Workplace Coordinator / Office Manager

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  "last_changed_at": "2026-05-30T05:48:14.114Z",
  "active_status": "active"
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  "language": "en",
  "location": {
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  "inferred_at": "2026-06-06T07:59:08.987Z",
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  "workplace_type": "on_site",
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{
  "id": "2613191",
  "name": "Workplace Coordinator / Office Manager",
  "office": "Munich (Factory ONE)",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-04-24T14:45:53+00:00",
  "seniority": "experienced",
  "department": "Commercial",
  "occupation": "executive_support",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "SAEKI - Manufacturing at software speed",
      "value": "<p>Europe's defense industrial base cannot respond at the speed modern conflict requires. Legacy suppliers operate on month-long timelines. Tribal knowledge is retiring. Supply chains are fragile. SAEKI is building the operating system for autonomous factories — the infrastructure that lets Europe manufacture mission-critical components at software speed.</p><p>Building a factory at this pace only works if the ground underneath it is solid. You'll be the person who makes sure it is. As Workplace Coordinator at Factory ONE, you own the operational spine that keeps the rest of the company moving — so engineers can engineer, machinists can machine, and the CEO doesn't end up on the phone with the Finanzamt.</p>"
    },
    {
      "name": "The Role",
      "value": "<p>You'll work hand-in-hand with <strong>Andrea (CEO)</strong> and <strong>Nic (Chief of Staff)</strong> to get Factory ONE from ramp-up into steady operation. That means everything from onboarding a new hire's first day, to coordinating with our Steuerberater, to keeping visitor logs tight for our defense customers, to figuring out why the coffee machine stopped working again.</p><p>This is a generalist role by design. You're the person who sees what needs doing and does it — or finds the right person and makes sure it gets done. On any given week you might be drafting a contract amendment, walking a new hire through their Anmeldung, coordinating a shipment to a customer site, prepping a compliance report, or organizing an offsite.</p><p>Based on-site at Factory ONE in Munich.<br><br></p><strong>What you'll own</strong><br><ul><li><strong>German admin, end-to-end:</strong> HR and payroll coordination (onboarding, contracts, Lohnabrechnung liaison, Krankenkasse, Elternzeit, work permits), dealings with Gewerbeamt, Finanzamt, Berufsgenossenschaft, and the full spectrum of Behördengänge that come with running a factory in Germany.</li><li><strong>Facility & logistics:</strong> Keeping Factory ONE a place where people want to work and things arrive on time. Office supplies, shipping coordination, travel booking, visitor logistics, catering, events, and everything in between.</li><li><strong>Compliance & site security support:</strong> Owning the day-to-day of physical site security — visitor management, access control, documentation — and supporting Nic and Andrea on internal compliance reporting (HSE, policy documentation, audit trails). Nothing classified; plenty of disciplined.</li><li><strong>CEO / CoS right hand:</strong> Acting as the operational extension of Andrea and Nic. Taking admin off their plate so they can focus on scaling the company, while flagging clearly when something needs their decision.</li><li><strong>Building the playbook:</strong> We're at the ramp-up phase. You won't inherit a handbook — you'll write one. The processes you put in place now are what we'll scale on.</li></ul>"
    },
    {
      "name": "What We're Looking For",
      "value": "<ul><li><strong>German admin fluency:</strong> You've navigated the German bureaucratic landscape before — HR, payroll, Behördengänge, vendor contracts. You know which forms matter and which ones don't, and you know who to call when you don't know.</li><li><strong>Startup operator instinct:</strong> You're comfortable with ambiguity, missing handbooks, and the reality that you'll define the role as you do it. \"Not my job\" isn't in your vocabulary during ramp-up.</li><li><strong>Organizational firepower:</strong> You run multiple workstreams in parallel without dropping the ball. When someone asks where something is, you know — or you'll have the answer in five minutes.</li><li><strong>Discretion and trust:</strong> You'll see sensitive material — HR, finance, customers, site security. We need someone who treats confidentiality as a reflex, not a policy.</li><li><strong>Owner's mindset:</strong> You don't need to be told twice. You spot the gap, close it, and tell Andrea or Nic after the fact.</li><li><strong>Communication skills:</strong> Clear, concise, and professional in writing and in person — with employees, vendors, customers, and authorities alike.</li><li><strong>Location:</strong> Based in Munich (on-site at Factory ONE).</li><li><strong>Language:</strong> Fluent in German (mandatory — you'll be dealing with German authorities, employees, and vendors daily). Strong English required (company language is English; CEO and CoS primarily operate in English).</li></ul><p>Open on seniority. Whether you've been doing this for two years or ten, if you can show us the operational mess you've untangled, we want to talk.</p>"
    },
    {
      "name": "What we're not looking for",
      "value": "<ul><li>People who need a detailed job description to know what to do next. The role will flex with what the company needs.</li><li>Pure execution specialists who can't zoom out. You'll need to spot the structural issues, not just the symptoms.</li><li>\"That's how we've always done it\" thinkers. We're building something new; we need someone willing to build the processes that match.</li></ul>"
    },
    {
      "name": "What we offer",
      "value": "<ul><li><strong>Mission:</strong> Rebuild the industrial sovereignty of the West. The work you do keeps the rest of the company shipping mission-critical hardware for defense and space.</li><li><strong>Direct impact:</strong> You work shoulder-to-shoulder with the CEO and Chief of Staff. What you build, fix, or flag reaches the top of the company same-day.</li><li><strong>The Environment:</strong> A 5,000 m² state-of-the-art facility featuring 5-axis CNCs, industrial robots, and large-scale 3D printers. Not a cubicle in sight — this is a real factory.</li><li><strong>The Team:</strong> \"Special Forces\" model. Everyone senior, everyone ships. No politics, no bureaucracy. Direct feedback, high standards.</li><li><strong>Compensation:</strong> Competitive salary + meaningful equity.</li><li><strong>Location:</strong> Factory ONE in Munich.</li></ul>"
    },
    {
      "name": "Apply",
      "value": "<ul><li><strong>Resume:</strong> Show us the operational complexity you've handled — the messier, the better.</li><li><strong>Cover letter:</strong> Why this mission? Why now? And: tell us about a time something was broken and you fixed it before anyone asked you to.</li></ul>"
    }
  ],
  "occupationCategory": "administrative_and_clerical",
  "recruitingCategory": "Permanent Employee"
}