Medical Records Specialist

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    "jobTitle": "Medical Records Specialist",
    "location": "31 6th Street  Malone - Malone, NY 12953",
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    "description": "<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Summary/Objective:</span></span></strong></span></span></span></p>\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">The Medical Records Specialist is responsible for the accurate, timely, and confidential management of patient health records at a behavioral health facility operating under OMH and OASAS regulations.  A key focus of this role is handling medical records requests from external agencies and stakeholders while maintaining professional and cooperative relationships with all requestors and community partners.</span></span></span></p>\n<p style=\"margin-right:10px;text-align:justify;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Essential Functions (Job Duties):</span></span></strong></span></span></span></p>\n<p><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><u><span style=\"font-family:Calibri, sans-serif;\">Records Request Management</span></u></span></span></p>\n<ol>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Receive, evaluate, and process medical records requests in compliance with HIPAA and New York State confidentiality laws.</span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Verify proper authorizations are in place before releasing any information. </span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Track and log all requests and disclosures using internal recordkeeping. </span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Ensure sensitive documents are redacted appropriately based upon request type. </span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Coordinate the release of records from authorized parties (not limited to): </span></span></span></span>\n\t<ol>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Department of Social Services</span></span></span></span></li>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Probation and Parole Officers</span></span></span></span></li>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Social Security Administration</span></span></span></span></li>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Legal representatives (attorneys, courts, subpoenas)</span></span></span></span></li>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Insurance Companies</span></span></span></span></li>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Other health care entities</span></span></span></span></li>\n\t\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Self-Requests</span></span></span></span></li>\n\t</ol>\n\t</li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Adhere strictly to confidentiality policies, HIPAA, 42 CFR Part 2, and OMH/OASAS Regulations.  </span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">Participate in annual privacy and security training and support clinic-wide compliance initiatives. </span></span></span></span></li>\n</ol>",
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Employees will be given as much advance notice as possible when such changes occur.\\n\\t\\t\\t\\n\\t\\t\\n\\t\\t\\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\n\\t\\n\\n\\n \\n\\n \\n\\n \\n\\nOther Duties:\\n\\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.\\n\\nEmployees are required to maintain training, licenses, and certifications per regulatory and agency requirements.\\n\\nHours and schedules may vary depending on Company need and workload.  Employees will be given as much advance notice as possible when such changes occur.\\n\\nEmployment at Citizen Advocates is “at will”.  You are free to resign at any time and for any reason sufficient to you, just as Citizen Advocates is free to terminate your employment at any time and for any reason.  We do not guarantee continued or permanent employment. \\n\\nCitizen Advocates is an Equal Employments Opportunity/Affirmative Action Employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.\\n\\n \",\"responsibilities\":\"Summary/Objective:\\nThe Medical Records Specialist is responsible for the accurate, timely, and confidential management of patient health records at a behavioral health facility operating under OMH and OASAS regulations.  A key focus of this role is handling medical records requests from external agencies and stakeholders while maintaining professional and cooperative relationships with all requestors and community partners.\\nEssential Functions (Job Duties):\\nRecords Request Management\\n\\n\\tReceive, evaluate, and process medical records requests in compliance with HIPAA and New York State confidentiality laws.