TMD - Staff Services Officer II

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057102 APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en ) Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. NOTES TO THE APPLICANT: TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to: Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%) Optional Vision, Dental, Life, and Disability insurance at competitive rates Generous paid vacation, sick leave, and State and Federal holidays Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually Additional voluntary retirement savings programs (Texa%24aver 401(k) and 457 programs) Flexible spending account options for medical and childcare expenses Potential for modified work schedules including flex, compressed, or telework (position dependent) Free access to Camp Mabry Museum and historical structures Robust free training access through Texas Military Department’s Web-Based Learning Program Expansive Employee Assistance Program and complimentary counseling services Employee Wellness and Physical Fitness Programs Military membership is not required for this position. ABOUT US: Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state%27s senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG) , the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG) . Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century. Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad. BRIEF POSITION SUMMARY Perform moderately complex (journey-level) staff services work across multiple staff and business services functions to include human resources, purchasing, travel, and records management. Reports to the Deputy Director. Works under general supervision, with limited latitude for the use of initiative and independent judgment. WORK HOURS: 40 hours a week with some holidays and weekends ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES Perform work across multiple staff and business services functions, such as human resources, accounting, budgeting, purchasing, payroll, travel, records management, and property management. Perform occasional outreach and correspondence with local city, county, and state entities regarding program activities. Provide technical assistance to program leadership, section managers, and staff related to various staff services functions. Prepare, edit, and distribute correspondence, reports, forms, and documents. Respond to inquiries and interpret rules, regulations, policies, and procedures. Develop and maintain record and filing systems, which include performing records retention work and coordinating with staff on the disposal of records according to the agency retention schedule. Perform facilities management functions such as submitting work order requests and monitoring the entry and security systems. Coordinate and schedule travel for agency employees and serve as travel coordinator. Analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. Assist in the development of program guidelines, procedures, and policies, and monitor compliance with policies and procedures. Coordinate, participate, and assist with developing job postings and screening applicants. Prepare and distribute requests for payroll changes, promotions, demotions, merit increases, disciplinary actions, transfers, and terminations and send to Human Resources for processing. Prepare and track procurement requests in accordance with all state and agency requirements; maintains inventory of procured items. Monitor completion of performance evaluations and consolidate completion reports to Human Resources. Attend relevant training to maintain the essential functions of the position. May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends. Perform related work as assigned. Attend work regularly and observe approved work hours in accordance with agency state employee policies and procedures handbook. APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00057102 APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en ) Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information. NOTES TO THE APPLICANT: TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to: Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%) Optional Vision, Dental, Life, and Disability insurance at competitive rates Generous paid vacation, sick leave, and State and Federal holidays Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually Additional voluntary retirement savings programs (Texa%24aver 401(k) and 457 programs) Flexible spending account options for medical and childcare expenses Potential for modified work schedules including flex, compressed, or telework (position dependent) Free access to Camp Mabry Museum and historical structures Robust free training access through Texas Military Department’s Web-Based Learning Program Expansive Employee Assistance Program and complimentary counseling services Employee Wellness and Physical Fitness Programs Military membership is not required for this position. ABOUT US: Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state%27s senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG) , the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG) . Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century. Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad. BRIEF POSITION SUMMARY Perform moderately complex (journey-level) staff services work across multiple staff and business services functions to include human resources, purchasing, travel, and records management. Reports to the Deputy Director. Works under general supervision, with limited latitude for the use of initiative and independent judgment. WORK HOURS: 40 hours a week with some holidays and weekends ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES Perform work across multiple staff and business services functions, such as human resources, accounting, budgeting, purchasing, payroll, travel, records management, and property management. Perform occasional outreach and correspondence with local city, county, and state entities regarding program activities. Provide technical assistance to program leadership, section managers, and staff related to various staff services functions. Prepare, edit, and distribute correspondence, reports, forms, and documents. Respond to inquiries and interpret rules, regulations, policies, and procedures. Develop and maintain record and filing systems, which include performing records retention work and coordinating with staff on the disposal of records according to the agency retention schedule. Perform facilities management functions such as submitting work order requests and monitoring the entry and security systems. Coordinate and schedule travel for agency employees and serve as travel coordinator. Analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations. Assist in the development of program guidelines, procedures, and policies, and monitor compliance with policies and procedures. Coordinate, participate, and assist with developing job postings and screening applicants. Prepare and distribute requests for payroll changes, promotions, demotions, merit increases, disciplinary actions, transfers, and terminations and send to Human Resources for processing. Prepare and track procurement requests in accordance with all state and agency requirements; maintains inventory of procured items. Monitor completion of performance evaluations and consolidate completion reports to Human Resources. Attend relevant training to maintain the essential functions of the position. May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends. Perform related work as assigned. Attend work regularly and observe approved work hours in accordance with