Events Coordinator - Lone Soldiers Program

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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 24pt; font-weight: bold\">Events Coordinator – Job Description</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Reports To</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Marketing Manager</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Position Summary</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Events Coordinator is responsible for overseeing the planning, coordination, execution, and evaluation of organizational events and programs under the direction of the Marketing Manager. This role assists with logistical, operational, and administrative aspects of events while ensuring a positive participant experience and alignment with organizational goals and branding.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The Events Coordinator works closely with the Marketing Manager, internal teams, vendors, volunteers, and partners to support high-quality events that strengthen engagement, community impact, and organizational visibility.</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 24pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Event Planning &amp; Execution</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate and support a wide range of events including conferences, seminars, ceremonies, community programs, fundraising events, virtual events, and social gatherings.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist in developing event timelines, run-of-shows, operational checklists, and planning documents.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate all logistical aspects including venues, catering, transportation, accommodations, audiovisual needs, security, permits, and registration.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support seamless execution of events from planning through post-event follow-up.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with onsite event operations and troubleshoot issues as they arise.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Administrative &amp; Event Coordination</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Track event expenses, invoices, vendor communications, and purchase requests.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist the Marketing Manager with event budgeting and administrative coordination.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate with vendors, venues, and service providers to confirm logistics and deliverables.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain organized event calendars, schedules, registration lists, and event materials.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Team &amp; Stakeholder Support</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Collaborate with internal departments including marketing, operations, program staff, and leadership.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Serve as a point of contact for vendors, speakers, venues, and event participants as assigned.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain strong relationships with external partners and service providers.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Marketing &amp; Participant Experience</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Work with marketing teams to support event promotion and communications.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with registration processes, attendee engagement, and participant communications.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure a positive and professional experience for all attendees, guests, and stakeholders.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Collect participant feedback and provide recommendations for future improvements.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Administrative &amp; Reporting Responsibilities</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain organized event records, contracts, schedules, and vendor information.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prepare post-event reports including attendance, budget reconciliation, outcomes, and recommendations.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Analyze event performance and identify opportunities for growth and efficiency.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ensure compliance with organizational policies, safety regulations, and event standards.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 24pt; font-weight: bold\">Qualifications</span></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Required Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Fluent in Hebrew - other languages a plus</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Bachelor’s degree or equivalent experience in Event Management, Communications, Marketing, Hospitality, or a related field preferred.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">1–3 years of experience in event coordination, administrative support, marketing support, or related roles.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong ability to manage multiple tasks and priorities simultaneously.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong organizational and project management skills.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent interpersonal and communication skills.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to work flexible hours including evenings and weekends as needed.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Army experience - Lone Soldier background preferred</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Experience coordinating logistics, vendors, or event operations preferred.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong problem-solving abilities and attention to detail.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proficiency in Microsoft Office, Google Workspace, and event management platforms.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 18pt; font-weight: bold\">Preferred Qualifications</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Experience working in nonprofit, community engagement, educational, or mission-driven organizations.</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Familiarity with CRM systems and registration platforms.</span></li>\n</ul>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 24pt; font-weight: bold\">Key Competencies</span></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Exceptional organizational skills</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Initiative and willingness to learn</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to perform under pressure</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Creative thinking and adaptability</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">High level of professionalism</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Strong relationship management</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Attention to detail</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Time management and prioritization</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Team collaboration</span></li>\n</ul>",
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