Office Administrator

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  "workplace_type": "on_site",
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    "id": "35",
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    "location": {
      "city": "Msida",
      "state": "Malta"
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    "departmentLabel": "HR",
    "employmentStatusLabel": "Full-Time"
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    "location": {
      "city": "Msida",
      "state": "Malta",
      "postalCode": "MSD1431",
      "addressCountry": "Malta"
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    "datePosted": "2026-06-17",
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    "description": "<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">About Prism</span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">At Prism, we push the boundaries of gaming technology and design, leveraging state-of-the-art tools and innovative thinking to create games that are both visually stunning and intellectually engaging. Our commitment to creativity and innovation enables us to deliver unique gaming experiences that captivate players worldwide. </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Join us as we continue to develop exceptional games that inspire, challenge, and entertain audiences across the globe.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">About the Role</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">We are looking for a highly organised, proactive Office Administrator to keep our Sliema office running smoothly and support our day-to-day operations &amp; client relations functions. </span><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">This is a hands-on, trusted role for someone who thrives in a fast-paced environment and enjoys taking ownership of a wide variety of responsibilities. </span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">The successful candidate will work closely with senior leadership, serving as a central coordinator across the business, managing schedules, operations and office infrastructure while serving as a friendly, professional point of contact for everyone who interacts with Prism. This position requires a proactive, service-oriented individual who can manage multiple priorities, communicate effectively with stakeholders, and maintain a well-structured office environment. Because our work involves gaming hardware, the role also includes light technical and equipment support, so comfort around electronics and IT is a real plus.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">If you're service-oriented, able to balance competing priorities, and take pride in a well-run office, we'd love to hear from you!</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Executive Support:</span><br></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Manage the Managing Director's diary, meetings and travel arrangements;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate and support day-to-day business operations and administrative activities;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate flights, accommodation, itineraries and business travel logistics;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support business decision-making processes by coordinating information, managing expectations, and tracking expenses;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Prepare meeting agendas, minutes and action points;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Serve as a primary point of contact for internal and external stakeholders;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Follow up with department heads and key stakeholders on agreed actions;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Handle confidential correspondence and documentation;</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate signatures and approvals across multiple group entities;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Liaise with auditors, lawyers, banks and external service providers;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support regulatory and company administration processes when required.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Office &amp; Facilities Coordination:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Support the day-to-day administration of office premises;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with operational, technical, and office infrastructure-related tasks;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Coordinate suppliers, contractors and service providers;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Oversee office supplies, stock, deliveries and general facilities requirements;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Maintain overall office organisation, ensuring the office environment remains tidy, professional and welcoming at all times;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Assist with company events and internal initiatives.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Requirements</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Essentials:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Minimum 3 years' experience in an Executive Assistant, Personal Assistant or senior administration role;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Previous experience supporting Director or Managing Director level stakeholders;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Fluency in English, both written and spoken, Maltese will be considered a benefit;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Excellent organisational skills with strong attention to detail;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Professional, confident, and courteous communication skills;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Ability to handle highly confidential information with discretion;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Comfortable working across multiple projects and business areas simultaneously;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Advanced Microsoft Office skills, particularly Powerpoint, Word and Excel;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Proactive and self-motivated, with the ability to work independently and follow established processes;</span></li>\n</ul>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Valid driver's licence is required.</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt; font-weight: bold\">Technical Skills:</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Because the role includes some hands-on support for our gaming hardware and office equipment, the following are valued but not essential, and we're happy to provide training:</span></p>\n<p><br></p>\n<ul>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Basic to intermediate IT skills: hardware setup, software installation, network connectivity, and general technical support;</span></li>\n<li><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Basic to intermediate knowledge of electrical and electronic systems, including setting up, troubleshooting, and maintaining devices.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Working Hours</span><br></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">Monday to Friday, 9:00 AM - 5:00 PM, fully on-site.</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 14pt; font-weight: bold\">Why Join Prism?</span></p>\n<p><br></p>\n<p><span style=\"font-family: Arial, sans-serif; font-size: 10pt\">At Prism, we work together as one team with a shared purpose. We foster a collaborative, open and friendly environment where talent, communication and accountability drive success. Our goal is to build a high-performing, cross-functional team that empowers individuals to contribute, grow and make a meaningful impact that matters.</span></p>",
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