Front Desk Administrator

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  "detail": {
    "url": "https://teamsunshineconstructionllc.applytojob.com/apply/jobs/details/eePE7Pk3Xl?&",
    "heading": "Front Desk Administrator",
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    "description_html": "<div class=\"job_description\">\n\t\t\t\t\t<h3 style=\"line-height:1.38;margin-top:19px;margin-bottom:5px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:13pt;font-variant:normal;white-space:pre-wrap;\"><span style=\"color:#000000;\"><span style=\"font-weight:700;\"><span style=\"font-style:normal;\"><span style=\"text-decoration:none;\">Join Team Sunshine: Transforming Solar, Construction, and HVAC in New England!</span></span></span></span></span></span></h3><p style=\"line-height:1.38;margin-top:16px;margin-bottom:16px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\"><span style=\"font-size:11pt;font-variant:normal;white-space:pre-wrap;\"><span style=\"color:#000000;\"><span style=\"font-weight:400;\"><span style=\"font-style:normal;\"><span style=\"text-decoration:none;\">Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.</span></span></span></span></span></span></p><h3><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Position Overview</strong></span></h3><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">The <strong>Office Administrator (Front Desk)</strong> will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks. A successful candidate will be able to maintain attention to detail while completing a variety of tasks that require administrative and customer service skills.</span></span></p><h2><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Key Responsibilities</strong></span></h2><h3><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Office Supplies Management</strong></span></h3><ul><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Take inventory of office supplies and equipment (e.g., computers, phones, desks)</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Maintain inventory records and update as new items are purchased or disposed of</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Order and restock supplies as needed to ensure smooth office operations</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ensure office tidiness and organized supply stations</span></span></p></li></ul><h3><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Permit and Fee Administration</strong></span></h3><ul><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Pay permit and interconnection fees on a daily basis while maintaining accurate weekly and monthly logs</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Track due dates, payment amounts, and confirmations for all permit-related expenses</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Print, file, and organize permit and interconnection documentation</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Prepare permit packages for mailing, pickup, or drop-off as required</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Print and mail permit applications as needed</span></span></p></li></ul><h3><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Front Desk Operations</strong></span></h3><ul><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Greet and check in/out visitors and staff</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Answer general office phone calls and route them to the appropriate departments</span></span></p></li></ul><h3><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Administrative Support</strong></span></h3><ul><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist upper management and owners with a variety of administrative tasks</span></p></li><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Collaborate with other departments to support workflows and ensure tasks are completed efficiently</span></p></li><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Learn all other administrative roles and provide coverage during vacations or sick leave</span></p></li><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Assist other departments as needed, including but not limited to:</span></p><ul><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Supporting the service department by contacting Enphase and SolarEdge for issue resolution</span></p></li><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Supporting the inspection department by maintaining the inspection board and contacting building departments to clarify inspection processes</span></p></li></ul></li></ul><h3><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Additional Duties</strong></span></h3><ul><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Collaborate with team members across departments to ensure operational efficiency</span></p></li><li><p><span style=\"font-family:Arial, Helvetica, sans-serif;\">Handle miscellaneous tasks and projects as assigned by upper management</span></p></li></ul><div style=\"list-style-type:circle;\"><h2><span style=\"font-family:Arial, Helvetica, sans-serif;\"><strong>Qualifications</strong></span></h2><ul><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Minimum of 1&#8211;2 years of administrative support experience, preferably in the solar or construction industry</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Excellent organizational and time management skills</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Strong attention to detail and accuracy</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Ability to work independently and as part of a team</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Good communication and customer service skills</span></span></p></li><li><p><span style=\"font-size:14px;\"><span style=\"font-family:Arial, Helvetica, sans-serif;\">Valid driver&#8217;s license and reliable transportation</span></span></p></li></ul>",
    "description_text": "Join Team Sunshine: Transforming Solar, Construction, and HVAC in New England!\n Ranked #2 Solar Installer by Forbes, Team Sunshine is dedicated to leading the charge in solar energy, construction, and HVAC services in New England. We're committed to excellence and growth, and we're seeking passionate individuals to join our team and contribute to our mission.\n Position Overview\n The Office Administrator (Front Desk) will play a critical role in maintaining office efficiency and supporting various departments. This individual will be the first point of contact for visitors and staff, manage daily office operations, and assist upper management and owners with administrative tasks. A successful candidate will be able to maintain attention to detail while completing a variety of tasks that require administrative and customer service skills.\n Key Responsibilities\n Office Supplies Management\n Take inventory of office supplies and equipment (e.g., computers, phones, desks)\n Maintain inventory records and update as new items are purchased or disposed of\n Order and restock supplies as needed to ensure smooth office operations\n Ensure office tidiness and organized supply stations\n Permit and Fee Administration\n Pay permit and interconnection fees on a daily basis while maintaining accurate weekly and monthly logs\n Track due dates, payment amounts, and confirmations for all permit-related expenses\n Print, file, and organize permit and interconnection documentation\n Prepare permit packages for mailing, pickup, or drop-off as required\n Print and mail permit applications as needed\n Front Desk Operations\n Greet and check in/out visitors and staff\n Answer general office phone calls and route them to the appropriate departments\n Administrative Support\n Assist upper management and owners with a variety of administrative tasks\n Collaborate with other departments to support workflows and ensure tasks are completed efficiently\n Learn all other administrative roles and provide coverage during vacations or sick leave\n Assist other departments as needed, including but not limited to:\n Supporting the service department by contacting Enphase and SolarEdge for issue resolution\n Supporting the inspection department by maintaining the inspection board and contacting building departments to clarify inspection processes\n Additional Duties\n Collaborate with team members across departments to ensure operational efficiency\n Handle miscellaneous tasks and projects as assigned by upper management\n Qualifications\n Minimum of 1–2 years of administrative support experience, preferably in the solar or construction industry\n Excellent organizational and time management skills\n Strong attention to detail and accuracy\n Ability to work independently and as part of a team\n Good communication and customer service skills\n Valid driver’s license and reliable transportation",
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