\\n\\tVerify proper authorizations are in place before releasing any information. \\n\\tTrack and log all requests and disclosures using internal recordkeeping. \\n\\tEnsure sensitive documents are redacted appropriately based upon request type. \\n\\tCoordinate the release of records from authorized parties (not limited to): \\n\\t\\n\\t\\tDepartment of Social Services\\n\\t\\tProbation and Parole Officers\\n\\t\\tSocial Security Administration\\n\\t\\tLegal representatives (attorneys, courts, subpoenas)\\n\\t\\tInsurance Companies\\n\\t\\tOther health care entities\\n\\t\\tSelf-Requests\\n\\t\\n\\t\\n\\tAdhere strictly to confidentiality policies, HIPAA, 42 CFR Part 2, and OMH/OASAS Regulations.  \\n\\tParticipate in annual privacy and security training and support clinic-wide compliance initiatives. \\n\",\"employmentType\":\"OTHER\",\"hiringOrganization\":{\"@type\":\"Organization\",\"name\":\"Citizen Advocates, Inc.\",\"logo\":\"https://www.paycomonline.net/v4/ats/web.php/application/style/logo?clientkey=EE3881533517C8BF5D0E8D83D43B9A12\"},\"jobLocation\":{\"@type\":\"Place\",\"address\":{\"streetAddress\":\"31 6th Street\",\"addressLocality\":\"Malone\",\"addressRegion\":\"NY\",\"postalCode\":12953,\"addressCountry\":\"USA\"}},\"qualifications\":\"Required Education and Experience:\\n\\n\\n\\tHigh school Diploma or equivalent.  Coursework or certification in Health Information Management preferred\\n\\tMinimum 1 year Experience handling medical records in a behavioral health, medical health, hospital, or social service setting. \\n\\n\\nAdditional Requirements:\\n\\n\\n\\tN/A\\n\\n\\nPosition Type/Expected Hours of Work\\n\\n\\n\\t\\n\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tType:\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tFull Time\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\t \\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tHours of Work:\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\t40\\n\\t\\t\\t\\n\\t\\t\\n\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tWork Week Schedule:\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tMonday - Friday\\n\\t\\t\\t\\n\\t\\t\\n\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tHours of Work:\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\t8:00\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\ta.m. to\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\t4:30\\n\\t\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tp.m.\\n\\t\\t\\t\\n\\t\\t\\n\\t\\t\\n\\t\\t\\t\\n\\t\\t\\tHours and schedules may vary depending on Company need and workload. 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Employees will be given as much advance notice as possible when such changes occur.\\n\\t\\t\\t\\n\\t\\t\\n\\t\\t\\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\t \\n\\t\\t\\n\\t\\n\\n\\n \\n\\n \\n\\n \\n\\nOther Duties:\\n\\nPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.\\n\\nEmployees are required to maintain training, licenses, and certifications per regulatory and agency requirements.\\n\\nHours and schedules may vary depending on Company need and workload.  Employees will be given as much advance notice as possible when such changes occur.\\n\\nEmployment at Citizen Advocates is “at will”.  You are free to resign at any time and for any reason sufficient to you, just as Citizen Advocates is free to terminate your employment at any time and for any reason.  We do not guarantee continued or permanent employment. \\n\\nCitizen Advocates is an Equal Employments Opportunity/Affirmative Action Employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.\\n\\n \",\"validThrough\":\"2026-07-21\"}",
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    "qualifications": "<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Required Education and Experience:</span></span></strong></span></span></span></p>\n\n<ol>\n\t<li><span style=\"font-size:12pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\">High school Diploma <span style=\"color:#000000;\">or equivalent</span>.  Coursework or certification in Health Information Management preferred</span></span></span></span></li>\n\t<li><span style=\"font-size:12pt;\"><span style=\"background-color:#ffffff;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Minimum 1 year Experience handling medical records in a behavioral health, medical health, hospital, or social service setting. </span></span></span></span></span></span></li>\n</ol>\n\n<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Additional Requirements:</span></span></strong></span></span></span></p>\n\n<ol>\n\t<li><span style=\"font-size:12pt;\"><span style=\"background-color:#ffffff;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">N/A</span></span></span></span></span></span></li>\n</ol>\n\n<h1><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Position Type/Expected Hours of Work</span></span></span></span></span></h1>\n\n<table cellspacing=\"0\" class=\"MsoTableGrid\" style=\"border-collapse:collapse;border:none;margin-left:-6px;\">\n\t<tbody>\n\t\t<tr>\n\t\t\t<td