Receptionist/Office Assistant

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  "active_status": "active"
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  "language": "en",
  "location": {
    "raw": "Rotorua, Bay of Plenty, 3010, New Zealand",
    "city": "Rotorua",
    "region": "Bay of Plenty",
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    "confidence": 0.8
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  "inferred_at": "2026-06-06T10:25:09.285Z",
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    "location": {
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      "region": "Bay of Plenty",
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  "list_job": {
    "id": "310",
    "isRemote": null,
    "location": {
      "city": "Rotorua ",
      "state": "Bay of Plenty"
    },
    "atsLocation": {
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      "state": null,
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    "departmentId": "19395",
    "locationType": "0",
    "jobOpeningName": "Receptionist/Office Assistant",
    "departmentLabel": "Facilities & Office Services",
    "employmentStatusLabel": "Full time"
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  "detail_job_opening": {
    "location": {
      "city": "Rotorua ",
      "state": "Bay of Plenty",
      "postalCode": "3010",
      "addressCountry": "New Zealand"
    },
    "datePosted": "2026-05-20",
    "atsLocation": {
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    "description": "<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Be the welcoming face and helping hand that keeps our Rotorua office running smoothly.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">At Tompkins Wake, we believe exceptional workplaces are built by exceptional people. We’re looking for an organised, proactive and people focused <span style=\"font-weight: bold\">Receptionist / Office Assistant</span> to join our Rotorua team and play a key role in creating a professional, welcoming and well-supported environment for both our clients and our people.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">This is a varied, hands on role where no two days are the same. One moment you’ll be greeting clients and coordinating meeting rooms, the next you’ll be helping with office set up, organising deliveries, supporting events, or assisting the wider team with day to day office tasks.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">If you enjoy being busy, take pride in keeping things running smoothly, and love being part of a positive team culture - we’d love to hear from you!</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">What you’ll be doing</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Reception &amp; Client Experience</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Providing a warm, professional front of house experience for clients and visitors</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Answering phones and managing general enquiries with confidence and care</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Coordinating meeting rooms, catering and client hospitality</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Managing courier deliveries and incoming/outgoing mail</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Helping maintain a tidy, welcoming reception and client area</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Office Support</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assisting with day to day office operations and administrative support</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Keeping kitchens, communal areas and office spaces clean, stocked and organised</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Completing internal deliveries and general office errands promptly</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Supporting meeting and event set up/pack down, seminars and staff functions</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Assisting with scanning, binding, copying and other ad hoc administrative requests</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Helping with onboarding/offboarding tasks and office coordination activities</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">What we’re looking for</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">You’ll bring:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Previous experience in administration, reception or office support roles</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A strong customer service mindset and professional presentation</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Excellent communication and organisational skills</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The ability to juggle multiple tasks and stay calm under pressure</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A proactive, team focused attitude and willingness to pitch in wherever needed</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Confidence using Microsoft Office (Word, Outlook and Excel)</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Most importantly, you’ll be someone who enjoys helping others, takes pride in your work and contributes positively to team culture.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">Why Tompkins Wake?</span></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">At Tompkins Wake, our people matter. We work hard, support each other and genuinely enjoy what we do. You’ll be joining a firm that values collaboration, development and creating a workplace where people can thrive.</span></p>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt; font-weight: bold\">We offer:</span></p>\n<ul>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A supportive and inclusive team environment</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Variety and autonomy in your day to day work</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Opportunities to learn and grow</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">A modern, professional office in central Rotorua</span></li>\n<li><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">The chance to be part of a firm doing exceptional work with great people</span></li>\n</ul>\n<p><br></p>\n<p><span style=\"font-family: arial, helvetica, sans-serif; font-size: 12pt\">Apply now with your CV and a brief cover letter telling us why you’d be a great fit for the role.</span></p>",
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