ADMINISTRATIVE ASSISTANT

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    "requisitionDescription": "<div><div><div><div><div><div><div><div><div><div><link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.36.21/styles/froala_editor.pkgd.min.css\" rel=\"stylesheet\" type=\"text/css\">&nbsp;<link href=\"https://static.workforcenow.adp.com/mas/mdf-components/22.36.21/styles/froala_style.min.css\" rel=\"stylesheet\" type=\"text/css\"><div class=\"fr-view\"><div><div><p id=\"isPasted\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>JOB TITLE:</strong><strong>&nbsp;&nbsp;</strong>ADMINISTRATIVE ASSISTANT<strong>&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</strong></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>REPORTS TO</strong><strong>:</strong><strong>&nbsp;</strong>Executives</span></p><p><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>ADMINISTRATIVE ASSISTANT SUMMARY:&nbsp;</strong></span></p><p id=\"isPasted\" style=\"margin: 0in 0in 8pt; font-size: 15px; font-family: Calibri, sans-serif; background: white;\"><span style=\"font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41);\">Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Assisting with responsibilities to enable the <span style=\"font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41);\" id=\"isPasted\"><span style=\"font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41);\">Executive</span></span> to concentrate on strategic priorities. May also train and supervise lower-level clerical staff.&nbsp;</span></p><p><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>ADMINISTRATIVE ASSISTANT DUTIES AND RESPONSIBILITIES:</strong></span></p><ul><li id=\"isPasted\" style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Manage and maintain executives&#39; schedules</li><li id=\"isPasted\" style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Make travel arrangements for executives.</li><li id=\"isPasted\" style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Maintain cleanliness and organization.</li><li id=\"isPasted\" style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Handle personal errands that allow the executives to focus on professional commitments.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Answer phone calls and direct calls to appropriate parties or take messages.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Prepare responses to correspondence containing routine inquiries.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Open, sort, and distribute incoming correspondence, including faxes and email.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Greet visitors and determine whether they should be given access to specific individuals.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Oversee daily routines for children, such as school preparations, meal coordination, and activity schedules to ensure the executives&#39; uninterrupted productivity.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">File and retrieve corporate documents, records, and reports.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Provide clerical support to other departments.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Attend meetings to record minutes.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Process payroll information and HR support</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Interpret administrative and operating policies and procedures for employees.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Set up and oversee administrative policies and procedures for offices or organizations.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Compile, transcribe, and distribute minutes of meetings.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Become familiar with all the departments we oversee, including the sales team, purchasing team, warehouse department, IT department, and others as needed.&nbsp;</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Spend time in each department to gain firsthand knowledge of Auto Fit&#39;s processes.</li><li style=\"margin: 0in 0in 8pt; font-size: 18px; font-family: arial, sans-serif; color: rgb(33, 37, 41); background: white; line-height: 1;\">Complete training in each department, adapt to different approaches, and exhibit both a strong understanding and the capability to perform effectively in each area.&nbsp;</li></ul><p style=\"line-height: 1;\"><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>&nbsp;</strong></span></p><p><span style=\"font-family: arial, sans-serif; font-size: 18px;\"><strong>ADMINISTRATIVE ASSISTANT QUALIFICATIONS:&nbsp;</strong></span></p><ul><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Two-year related experience, or equivalent combination of education and experience.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">High School Diploma/GED equivalent required or higher education(preferred).</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Bilingual, in English, and Spanish.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">10-key by touch.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Demonstrated ability to calculate figures and amounts.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Proficient in QuickBooks, and Microsoft Office.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">ADP Workforce Now</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Acute attention to detail.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Strong organizational skills.&nbsp;</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Commitment to excellence and high standards.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Excellent written and verbal communication skills.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Ability to understand and follow written and verbal instructions.</li><li style=\"font-family: arial, sans-serif; font-size: 18px;\">Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.</li></ul><p style=\"line-height:12.05pt;background:white;\"><span style=\"font-size: 18px; color: rgb(65, 65, 65); font-family: arial, sans-serif;\"><strong>ADMINISTRATIVE ASSISTANT&nbsp;JOB TYPE:</strong></span></p><ul style=\"margin-top:0in;\" type=\"disc\"><li style=\"color: rgb(65, 65, 65); line-height: 12.05pt; background: white; font-family: arial, sans-serif; font-size: 18px;\">Full-time</li></ul><p style=\"line-height:12.05pt;background:white;\"><span style=\"font-size: 18px; color: rgb(65, 65, 65); font-family: arial, sans-serif;\"><strong>ADMINISTRATIVE ASSISTANT&nbsp;SCHEDULE:</strong></span></p><ul style=\"margin-top:0in;\" type=\"disc\"><li style=\"color: rgb(65, 65, 65); background: white; font-family: arial, sans-serif; font-size: 18px;\">Store Hours: Monday-Friday 8 AM-6 PM, Saturday 8 AM-3 PM</li><li style=\"color: rgb(65, 65, 65); background: white; font-family: arial, sans-serif; font-size: 18px;\">Require working some Saturdays.</li></ul><p style=\"line-height:12.05pt;background:white;\"><span style=\"font-size: 18px; color: rgb(65, 65, 65); font-family: arial, sans-serif;\"><strong>ADMINISTRATIVE ASSISTANT &nbsp;PAY:</strong></span></p><ul style=\"margin-top:0in;\" type=\"disc\"><li style=\"color: rgb(65, 65, 65); line-height: 12.05pt; background: white; font-family: arial, sans-serif; font-size: 18px;\">Hourly wage and commission</li></ul><p style=\"line-height:12.05pt;background:white;\"><span style=\"font-size: 18px; color: rgb(65, 65, 65); 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