Job ID #32043: Financial Coordinator (3 vacancies-1 permanent 2 temporary)

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  "list_job": {
    "id": "2135",
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    "location": {
      "city": "Hamilton",
      "state": "Ontario"
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    "jobOpeningName": "Job ID #32043: Financial Coordinator (3 vacancies-1 permanent 2 temporary)",
    "departmentLabel": "Corporate Services",
    "employmentStatusLabel": "Permanent, Full-Time"
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    "location": {
      "city": "Hamilton",
      "state": "Ontario",
      "postalCode": "Various",
      "addressCountry": "Canada"
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    "datePosted": "2026-06-11",
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    "description": "<p><span style=\"color: rgb(34, 34, 34); font-family: Inter, sans-serif; font-size: 16px\"><a href=\"https://image2url.com/images/1764261414364-4f3956d7-2211-410b-8943-e24f606355ab.png\" target=\"_blank\" rel=\"noopener noreferrer\"></a><br><img width=\"732\" height=\"169\" src=\"https://image2url.com/images/1764261414364-4f3956d7-2211-410b-8943-e24f606355ab.png\" alt=\"image\"><br>Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-weight: bold\">Job ID #32043: Financial Coordinator</span></li>\n<li><span style=\"font-weight: bold\">Union:</span>  Non-Union</li>\n<li><span style=\"font-weight: bold\">Job Description ID #: </span>6628</li>\n<li><span style=\"font-weight: bold\">Close date:</span> Interested applicants please submit your application online at <a href=\"https://can01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hamilton.ca%2Fcity-council%2Fjobs-city&amp;data=05%7C02%7CVictoria.Miklea%40hamilton.ca%7C5f562a5353bb4bc5a14e08de4e22172b%7C60067437f484404f931646348e7340a5%7C0%7C0%7C639034105495205728%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&amp;sdata=xQ15aQu%2Bi5IQtby7a9rB2s82u6FJKy2LmCrOGyHrE58%3D&amp;reserved=0\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: bold\">www.hamilton.ca/city-council/jobs-city</span></a><br>by 9:00 a.m. on July 2 2026<span style=\"font-weight: bold\">.</span></li>\n<li><span style=\"font-weight: bold\">Duration: Up to 24 months</span> </li>\n<li><span><span style=\"font-weight: bold\">Vacancy type: </span>This posting is for an existing vacancy </span></li>\n<li><span style=\"color: rgb(30, 83, 163)\"><span style=\"font-weight: bold\">Internal applicants should apply with your work e-mail address</span></span><span style=\"font-weight: bold\">.</span> External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.<br></li>\n</ul>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">Summary of Duties</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Reporting to the Business Administrator, coordinates overall financial and administrative services including budget preparation, budget variance reporting, departmental purchases, cash and cash policy application, development of computerized budget spreadsheets on current, capital, reserve and balance sheet accounts, as well as co-ordinating various subsidy claims and reconciliation reports.</span></p>\n<p><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">General Duties</span></span><br></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assist the Business Administrator with the coordination of financial and administrative functions for the assigned Division by:</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<ul>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Liaising with Divisional Program Managers and Directors with respect to financial reporting requirements;</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assisting with coordinating the completion of all entries (monthly, quarterly and year end) within established deadlines;</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assisting with the preparation and coordination of the annual Operating and Capital Budget Submission and budget exception reporting;</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Providing direction to other staff on financial and administrative functions;</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Developing, for review and approval, and maintaining job related policies and procedures;</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Coordinating with program staff with respect to cash application and adherence to cash handling policy, credits and general accuracy of various accounts</span></li>\n</ul>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Adhere to service level agreements via the division’s financial and administrative functions.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assist with department's monthly monitoring of expenditures, investigating discrepancies and providing corrections as required. Distribute copies of financial reports (AFR, BVR) and bring all foreseeable budget variances to the attention of Business Administrator.  Analyze accounts as required.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Prepare and ensure the accuracy of journal entries and requests for information. </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Review orders and invoices for goods and services for the department by ensuring necessary authorization is obtained in accordance with the purchasing policy.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Monitor computer hardware inventory; arranges computer/printer lease replacements in conjunction with Information Technology Services.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Oversee maintenance of inventory of all computer equipment, verifies monthly billings with program areas and processes discrepancies.  Ensure corrections are made and reflected on next month's billing.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Examine, analyze, reconcile and report on current, capital, reserve and balance sheet accounts.  Retrieve financial data from PeopleSoft System and/or other City of Hamilton subsystems as required.