Program Assistant

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    "requisitionDescription": "<div><p><span style=\"color: rgb(0,0,0);\"><strong>Summary Purpose for the Position</strong></span></p><p><span style=\"color: rgb(0,0,0);\">Provide clerical support and assistance to the center-level staff in all aspects of office function to ensure efficient and smooth daily operations of the office.</span></p><p><br></p><p><span style=\"color: rgb(0,0,0);\"><strong>Requirements (Education, Experience, Certification, Knowledge, Skill)</strong></span></p><p><span style=\"color: rgb(0,0,0);\">High School diploma/GED</span></p><p><span style=\"color: rgb(0,0,0);\">Primary technical and interpersonal skills in the secretarial field&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Typing skill for 60 wpm and basic computer skills</span></p><p><span style=\"color: rgb(0,0,0);\">One(1) year secretarial experience</span></p><p><span style=\"color: rgb(0,0,0);\">Must demonstrate strong written, verbal and electronic communication skills that demonstrate the ability to interpret and provide clarification as needed.&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Bilingual preferred (English/language of majority of families in the program)</span></p><p><br></p><p><span style=\"color: rgb(0,0,0);\"><strong>Position Responsibilities</strong></span></p><p><span style=\"color: rgb(0,0,0);\">Screen telephone calls for management staff, maintain a message system for unavailable staff, provide routine information to callers and walk-ins, greet and direct office visitors to proper management staff.&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Type and proofread official and routine correspondence for management staff</span></p><p><span style=\"color: rgb(0,0,0);\">Sort and distribute incoming and outgoing mail</span></p><p><span style=\"color: rgb(0,0,0);\">Maintain office, staff and children&rsquo;s files. Maintain records of all outgoing correspondence, procedural memos and current forms.&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Batch and mail timesheets, mileage reimbursements request and data collection materials within mandated time lines</span></p><p><span style=\"color: rgb(0,0,0);\">Assist in completing family eligibility in the PROMIS database</span></p><p><span style=\"color: rgb(0,0,0);\">Maintain accurate records of petty cash expenses (with receipts) and process request for replenishment of account regularly with supervisory approval</span></p><p><span style=\"color: rgb(0,0,0);\">Complete vaprs and maintain and track budge reports by entering information into spreadsheets</span></p><p><span style=\"color: rgb(0,0,0);\">Maintain center level inventory</span></p><p><span style=\"color: rgb(0,0,0);\">Prepare and process accounts including office expenditures, timesheets TAERS, and data transmittals according to established procedures, order supplies and data forms</span></p><p><span style=\"color: rgb(0,0,0);\">Assist in outreach/recruitment, follow-up, or other services as necessary</span></p><p><span style=\"color: rgb(0,0,0);\">Implement School readiness plan</span></p><p><span style=\"color: rgb(0,0,0);\">Adhere to established Work Plan and update as necessary or directed by Supervisor.</span></p><p><span style=\"color: rgb(0,0,0);\">Adhere to PathStone&rsquo;s Confidentiality Policy.</span></p><p><span style=\"color: rgb(0,0,0);\">Adhere to PathStone&rsquo;s Child Abuse and Neglect Policy.</span></p><p><span style=\"color: rgb(0,0,0);\">Adhere to PathStone&rsquo;s Positive Guidance Policy.</span></p><p><span style=\"color: rgb(0,0,0);\">Assist in the physical maintenance and care of center facility such as sweeping, mopping, sanitizing and garbage disposal.</span></p><p><span style=\"color: rgb(0,0,0);\">Perform other job related duties as required or assigned.</span></p><p><br></p><p><span style=\"color: rgb(0,0,0);\"><strong>Working Conditions/Environment</strong></span></p><p><span style=\"color: rgb(0,0,0);\">Must be able to work flexible hours (some evening/week-end hours).</span>&nbsp;</p><p><span style=\"color: rgb(0,0,0);\">Must be able to travel (some overnight).&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Must be able to work with cleaning products such as bleach and disinfectants.&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Moderate exposure to disease agents.</span>&nbsp;</p><p><span style=\"color: rgb(0,0,0);\">Includes outdoor work.</span>&nbsp;</p><p><span style=\"color: rgb(0,0,0);\">Position must frequently bend and lift up to 60 pounds.</span></p><p><br></p><p><span style=\"color: rgb(0,0,0);\"><strong>Transportation Requirement</strong>&nbsp;</span></p><p><span style=\"color: rgb(0,0,0);\">Position requires automobile, driver&rsquo;s license and insurance.</span></p><p><br></p><p><span style=\"color: rgb(0,0,0);\">Last Updated: N/A</span>&nbsp;</p><p><br></p></div>\n",
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