style=\"width:66px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\">Type:</span></strong></span></span></p>\n\t\t\t</td>\n\t\t\t<td colspan=\"2\" style=\"border-bottom:1px solid #000000;border-left:none;border-right:none;border-top:none;width:212px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">Full Time</span></span></span></p>\n\t\t\t</td>\n\t\t\t<td style=\"width:136px;\">\n\t\t\t<p style=\"margin-right:10px;\"> </p>\n\t\t\t</td>\n\t\t\t<td style=\"width:136px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\">Hours of Work:</span></strong></span></span></p>\n\t\t\t</td>\n\t\t\t<td style=\"border-bottom:1px solid #000000;border-left:none;border-right:none;border-top:none;width:136px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">40</span></span></span></p>\n\t\t\t</td>\n\t\t</tr>\n\t\t<tr>\n\t\t\t<td colspan=\"2\" style=\"width:174px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\">Work Week Schedule:</span></strong></span></span></p>\n\t\t\t</td>\n\t\t\t<td colspan=\"4\" style=\"border-bottom:1px solid #000000;border-left:none;border-right:none;border-top:none;width:513px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">Monday - Friday</span></span></span></p>\n\t\t\t</td>\n\t\t</tr>\n\t\t<tr>\n\t\t\t<td colspan=\"2\" style=\"width:174px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\">Hours of Work:</span></strong></span></span></p>\n\t\t\t</td>\n\t\t\t<td style=\"border-bottom:1px solid #000000;border-left:none;border-right:none;border-top:none;width:104px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">8:00</span></span></span></p>\n\t\t\t</td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:1px solid #000000;width:136px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">a.m. to</span></span></span></p>\n\t\t\t</td>\n\t\t\t<td style=\"border-bottom:1px solid #000000;border-left:none;border-right:none;border-top:1px solid #000000;width:136px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">4:30</span></span></span></p>\n\t\t\t</td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:1px solid #000000;width:136px;\">\n\t\t\t<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">p.m.</span></span></span></p>\n\t\t\t</td>\n\t\t</tr>\n\t\t<tr>\n\t\t\t<td colspan=\"6\" style=\"width:687px;\">\n\t\t\t<p><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><em><span style=\"font-family:Calibri, sans-serif;\">Hours and schedules may vary depending on Company need and workload. Employees will be given as much advance notice as possible when such changes occur.</span></em></span></span></p>\n\t\t\t</td>\n\t\t</tr>\n\t\t<tr>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:none;width:66px;\"> </td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:none;width:78px;\"> </td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:none;width:87px;\"> </td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:none;width:108px;\"> </td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:none;width:112px;\"> </td>\n\t\t\t<td style=\"border-bottom:none;border-left:none;border-right:none;border-top:none;width:108px;\"> </td>\n\t\t</tr>\n\t</tbody>\n</table>\n\n<p style=\"margin-right:10px;\"> </p>\n\n<div style=\"page-break-after:always;\"><span style=\"display:none\"> </span></div>\n\n<p> </p>\n\n<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><strong><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Other Duties:</span></span></strong></span></span></span></p>\n\n<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.</span></span></span></p>\n\n<p style=\"margin-right:4px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">Employees are required to maintain training, licenses, and certifications per regulatory and agency requirements.</span></span></span></p>\n\n<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\">Hours and schedules may vary depending on Company need and workload.  Employees will be given as much advance notice as possible when such changes occur.</span></span></span></p>\n\n<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Employment at Citizen Advocates is “at will”.  You are free to resign at any time and for any reason sufficient to you, just as Citizen Advocates is free to terminate your employment at any time and for any reason.  We do not guarantee continued or permanent employment. </span></span></span></span></span></p>\n\n<p style=\"margin-right:10px;\"><span style=\"font-size:11pt;\"><span style=\"background-color:#d9d9d9;\"><span style=\"font-family:Arial, sans-serif;\"><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\">Citizen Advocates is an Equal Employments Opportunity/Affirmative Action Employer and provides</span></span><span style=\"font-family:Calibri, sans-serif;\"><span style=\"color:#000000;\"> equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state<span style=\"background-color:#d9d9d9;\">, </span>and local laws.</span></span></span></span></span></p>\n\n<p> </p>",
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