Office Coordinator

About the Role Muon seeks a Office Coordinator for our Mountain View, CA office. In this role, you will be responsible for managing day-to-day operations and maintenance of company facilities, including visitor management, workspace functionality, and facility-related vendor relationships, while ensuring safe, efficient, and compliant work environments. You will also take ownership of small repairs, maintenance tracking, and lead facilities projects from planning through completion. Important: This role requires on-site presence Monday through Friday from 8:00 AM – 5:00 PM. Additionally, this role may require on-call availability on weekends in the event of a company event or a facility emergency. Responsibilities Day-to-Day Operations Manage the front door and oversee Muon's guest check-in process, ensuring a smooth and positive experience for all visitors Maintain end-to-end employee experience including but not limited to cafe, snacks, badge distribution and access and collaboration areas Receive USPS, scan and email documents to the appropriate department Conduct a daily perimeter check before leaving to ensure the security of our facility; create and issue corporate badges Stay vigilant with ADA compliance and building compliance Coordinate vendors to resolve on-site facility issues to ensure business is minimally impacted Maintenance & Repairs Coordinate and track maintenance and repair activities for building systems including HVAC (including cleanroom/HEPA), security systems, fire protection, and other facility infrastructure Perform small repairs and hands-on maintenance tasks to keep the workspace functional and safe Identify and resolve field issues during facility modifications, escalating to engineering or management as needed Facilities Projects Lead facilities projects from planning through turnover, partnering with engineers, contractors, and vendors across procurement, installation, and commissioning phases Communicate planned work and schedules to internal teams, subcontractors, and suppliers to meet operational needs and deadlines Participate in facility readiness activities and assist with response to facility emergencies or environmental threats Qualifications Must be able and willing to reliably work in our Mountain View office 5 days per week from 8:00 AM – 5:00 PM (this role does not offer a WFH option) 1–2 years of corporate facilities, operations, or related experience Familiarity with building systems including HVAC, cleanroom/HEPA environments,and fire protection. Good written communication skills Computer literacy, including experience with Google Workspace and Slack Familiarity with stringent visitor registration policies and systems (iPad, The Receptionist, Envoy; ITAR knowledge is a plus) Proactively identify and resolve issues, taking personal accountability for solutions and follow-through Ability to adapt to a dynamic, fast-paced environment Nice-to-Have Skills Associate's degree or equivalent experience Experience working with ticket management software (Asana, Jira a plus) Experience supporting construction or facilities modification projects Familiarity with local authority documentation Salary This role is non-exempt. The salary range for this role is $78,000 – $99,000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be based on skills, qualifications, experience, and geographic location as assessed during the interview process. About Muon Space Founded in 2021, Muon Space is an end-to-end Space Systems Provider that designs, builds, and operates LEO satellite constellations delivering mission-critical data. Our revolutionary, integrated technology stack enables customers to optimize every dimension of their missions for faster time-to-orbit and superior constellation remote sensing performance. Our state-of-the-art facility in the heart of Silicon Valley is optimized for manufacturing spacecraft and rapid, flexible payload integration at scale. From climate monitoring to national security, Muon Space is dedicated to delivering Earth Intelligence for a safer and more resilient world. Taking Care of Our Team At Muon salary is only part of our total compensation package. In addition to salary, full-time employees receive equity compensation as well as benefits including medical, dental, and vision insurance, a 401k retirement plan, short & long term disability and life insurance. We also offer three weeks paid vacation for new employees, along with 12 paid holidays, unlimited sick time and paid parental leave. Our mission embraces the entire planet and we believe our team should too. Muon is dedicated to creating a diverse and dynamic company and workforce. We believe in equal employment opportunity regardless of race, color, ancestry, religion, sex, age, national origin, citizenship, sexual orientation, marital status, disability, or gender identity. We value diversity in the workplace, and that starts with our applicants. We encourage you to apply, even if you don't check all the boxes, and we look forward to reviewing your application! In addition, if you need a reasonable accommodation as part of your application for employment or interviews with us, please let us know. ITAR/EAR Requirements This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. The Company may, for legitimate business reasons, decline to pursue any export licensing process.

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  "title": "Office Coordinator",
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