Purchasing Executive

{
  "content_hash": "2f743a792a6ee30ff295313bcb1fe975ae95d5c8e9a0cef90543875f01093c6e",
  "source_hash": "bf4525dd379ac22d20f8f37b892dccc3c19a0fcb23d13daf2ccb943d686f6aac",
  "last_changed_at": "2026-05-30T05:48:36.394Z",
  "active_status": "active"
}

{
  "language": "en",
  "location": {
    "raw": "Mriehel, CBD3030, Malta",
    "city": "Mriehel",
    "region": null,
    "country": null,
    "is_remote": false,
    "confidence": 0.8
  },
  "salary_max": null,
  "salary_min": null,
  "inferred_at": "2026-06-06T08:46:04.570Z",
  "launch_scope": {
    "reason": "bamboohr_production_catalog",
    "included": true,
    "location": {
      "raw": "Mriehel, CBD3030, Malta",
      "city": "Mriehel",
      "region": null,
      "country": null,
      "is_remote": false,
      "confidence": 0.8
    },
    "countries": []
  },
  "remote_policy": null,
  "salary_period": null,
  "workplace_type": null,
  "salary_currency": null
}

{}

{
  "list_job": {
    "id": "275",
    "isRemote": null,
    "location": {
      "city": "Mriehel",
      "state": null
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "19321",
    "locationType": "0",
    "jobOpeningName": "Purchasing Executive",
    "departmentLabel": "Supply Chain",
    "employmentStatusLabel": "Full-Time"
  },
  "detail_errors": [],
  "detail_job_opening": {
    "location": {
      "city": "Mriehel",
      "state": null,
      "postalCode": "CBD3030",
      "addressCountry": "Malta"
    },
    "datePosted": "2026-04-07",
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "countryId": null
    },
    "description": "<p>The <span style=\"font-weight: bold\">Purchasing Executive </span>plays a key operational role in supporting the organisation’s procurement function. Reporting to the Purchasing Assistant Manager, the role is responsible for executing day-to-day purchasing tasks, maintaining accurate procurement records, liaising with suppliers, and supporting internal departments with timely and cost-effective procurement solutions. The role requires attention to detail, strong administrative ability, and effective coordination to ensure procurement runs smoothly and in line with internal procedures.</p>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Key Responsibilities</span></p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Procurement Operations</span></p>\n<ul>\n<li>Prepare and issue Request for Quotations (RFQs) in line with internal guidelines.</li>\n<li>Place Purchase Orders (POs) based on approved requests or replenishment needs.</li>\n<li>Follow up on supplier confirmations, lead times, and delivery updates.</li>\n<li>Liaise with suppliers on pricing, availability, and order fulfilment status.</li>\n<li>Monitor open orders and maintain accurate records in procurement systems.</li>\n<li>Track and file all procurement documentation including RFQs, POs, supplier invoices, and confirmations.</li>\n<li>Collaborate with the logistics and warehouse teams to coordinate deliveries.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Supplier Coordination &amp; Communication</span></p>\n<ul>\n<li>Maintain professional and timely communication with local and international suppliers.</li>\n<li>Escalate supply or quality issues to the Purchasing Assistant Manager for resolution.</li>\n<li>Support in updating supplier contact lists and performance tracking data.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Data Entry &amp; Record Management</span></p>\n<ul>\n<li>Enter and maintain accurate procurement data in the ERP system.</li>\n<li>Ensure documentation and digital filing are kept up to date for audit and reporting purposes.</li>\n<li>Support the Purchasing Assistant Manager in the preparation of procurement reports or summaries.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Internal Support &amp; Collaboration</span></p>\n<ul>\n<li>Respond to procurement-related queries from internal stakeholders.</li>\n<li>Assist departments with product availability checks or information on supplier lead times.</li>\n<li>Participate in internal meetings to align procurement with department plans.</li>\n</ul>\n<p> </p>\n<p><span style=\"font-size: 12pt; font-weight: bold\">Compliance &amp; Process Adherence</span></p>\n<ul>\n<li>Follow established procurement policies, procedures, and approval workflows.</li>\n<li>Ensure that all procurement activity is in line with company standards and audit requirements.</li>\n<li>Identify and report any discrepancies or non-conformities in the procurement process.</li>\n</ul>\n<p> </p>\n<p><br><span style=\"font-weight: bold\"><em>The list of ‘Responsibilities’ appearing in this job description is neither necessarily exhaustive nor is any part of this job description permanent.</em></span></p>\n<p> </p>\n<p><span style=\"font-weight: bold\">Required Qualifications &amp; Experience</span></p>\n<ul>\n<li>Minimum of 2 years’ experience in a purchasing, procurement, or administrative role.</li>\n<li>MQF Level 4 qualification in Business Administration, Procurement, or a related field.</li>\n<li>Familiarity with purchasing processes, documentation, and supplier coordination.</li>\n<li>Experience using procurement or ERP software systems is considered an asset.</li>\n<li>Proficient in Microsoft Excel, Word, and Outlook.</li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-weight: bold\">Required Skills &amp; Attributes</span></p>\n<p><br><span style=\"color: rgb(224, 62, 45)\">Organisation &amp; Accuracy</span></p>\n<ul>\n<li>Strong attention to detail and commitment to accurate data entry and documentation.</li>\n<li>Ability to follow structured processes and meet deadlines.</li>\n</ul>\n<p> </p>\n<p><span style=\"color: rgb(224, 62, 45)\">Communication &amp; Coordination</span></p>\n<ul>\n<li>Clear and professional communicator, both verbally and in writing.</li>\n<li>Ability to work collaboratively with colleagues, suppliers, and internal stakeholders.</li>\n</ul>\n<p> </p>\n<p><span style=\"color: rgb(224, 62, 45)\">Time Management</span></p>\n<ul>\n<li>Skilled in multitasking and prioritising daily tasks in a dynamic work environment.</li>\n<li>Able to maintain workflow consistency under time pressure.</li>\n</ul>\n<p> </p>\n<p><span style=\"color: rgb(224, 62, 45)\">Problem-Solving</span></p>\n<ul>\n<li>Proactive in identifying issues and proposing basic resolutions.</li>\n<li>Willingness to seek guidance where needed and contribute to improvements.</li>\n</ul>\n<p> </p>\n<p><span style=\"color: rgb(224, 62, 45)\">Technical Proficiency</span></p>\n<ul>\n<li>Comfortable with Microsoft Office tools and basic data systems.</li>\n<li>Able to quickly learn and navigate purchasing platforms or ERP systems.</li>\n</ul>\n<p> </p>\n<p><span style=\"color: rgb(0, 0, 0); font-weight: bold\">Company Culture Fit</span></p>\n<p> </p>\n<ul>\n<li>Upholds the company’s values, procurement standards, and internal policies.</li>\n<li>Professional, respectful, and team-oriented in all interactions.</li>\n<li>Demonstrates reliability, integrity, and accountability in daily work.</li>\n</ul>",
    "compensation": null,
    "departmentId": "19321",
    "locationType": "0",
    "seekPromoted": false,
    "jobCategoryId": null,
    "jobOpeningName": "Purchasing Executive",
    "departmentLabel": "Supply Chain",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://albertamt.bamboohr.com/careers/275",
    "employmentStatusLabel": "Full-Time"
  }
}