Executive Assistant

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      "state": "Ontario"
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    "jobOpeningName": "Executive Assistant",
    "departmentLabel": "Executive Support",
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    "location": {
      "city": "Toronto",
      "state": "Ontario",
      "postalCode": "M4V 1L5",
      "addressCountry": "Canada"
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    "datePosted": "2025-12-30",
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The Azrieli Foundation is one of Canada’s largest philanthropic foundations, supporting initiatives in education, science &amp; healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Position Summary</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The Executive Assistant (EA) is a trusted partner responsible for enabling the effectiveness of the Managing Director and other executives through high-level executive support, coordination, and judgment. This role is designed for an experienced Executive Assistant who operates with autonomy, discretion, and precision, and who brings a proactive, anticipatory approach to executive support.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The EA is accountable for managing complex executive workflows, preparing leaders for high-stakes internal and external engagements, and ensuring seamless coordination across executive leadership, the Board, advisory bodies, and external stakeholders. Over time, the EA will be empowered to make decisions on behalf of executives within defined parameters, acting as an extension of the executive office.</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Key Responsibilities</span></p>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Executive Partnership &amp; Decision Support</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Provide executive-level support to the Managing Director and other executives, operating as a trusted partner and extension of the executive office</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Proactively anticipate executive needs, priorities, deadlines, and potential issues, ensuring leaders are consistently prepared and well-positioned</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage highly complex calendars across MD-level leadership, applying judgment to prioritize requests, sequence meetings, and resolve conflicts</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Act as a gatekeeper for executive time, independently triaging requests and, over time, making scheduling and prioritization decisions on behalf of executives</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prepare executives for meetings and engagements by coordinating agendas, briefing materials, background context, and follow-ups</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Coordination, Tracking &amp; Execution</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Track executive commitments, decisions, and action items, ensuring timely follow-through and alignment with organizational priorities</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Coordinate meetings involving executive leadership, Board members, advisory council members, and external stakeholders</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Prepare, review, and edit executive-level correspondence, briefing notes, presentations, reports, and meeting materials</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Maintain meticulously organized records, documentation, and filing systems to support executive continuity and decision-making</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support executive-led initiatives by coordinating timelines, inputs, and stakeholders as required</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Stakeholder &amp; Board Liaison</span></span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Serve as a primary point of contact for executive leadership, Board members, advisory councils, and external partners</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Manage inbound inquiries from external stakeholders and prospective partners with professionalism, discretion, and sound judgment</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Support relationship stewardship by maintaining contact databases, tracking engagements, and ensuring appropriate follow-up</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Represent the executive office with diplomacy, clarity, and confidence in all interactions</span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Qualifications and Competencies</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">7+ years of experience providing executive-level support to MD, C-suite, or equivalent leadership</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Demonstrated experience supporting multiple executives and navigating complex organizational dynamics</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Exceptional attention to detail, with a proven ability to anticipate needs, identify risks, and prevent issues before they arise</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong judgment and discretion, with experience handling sensitive, confidential, and high-stakes matters</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Highly developed organizational and prioritization skills in a fast-paced, executive environment</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Outstanding written and verbal communication skills, including experience preparing executive-level materials</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Advanced proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); comfort with CRM or collaboration platforms</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Bilingual (English/French) preferred but not required</span></li>\n</ul>\n<p><br><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Attributes and Personal Characteristics</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">High level of professionalism, integrity, and discretion</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Ability to anticipate needs and be proactive</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Highly organized, efficient, and solutions-oriented</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Strong interpersonal skills and a collaborative spirit.</span></li>\n</ul>\n<p><br><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Living Our Values – The Azrieli Foundation</span> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The Azrieli Foundation’s values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisions—every single day. Those who succeed at the Azrieli Foundation exemplify the core principles of: </span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Integrity &amp; respect </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Taking on big challenges </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Excellence </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Passion for making a difference </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Results-oriented mindset </span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Sustainable impact </span></li>\n</ul>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"><span style=\"font-weight: bold\">Inclusivity and Accessibility</span> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to <a href=\"mailto:[email protected]\" target=\"_blank\" rel=\"noopener noreferrer\">[email protected]</a>. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">About the Foundation:</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Driven by a strong belief in philanthropy’s powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society. </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\"> </span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others. </span></p>\n<p><br></p>",
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