Event Coordinator

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    "location": {
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    "datePosted": "2026-06-03",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Role Overview</span></p>\n<p><span style=\"font-size: 12pt\"><span style=\"font-family: Arial, sans-serif\">The Event Coordinator will support the Senior Events Manager in planning and executing our flagship annual conference, </span><span style=\"font-family: Arial, sans-serif; font-weight: bold\">The Gathering</span><span style=\"font-family: Arial, sans-serif\">, as well as one-day summits in Dallas and recurring </span><span style=\"font-family: Arial, sans-serif; font-weight: bold\">Engage Local</span><span style=\"font-family: Arial, sans-serif\"> executive dinners across the country. This role is hands-on and detail-oriented, with a strong focus on logistics, vendor coordination, and creating a high-end experience for attendees and sponsors.</span></span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">The Gathering &amp; One-Day Summits (Dallas)</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Assist the Senior Events Manager with end-to-end planning and execution of our annual event, The Gathering, and all one-day summits in Dallas.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Coordinate with external vendors (AV, F&amp;B, décor, rentals, etc.) on proposals, timelines, and on-site delivery.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support development of event run-of-show, production schedules, and staffing plans.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Assist with registration processes, attendee communications, and on-site check-in.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Support post-event processes, including:</span>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Collecting and organizing attendee feedback and survey responses.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Compiling event performance metrics (attendance, satisfaction scores, NPS, sponsor feedback, etc.).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Creating recap materials and reports to share with leadership.</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 12pt; font-weight: bold\">Engage Local Dinners</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Source, evaluate, and secure venues that align with our brand and executive-level audience.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Coordinate all pre-event logistics, including menus, AV needs, room setup, and vendor timelines.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Manage invitation lists and RSVPs; track attendance and ensure accurate guest information.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Draft and send event communications (invitations, confirmations, reminders, and follow-up).</span></li>\n<li><span style=\"font-size: 12pt\"><span style=\"font-family: Arial, sans-serif\">Travel approximately </span><span style=\"font-family: Arial, sans-serif; font-weight: bold\">1x per month</span><span style=\"font-family: Arial, sans-serif\"> to serve as the </span><span style=\"font-family: Arial, sans-serif; font-weight: bold\">lead on-site representative</span><span style=\"font-family: Arial, sans-serif\"> for Engage Local dinners.</span></span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Oversee on-site execution, including vendor coordination, guest check-in, timing of program, and real-time problem solving, to ensure a flawless and high-end attendee and sponsor experience.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">1–2 years of professional experience in event coordination, event planning, marketing, or related role (agency, corporate, or hospitality experience a plus).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Experience working with venues and vendors (AV, catering, hotels, restaurants, etc.).</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Strong project management and organizational skills with close attention to detail.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Comfortable working on multiple events and timelines simultaneously.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Excellent written and verbal communication skills; professional and confident in executive-facing situations.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Ability and willingness to travel approximately once per month for Engage Local dinners and be on your feet for extended periods during events.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Proficient with basic office tools (Google Workspace or Microsoft Office). Experience with event or CRM tools is a plus.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Key Attributes</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Calm and solutions-oriented under pressure and tight timelines.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Hospitality mindset and passion for creating a polished, memorable attendee experience.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Proactive, resourceful, and willing to jump in wherever needed.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Team player who collaborates well across internal teams and with external partners.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Compensation and Benefits: </span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Salary range: + bonus. Based on experience</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">401(k) with employer match</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Comprehensive benefits package including health, dental, vision, and ancillary insurance options</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Unlimited PTO + Paid Parental Leave</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 12pt\">Hybrid work model</span></li>\n</ul>",
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