Court Operations Associate - Stearns County

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    "Title": "Court Operations Associate - Stearns County",
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    "ExternalDescriptionStr": "<p style=\"background-color: white;\"><a name=\"_Hlk230337154\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">The Seventh Judicial District invites qualified applicants to apply for one vacant Court Operations Associate position on the civil/jury/probate team in Stearns County Court Administration.</span></span></a></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>The expected starting salary for external candidates will be $22.28.</strong></span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Court Operations Associates work individually and in teams on a variety of administrative assignments that require dedication to providing customers with a professional court experience, an eye for detail, excellent communication, time management and technological skills to match our fast-faced, high volume, electronic environment. This is a diverse, professional environment that promotes equity for all court staff and court users.</span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">This position will provide extensive support in processing of all cases of assigned area from initiation through disposition. This includes filing of documents, initiation of court files, receipting of court fees and scheduling of hearings. Performs tasks of complexity that deal with the processing of cases through the court system. Provide written, in person and telephone assistance to the public and other agency personnel. This position requires great flexibility in that it rotates among various specializations throughout court administration.&nbsp;Typical hours for this position are 8:00 a.m. - 4:30 p.m., Monday-Friday, with some flexibility based on business needs.</span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Stearns County District Court has 9 chambered judges and 40 staff. We provide hybrid work opportunities for those that successfully complete their training.</span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>Examples of Duties</strong></span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">(Any one position may not include all of the duties listed, nor do the examples cover all the duties which may be performed)</span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Initiate and schedule new court cases.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Receive and file court documents.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Sort mail and receipt mail and bail payments.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Process payable citations as needed.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Reviews legal documents for completeness, adequacy, accuracy and compliance with rules.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Reviews documents to determine accurate security level code, imaging documents to the file, working within the eFile and eServe queue to initiate and file documents.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Determines proper routing of complaints, petitions, and other filings; notifies parties.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Performs receipting function for case initiations, certified copies and fine payments.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">May have daily contact with judges while working as their assistants in court proceedings and in responding to their request for documents or other information; with the general public, attorneys and representatives from outside agencies for the purpose of answering questions relative to court policies and procedures, providing referrals for further assistance, providing information on cases status and court records, and giving assistance with the processing of applications and documents; and with local law enforcement agencies and personnel for the purpose of exchanging information on court cases and proceedings.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Types or generates from the computer, notices, executions, correspondence, court calendars, orders, etc.; reviews for accuracy and completeness; also may perform jury coordination and processing activities.&nbsp;</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Enters on computer system, required permanent record information such as case events, bail information, case activity, dispositions and sentencing. May report information to Department of Public Safety and Bureau of Criminal Apprehension, as applicable.&nbsp;</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Performs telephone and counter work; answers/responds to incoming phone calls; responds to questions/inquiries regarding court procedures; manages court records.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Assures completeness and accuracy of records leaving the court jurisdiction pursuant to change of venue, appeal, and certification requirements.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Performs courtroom clerical duties; prepares case files and forms for court; checks people in and calls the calendar, swears in witnesses; takes court minutes and/or may operate electronic recorder to record dispositions; sets court dates for next appearance; arranges and organizes the docket, notes continuances, makes minute and docket entries to reflect case progress; updates cases and prepares judge orders.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">May participate in and coordinate the scheduling and calendaring of arraignments, preliminary hearings, pre-trial conferences, continuances, trials and other matters; sends out notices; contacts attorneys and parties concerning rescheduling; makes appropriate record entries.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Reviews MNCIS case exception or related operational reports and implements appropriate corrective actions.