Administrative Assistant - Production

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    "description_html": "<p>The Production department is the PETA Foundation’s creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.</p><p><br></p><p><strong>Position Objective:</strong></p><p>As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members</p><p><br></p><p><strong>Primary Responsibilities and Duties:</strong></p><p>• Perform clerical duties for the Production team</p><p>• Prepare check and credit card expense reports, ensuring prompt payment of all invoices</p><p>• Run departmental errands,&nbsp;</p><p>• Maintain department print archives, arrange per Production SOP</p><p>• Perform general correspondence, Act as a liaison between the department, literature and the mailroom</p><p>• Assist with the organization of the department’s Asana, Starchive, Sharepoint, and Dropbox sites</p><p>• Assist with the coordination of small print projects&nbsp;</p><p>• Assist Production Coordinators with project-specific research</p><p>• Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props&nbsp;</p><p>• Perform quality control and check-in procedures for new print pieces&nbsp;</p><p>• Perform any other duties assigned by the supervisor</p>",
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      "datePosted": "2026-05-12T02:22:35-05:00",
      "description": "<p>Description</p><p>The Production department is the PETA Foundation’s creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.</p><p><br/></p><p><strong>Position Objective:</strong></p><p>As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members</p><p><br/></p><p><strong>Primary Responsibilities and Duties:</strong></p><p>• Perform clerical duties for the Production team</p><p>• Prepare check and credit card expense reports, ensuring prompt payment of all invoices</p><p>• Run departmental errands, </p><p>• Maintain department print archives, arrange per Production SOP</p><p>• Perform general correspondence, Act as a liaison between the department, literature and the mailroom</p><p>• Assist with the organization of the department’s Asana, Starchive, Sharepoint, and Dropbox sites</p><p>• Assist with the coordination of small print projects </p><p>• Assist Production Coordinators with project-specific research</p><p>• Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props </p><p>• Perform quality control and check-in procedures for new print pieces </p><p>• Perform any other duties assigned by the supervisor</p><p>Requirements</p><p>• High school diploma or GED</p><p>• One year of office experience </p><p>• Demonstrated proficiency with the Microsoft Office software suite</p><p>• Demonstrated effective research skills</p><p>• Demonstrated organizational skills, reliability, and accuracy</p><p>• Demonstrated excellent written and verbal communication skills</p><p>• Proven ability to work independently and manage multiple tasks simultaneously</p><p>• Proven ability to work well under pressure and meet deadlines</p><p>• Ability to lift and carry up to 50 lbs. on a regular basis </p><p>• Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record</p><p>• Commitment to the objectives of the organization</p><p><br/></p><p><br/></p><p><br/></p><p><br/></p><p>  </p><p>  </p><p>  </p><p>  </p><p>    </p><p><strong>Application Deadline: </strong></p><p>Applications for this position will be accepted until June 10, 2026.</p><p>We may fill this job opening before the deadline if we find a qualified candidate.</p>",
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