Administrative Assistant

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  "last_changed_at": "2026-06-06T10:33:13.090Z",
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{
  "language": "en",
  "location": {
    "raw": "Red Lake, Ontario, P0V 2M0, Canada",
    "city": "Red Lake",
    "region": null,
    "country": "Canada",
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    "confidence": 0.95
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  "inferred_at": "2026-06-03T10:35:36.218Z",
  "launch_scope": {
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    "included": true,
    "location": {
      "raw": "Red Lake, Ontario, P0V 2M0, Canada",
      "city": "Red Lake",
      "region": null,
      "country": "Canada",
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      "Canada"
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{
  "list_job": {
    "id": "351",
    "isRemote": null,
    "location": {
      "city": "Red Lake",
      "state": "Ontario"
    },
    "atsLocation": {
      "city": null,
      "state": null,
      "country": null,
      "province": null
    },
    "departmentId": "18449",
    "locationType": "0",
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "Administration",
    "employmentStatusLabel": "Full Time"
  },
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  "detail_job_opening": {
    "location": {
      "city": "Red Lake",
      "state": "Ontario",
      "postalCode": "P0V 2M0",
      "addressCountry": "Canada"
    },
    "datePosted": "2026-05-20",
    "atsLocation": {
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    "description": "<p><span style=\"font-size: 14pt; font-weight: bold\">Are you highly organized and enjoy supporting teams to do their best work?</span></p>\n<p><br></p>\n<p>FIREFLY is seeking a regular full time Administrative Assistant to provide administrative support and reception in our Red Lake location. This role is essential in keeping programs running smoothly and ensuring clients and staff receive timely, responsive support.</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">About FIREFLY</span></p>\n<p>FIREFLY is a multi-service, non-profit organization committed to strengthening the health and well-being of children, youth, and families.  We provide community-based, mental health, and developmental services across Northwestern Ontario in partnership with families, schools, child care centres, and community organizations.</p>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">About the Role</span><br></p>\n<p>As an Administrative Assistant, you will play a key role in supporting daily operations across assigned programs.  You will ensure effective communication, coordinate administrative processes, and help maintain a welcoming and organized environment for clients, families, and staff.  Reporting to the Executive Assistant, you will:</p>\n<ul>\n<li><span style=\"font-size: 12pt\">Provide clerical and administrative support to Clinical Managers and frontline staff.</span></li>\n<li><span style=\"font-size: 12pt\">Offer reception support, including scheduling appointments, coordinating conference calls, maintaining calendars, and managing incoming calls.</span></li>\n<li><span style=\"font-size: 12pt\">Screen and redirect calls appropriately, including responding to urgent or crisis-related inquiries.</span></li>\n<li><span style=\"font-size: 12pt\">Attend unit meetings and prepare accurate meeting minutes.</span></li>\n<li><span style=\"font-size: 12pt\">Sort and distribute incoming and outgoing mail and maintain office supply inventory.</span></li>\n<li><span style=\"font-size: 12pt\">Support office equipment maintenance (copiers, fax machines, postage meter, etc.) including troubleshooting as needed.</span></li>\n<li><span style=\"font-size: 12pt\">Assist with agency events, including purchasing supplies and managing receipts and gift cards.</span></li>\n<li><span style=\"font-size: 12pt\">Provide flexible coverage for reception and office functions as needed.</span></li>\n<li><span style=\"font-size: 12pt\">Attend meetings and training as required.</span></li>\n</ul>\n<p><span>This is a full-time position.  Flexibility is required to support program and office needs.</span></p>\n<p><span> </span></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">What We're Looking For</span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 12pt\">Education &amp; Experience</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">College diploma in Business or related field, or an equivalent combination of education and experience.</span></li>\n<li><span style=\"font-size: 12pt\">3-5 years of experience working in a fast-paced office environment.</span></li>\n<li><span style=\"font-size: 12pt\">Working knowledge </span><span> of common office software and systems</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 12pt\">Skills &amp; Competencies</span></span></p>\n<ul>\n<li><span style=\"font-size: 12pt\">Strong organization and time management skills</span><br></li>\n<li><span style=\"font-size: 12pt\">Ability to work independently and manage competing priorities</span></li>\n<li><span style=\"font-size: 12pt\">Excellent verbal and written communication skills</span></li>\n<li><span style=\"font-size: 12pt\">Strong attention to detail and accuracy</span></li>\n<li><span style=\"font-size: 12pt\">Ability to maintain confidentiality and exercise sound judgement</span></li>\n<li><span style=\"font-size: 12pt\">Problem-solving skills, including the ability to manage conflict and support solutions</span></li>\n<li><span style=\"font-size: 12pt\">A collaborative team approach and commitment to FIREFLY's values</span></li>\n</ul>\n<p><span style=\"font-weight: bold\"><br></span></p>\n<p><span style=\"font-weight: bold\"><span style=\"font-size: 12pt\">Conditions of Employment:</span></span></p>\n<ul>\n<li><span>Clear Criminal Record Check</span></li>\n<li><span>Ability to manage a reasonable workload with effective prioritization and follow-up</span><br></li>\n<li><span>Commitment to teamwork while working independently</span></li>\n<li><span>Commitment to delivering high-quality work</span></li>\n<li><span>Ability to support a respectful and safe workplace</span></li>\n<li><span>Commitment to promoting and following FIREFLY's health and safety practices</span></li>\n<li><span>Some evening and weekend work may be required from time to time</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-size: 14pt; font-weight: bold\">Why Join FIREFLY?</span></p>\n<p>At FIREFLY, we believe in supporting our staff so they can support our communities.  We offer a welcoming, team-focused environment and opportunities for professional growth.</p>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Benefits include:</span></p>\n<ul>\n<li>Healthcare of Ontario Pension Plan (HOOPP)</li>\n<li>Vacation entitlement starting at 4 weeks per year, plus paid time off between Christmas and New Year's</li>\n<li>Paid sick leave (1.25 days accrued per month, up to 30 days)</li>\n<li>Additional paid time off including Wellness Days, and Community Service &amp; Cultural Days.</li>\n<li>Professional development and training opportunities.</li>\n<li>Comprehensive benefit plan (health, dental, vision, travel, life insurance, and critical illness coverage with 100% employer paid premiums)</li>\n<li>Supportive workplace culture focused on teamwork and well-being.</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-weight: bold\">Interested in this position?  We encourage you to apply.  Applications will be accepted until May 31, 2026.  Only those selected for an interview will be contacted.</span></p>\n<p><br></p>\n<p><span style=\"font-size: 10pt\">FIREFLY does not use artificial intelligence to screen, assess, or select applicants.</span></p>",
    "compensation": "$47,618 - $53, 251 per year (placement on the wage grid is dependent on education and experience)",
    "departmentId": "18449",
    "locationType": "0",
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    "jobCategoryId": null,
    "jobOpeningName": "Administrative Assistant",
    "departmentLabel": "Administration",
    "jobOpeningStatus": "Open",
    "minimumExperience": "Mid-level",
    "jobOpeningShareUrl": "https://fireflynw.bamboohr.com/careers/351",
    "employmentStatusLabel": "Full Time"
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}