Billing Clerk

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    "requisitionDescription": "<div><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Aptos\",sans-serif;' data-pasted=\"true\"><strong><span style=\"font-family: tahoma, sans-serif; border: 1pt windowtext; padding: 0in; font-size: 16px; color: rgb(0, 0, 0);\">Purpose of Role:</span></strong></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Aptos\",sans-serif;text-align:justify;'><span style=\"font-family: tahoma, sans-serif; border: 1pt windowtext; padding: 0in; font-size: 16px; color: rgb(0, 0, 0);\">We are seeking a detail-oriented and organized Legal Billing Specialist to join our Roseland, NJ office. This in-person role provides the opportunity to work closely with our attorneys and team, supporting accurate client billing, timely invoice processing, and compliance with firm and client policies. This position offers hands-on experience in legal billing and accounting within a collaborative, friendly, and fast-paced environment.</span></p><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Aptos\",sans-serif;'><span style=\"font-family: tahoma, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><strong><span style=\"border: 1pt windowtext; padding: 0in;\">Responsibilities:</span></strong></span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Prepare and process client invoices for legal services rendered, ensuring accuracy and compliance with client billing arrangements and firm policy.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Run pre-bills and collaborate with attorneys and administrative staff for review and adjustments.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Review and edit time entries to ensure proper matter coding, billing rates, and adherence to attorney, client, and e-billing guidelines.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Enter billing information accurately into the firm&rsquo;s billing software.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Serve as the primary liaison between administrative staff, attorneys, and the accounting department to resolve billing discrepancies and clarify billing issues.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Address client billing inquiries and discrepancies professionally and efficiently.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Generate reports related to time and billing, as well as other client-related financial reports as needed.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Conduct monthly reviews of retainer accounts and apply them properly to client invoices.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Assist the accounting team with other administrative tasks as required.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Aptos\",sans-serif;'><span style=\"font-family: tahoma, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><strong><span style=\"border: 1pt windowtext; padding: 0in;\">Qualifications:</span></strong></span></p><ul style=\"margin-bottom:0in;margin-top:0in;\" type=\"disc\"><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">High school diploma or GED required, Associate&rsquo;s degree or coursework in accounting, business, or a related field preferred.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Prior experience in legal billing or accounting is helpful but not required; training will be provided.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Proficiency in MS Word, Excel, and Outlook; billing software experience is a plus.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Strong attention to detail, organizational skills, and ability to manage multiple tasks.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Excellent communication skills and client-focused attitude.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Maintains professionalism, confidentiality, and focus, even in high-pressure or fast-paced situations, while working independently and collaboratively.</span></li><li style=\"margin: 0in 0in 8pt; font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\"><span style=\"border: 1pt windowtext; padding: 0in;\">Eagerness to learn and grow in accounting and legal billing.</span></li></ul><p style='margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;font-size:11.0pt;font-family:\"Aptos\",sans-serif;'><span style=\"font-family: tahoma, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><strong>Compensation &amp; Benefits: </strong>This position offers a salary range of $55,000 - $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit-based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position.</span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:8.0pt;line-height:106%;' data-pasted=\"true\"><span style=\"font-family: tahoma, sans-serif; font-size: 16px; color: rgb(0, 0, 0);\"><strong>Equal Opportunity Employer:</strong></span></p><p style='margin-right:0in;margin-left:0in;font-size:15px;font-family:\"Calibri\",sans-serif;margin-top:0in;margin-bottom:8.0pt;line-height:106%;text-align:justify;'><span style=\"font-size: 16px; font-family: tahoma, sans-serif; color: rgb(0, 0, 0);\">Mandelbaum Barrett PC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristic protected by applicable federal, state, or local law.</span></p></div>\n",
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