</ul>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-size:12pt;\"><span><strong><span style=\"font-size:11pt;\"><span>Other Functions: </span></span></strong><span style=\"font-size:11pt;\"><span>Tasks that may or may not be performed by the person in this job.<strong> </strong></span></span></span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Receive incoming / prepare outgoing shipments; route to appropriate department / ship via appropriate carrier.</span></span></span></span></p>\r\n\r\n<p><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Filing or other duties may be assigned.</span></span></span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<p><span style=\"font-size:12pt;\"><span><strong><span style=\"font-size:11pt;\"><span>Education and/or Experience: </span></span></strong></span></span></p>\r\n\r\n<p>&nbsp;</p>\r\n\r\n<ul>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>High School diploma or general education degree (GED); or 1-year related experience and/or training; or equivalent combination of education and experience; previous experience in dispatching, office management, bookkeeping, collections, or billing is preferred.</span></span></span></span></li>\r\n\t<li><span style=\"font-size:12pt;\"><span><span style=\"font-size:11pt;\"><span>Ideal candidates will have experience with NetSuite &amp; Ultipro software.</span></span></span></span></li>\r\n</ul>\r\n",
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