Junior Office Manager

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  "last_changed_at": "2026-05-30T06:01:25.429Z",
  "active_status": "active"
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  "location": {
    "raw": "Madrid, 28006, Spain",
    "city": "Madrid",
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  "inferred_at": "2026-06-06T10:23:23.968Z",
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    "included": true,
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    "id": "762",
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    "location": {
      "city": "Madrid",
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    "jobOpeningName": "Junior Office Manager",
    "departmentLabel": "Sales",
    "employmentStatusLabel": "Permanent"
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    "location": {
      "city": "Madrid",
      "state": null,
      "postalCode": "28006",
      "addressCountry": "Spain"
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    "datePosted": "2026-04-29",
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    "description": "<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">About Utmost International</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Utmost International is a leading provider of insurance-based wealth solutions operating across the UK, Europe, Latin America, Asia, and the Middle East. Its solutions are largely based on unit-linked insurance policies, serving the needs of affluent, high net worth (HNW), and ultra-high net worth (UHNW) individuals.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">About Utmost Luxembourg S.A.</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Sitting at the crossroads of private banking, asset management, and insurance, we operate in a well-established and fast-growing division of the financial services industry. Our dynamic international team of 450+ experienced wealth structuring specialists, subject-matter and technical experts consists of 50 different nationalities, speaking over 30 languages. </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">We are a diverse and inclusive organisation driven by a values-based culture that promotes excellence, ambition, and innovation. We invest in talented teams who develop their expertise, curated through support and training, and fostered through a people centred culture. Our people truly are our greatest asset!</span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"> </span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><span style=\"font-weight: bold\">Your role – Are you ready for a challenge?</span></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Your responsibilities will be as follows:</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Office Management</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assistance to Director and rest of the team,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Office organization: visits, contact with suppliers, etc.,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Travel booking for the team &amp; management of expenses/invoices (plain tickets, trains, hotels, restaurants)</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Coordination of small projects (stationary, printing, events),</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Basic management &amp; coordination of tax, regulatory and operational issues of our entity,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Support in-house meetings with partners and clients,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Follow up on incidences until resolution with our service providers (IT, Banking, facilities, phone, internet...),</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Coordination of electronic and physical envelopes, and collecting of packages.</span></li>\n</ul>\n</li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Sales Support</span>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Data introduction in the Remediation tool (AML information on the clients),</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Marketing Data base for events. Emailing, etc for Spanish &amp; Latam clients,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Salesforce data management on meetings and contacts,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assisting Sales Managers with form filling for new business and transactions,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Assisting Sales Managers in keeping track of all the transactions.</span></li>\n</ul>\n</li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt; font-weight: bold\">Your profile – Have you got what it takes to become our Junior Office Manager?</span></p>\n<ul>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">1-2 years of experience in a similar role,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Fluency in Spanish &amp; English,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Secretarial degree &amp; skills,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Adaptable and flexible, you enjoy working in a challenging and dynamic environment,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">A team player with outstanding organisational and communication skills,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Customer-oriented approach, professional appearance and conduct, diplomatic and demonstrate absolute discretion as the situation demands,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Ability to operate autonomously, prioritise tasks and exercise sound judgment and creativity in finding solutions,</span></li>\n<li><span style=\"font-family: Inter, sans-serif; font-size: 10pt\">Proactive and reactive, quick learner with the willingness to learn about the business and contribute to its success.</span><br></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em>As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to gender, colour, religion, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.</em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em> </em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em>Given the sensitive nature of our business, industry sector and the role as described, the selected candidate is required to provide a criminal record (Bulletin n°3 for Luxembourgish residents). This excerpt will be kept by Utmost Luxembourg S.A. in compliance with article 8-5 (2) of the law of 23 July 2016 and for no longer than one month from the conclusion of the employment contract; otherwise, it will be destroyed without any undue delay should the candidate not be hired.<br></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em> </em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em>Utmost Luxembourg S.A. is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently.<br></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em> <br></em></span></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em>Our Recruitment Privacy Notice is in line with GDPR and provides more information with regards to the types of data that we collect and hold on you as a job applicant, including for the performance of Background Checks.  It also sets out how we use that information, how long we keep it for and other relevant information about your data. For full details please click here <a href=\"https://utmostinternational.com/wp-content/uploads/2026/01/Recruitment-Privacy-Statement_ULU.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Recruitment Privacy Statement</a></em></span><br></p>\n<p><span style=\"font-family: Inter, sans-serif; font-size: 10pt\"><em><br></em></span></p>\n<p><span style=\"color: rgb(255, 255, 255); font-family: Inter, sans-serif; font-size: 10pt\"><em>#utmost</em></span></p>",
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    "minimumExperience": "Entry-level",
    "jobOpeningShareUrl": "https://utmost.bamboohr.com/careers/762",
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