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Develop and edit computerized budget spreadsheets and other financial and statistical reports using a variety of database applications. Prepare financial scenarios.  Review and analyze data to ensure integrity and consistency.  Advise the Business Administrator of potential problem areas and provide options and recommendations for solutions.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Prepare and monitor Federal/Provincial Subsidy Claims and review required submissions for Federal and Provincial Ministries and other outside agencies.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Implement and monitor Federal, Provincial and Municipal funding agreements and contracts within various outside agencies.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Compose correspondence to other City departments, internal staff, outside agencies and other levels of government.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Research information and investigate and respond to inquiries from staff, the public, other City departments, government and other outside agencies.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Responsible for the timely collection and recording of all revenues of the corporation and other agencies under management. Including managing the Cash Handling Policy application within responsible divisions through procedure review, cash monitoring, and testing of policy to actual cash handling.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Responsible for weekly balancing control and reconciliation of bank accounts.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Ensure effective cash management procedures by accurate recording of revenues to maximize interest earned on balances in bank accounts.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assist with the hiring, training and supervision of related staff.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Responsible for performance evaluations and the disciplining of the staff as required.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Assist with the review of Council Reports and Council Motions with respect to financial implications.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Participate in special projects as assigned.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Provide back-up support to the Business Administrator as required.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton Corporate, Departmental and Divisional policies and procedures related to Occupational Health and Safety.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Perform other duties as assigned which are directly related to the responsibilities of this position.</span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\"><span style=\"text-decoration: underline\">Qualifications</span></span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<ol>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Advanced knowledge of accounting, budget and related financial procedures normally acquired through the completion of a University Degree in Business Administration, Commerce, Economics or an equivalent combination of education and relevant work experience.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Three to five years previous related experience to acquire competence in analyzing current, capital, reserve and balance sheet accounts.  Must have an understanding of and be able to interpret financial statements.  Progressively responsible experience in a unionized municipal environment would be an asset.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Excellent knowledge of computer software applications, budget systems and related emerging trends and related systems with a demonstrated ability to conceptualize problems, build complex computer models and recommend appropriate solutions and/or responses.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Demonstrated ability to communicate both orally and in written form with varying audiences including management, peers, staff, other levels of government and the public.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Must be detail oriented and have developed analytical, organizational, time management and customer service skills to function effectively in a deadline sensitive environment.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Demonstrated knowledge and experience with PeopleSoft would be an asset.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Good knowledge and understanding of statutes, regulations, by-laws and collective agreements affecting the department/section would be an asset.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">Pursuit of a Professional Accounting designation is preferred.</span></li>\n<li><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\">A valid class “G” Driver’s Licence and ability to travel to multiple locations.</span></li>\n</ol>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif\"> </span></p>\n<p><span style=\"color: rgb(0, 0, 0); font-family: arial, helvetica, sans-serif; font-weight: bold\">THIS POSITION REQUIRES A VALID CLASS “G” DRIVER’S LICENCE AND PROOF THEREOF IS REQUIRED UPON HIRE.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px; font-weight: bold\">Disclaimer:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px\">Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px; font-weight: bold\">Terms:</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 16px\">The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements. </span></p>\n<p><br></p>\n<p><br></p>\n<p><img width=\"727\" height=\"118\" src=\"https://image2url.com/images/1764261601332-34724ec4-18c3-4eb3-921f-4a95a6019b03.png\" alt=\"image\"></p>",
    "compensation": "79,861.60-99,827.00",
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    "jobOpeningName": "Job ID #32043: Financial Coordinator (3 vacancies-1 permanent 2 temporary)",
    "departmentLabel": "Corporate Services",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Experienced",
    "jobOpeningShareUrl": "https://cityofhamilton.bamboohr.com/careers/2135",
    "employmentStatusLabel": "Permanent, Full-Time"
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