agency state employee policies and procedures handbook. MINIMIUM QUALIFICATIONS EDUCATION: Graduation from an accredited four-year college or university is required (substitution allowed). PREFERRED EDUCATION: Graduation from an accredited four-year college or university with major coursework in human resources, business administration or a related field is preferred. EXPERIENCE: Two (2) years of experience working in human resources or business administration is required. Experience with, and skilled in, the use of Microsoft Office, to include Word, Outlook and Excel is required. SUBSTITUTION: One (1) year of supervisory or department lead experience may substitute for one (1) year of experience in human resources or business administration. Additional years of work experience in office management, business administration, staff support, and fiscal management activities may substitute for required education on a year per year basis up to four (4) years. PREFERRED EXPERIENCE: Experience working in Oracle software systems is preferred. REGISTRATION, CERTIFICATION OR LICENSURE: First Aid and CPR certifications, or the ability to obtain such certifications within six months of hire, are required and must be maintained throughout employment. Valid driver%27s license is required. *If not currently a Texas resident, must obtain a Texas Driver%27s License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business. OTHER REQUIREMENTS: Background Investigation . Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations. Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee%27s Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded. Sponsorship . Candidates must be eligible to work in the United States without requiring sponsorship. Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx . KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: agency programs, policies, and procedures; methods, principles, and practices of the agency; and office management, business administration, and human resources practices. Skill in: communicating clearly and effectively; interpersonal communication; coordinating agency activities; writing and editing technical reports; critical thinking; and operating computers using Microsoft applications and other applicable software. Ability to: demonstrate effective organization skills; establish and maintain positive working relationships with staff and Cadets; work a flexible schedule; attend and participate in mandatory training in local and out of town locations; study and evaluate programs and propose recommendations; and work in a military environment. PHYSICAL/WORKING CONDITIONS Work involves standing, walking, occasional stooping and/or kneeling. Occasionally lifts, carries, moves, and sets up equipment and materials that weigh up to 25 pounds. May require approximately 10% local travel. MILITARY EMPLOYMENT PREFERENCE If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted. Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo Veteran – DD Form 214 (or Equivalent) Disabled Veteran - VA Civil Service Preference Letter Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service) Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300 Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300 VETERANS: Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply: United States Army: 42A Human Resources Specialist United States Navy: LS Logistics Specialist United States Coast Guard: PERS Personnel Administration (Warrant) United States Marine Corps: 0111 Administrative Specialist United States Air Force: 3F0X1 Personnel Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Program Management Contact TMD’s Veteran%27s Liaison, Paul Love if you have questions at (512)782-3836 or [email protected] The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services. MINIMIUM QUALIFICATIONS EDUCATION: Graduation from an accredited four-year college or university is required (substitution allowed). PREFERRED EDUCATION: Graduation from an accredited four-year college or university with major coursework in human resources, business administration or a related field is preferred. EXPERIENCE: Two (2) years of experience working in human resources or business administration is required. Experience with, and skilled in, the use of Microsoft Office, to include Word, Outlook and Excel is required. SUBSTITUTION: One (1) year of supervisory or department lead experience may substitute for one (1) year of experience in human resources or business administration. Additional years of work experience in office management, business administration, staff support, and fiscal management activities may substitute for required education on a year per year basis up to four (4) years. PREFERRED EXPERIENCE: Experience working in Oracle software systems is preferred. REGISTRATION, CERTIFICATION OR LICENSURE: First Aid and CPR certifications, or the ability to obtain such certifications within six months of hire, are required and must be maintained throughout employment. Valid driver%27s license is required. *If not currently a Texas resident, must obtain a Texas Driver%27s License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business. OTHER REQUIREMENTS: Background Investigation . Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations. Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee%27s Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded. Sponsorship . Candidates must be eligible to work in the United States without requiring sponsorship. Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx . KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: agency programs, policies, and procedures; methods, principles, and practices of the agency; and office management, business administration, and human resources practices. Skill in: communicating clearly and effectively; interpersonal communication; coordinating agency activities; writing and editing technical reports; critical thinking; and operating computers using Microsoft applications and other applicable software. Ability to: demonstrate effective organization skills; establish and maintain positive working relationships with staff and Cadets; work a flexible schedule; attend and participate in mandatory training in local and out of town locations; study and evaluate programs and propose recommendations; and work in a military environment. PHYSICAL/WORKING CONDITIONS Work involves standing, walking, occasional stooping and/or kneeling. Occasionally lifts, carries, moves, and sets up equipment and materials that weigh up to 25 pounds. May require approximately 10% local travel. MILITARY EMPLOYMENT PREFERENCE If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted. Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo Veteran – DD Form 214 (or Equivalent) Disabled Veteran - VA Civil Service Preference Letter Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service) Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300 Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300 VETERANS: Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply: United States Army: 42A Human Resources Specialist United States Navy: LS Logistics Specialist United States Coast Guard: PERS Personnel Administration (Warrant) United States Marine Corps: 0111 Administrative Specialist United States Air Force: 3F0X1 Personnel Additional Military Crosswalk information can be accessed at: Military Crosswalk for Occupational Category - Program Management Contact TMD’s Veteran%27s Liaison, Paul Love if you have questions at (512)782-3836 or [email protected] The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.

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