</span></span></li></ul><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>Typical Qualifications</strong></span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong><u>Minimum Qualifications</u></strong></span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Below are the past experiences that will lead to success in the role. For education requirements listed, the equivalent number of years of related experience may serve as a substitute.</span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">High School Diploma or Equivalent</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative or office work. Additional education may substitute for experience.</span></span></li></ul><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong><u>Knowledge, Skills and Abilities</u></strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Experience using electronic applications, such as Microsoft Office Suite, Adobe Acrobat, and the ability to learn job related software.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Experience providing exceptional customer service while working under pressure in a high volume, fast-paced environment.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to multitask and prioritize duties while remaining flexible and adaptable to change.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to effectively communicate verbally and in writing, including the handling of sensitive and confidential matters.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to read, comprehend and explain rules, statues, legal documents, policies and procedures of varying complexity.&nbsp;</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to establish and maintain respectful, and effective working relationships with others.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to work in an inclusive, multicultural environment and professionally exhibit cultural sensitivity.&nbsp;</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to begin new tasks with little supervision while maintaining a high degree of accuracy in work product and demonstrating attention to detail.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Ability to make independent judgements and decisions.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Excellent customer service and interpersonal skills, including the ability to de-escalate difficult interactions.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Reliable with the ability to meet commitments of work duties.&nbsp;</span></span></li></ul><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong><u>Preferred Qualifications</u></strong></span></span></p><ul style=\"list-style-type: disc;\"><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Associate or bachelor’s degree in criminal justice, Political Science, Business Administration or a related field.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Experience working in the legal field or court setting.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Extensive knowledge of current court policies, procedures, processes and terminology.</span></span></li><li style=\"background-color: white; color: rgb(51, 51, 51);\"><span style=\"font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Knowledge and experience with Minnesota Court Information Systems (MNCIS) and eFile and eServe (EFS).</span></span></li></ul><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>SUCCESSFUL CANDIDATES WILL BE REQUIRED TO PASS A CRIMINAL BACKGROUND CHECK.</strong></span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\"><strong>Current judicial branch employees must have satisfactory performance in all competencies in their most recent performance evaluation and no discipline above an oral reprimand in the preceding 6 months.</strong></span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">Work is performed primarily in an office-setting, courtroom or at a public counter.</span></span></p><p style=\"background-color: white;\"><span style=\"color: rgb(51, 51, 51); font-family: Helvetica, sans-serif;\"><span style=\"font-size: 10.5pt;\">In addition to completing the online application, <strong>please upload and attach your cover letter and resume, and a list of at least 3 professional references including email addresses.</strong></span></span></p><p>&nbsp;</p>",
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    "CorporateDescriptionStr": "<div>\n <b>Why Work for Us?</b>\n</div>\n<div>\n Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB.​ We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another’s growth. ​\n</div>\n<div>\n <br/>\n</div>\n<div>\n <b>Employee Benefits</b>\n</div>\n<div>\n The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family’s wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at&nbsp;<a href=\"https://mncourts.gov/state-court-administrators-office/careers/employee-benefits\" target=\"_blank\">Employee Benefits - Careers at the Minnesota Judicial Branch Careers</a>. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.\n</div>\n<div>\n <br/>\n</div>\n<div>\n <b>Equal Employment Opportunity</b>\n</div>\n<div>\n ​It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at&nbsp;<a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"nofollow\" style=\"box-sizing: border-box;text-decoration-line: none;\">[email protected]</a>. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the​ policy of the Minnesota Judicial Branch that all decisions regarding​ recruitment, hiring, promotions, and other terms and conditions of​ employment be made without discrimination on the grounds of race, color,​ creed, religion, national origin, gender, marital status, status with regard​ to public assistance, membership or activity in a local human rights​ commission, disability, sexual orientation, or age. We value and encourage​ applicants from diverse backgrounds.​\n</div>\n<div>\n <br/>\n</div>\n<div>\n <div>\n  <b>Internal Applicants</b>\n </div>\n <div>\n  If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting&nbsp;<a href=\"https://fa-exco-saasfaprod1.fa.ocs.oraclecloud.com/fscmUI/redwood/internalmobility/opportunitymarketplace/search?optyType=JOB\" target=\"_blank\">Opportunity Marketplace - Browse Opportunities</a>.\n </div>\n</div>",
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