HR Office Assistant

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  "json_ld": {
    "url": "https://careers-usu.icims.com/jobs/10449/hr-office-assistant/job",
    "@type": "JobPosting",
    "title": "HR Office Assistant",
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    "datePosted": "2026-06-22T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>Come join the Human Resources (HR) team at Utah State University as a part-time Office Assistant! This position works an average of 20 hours per week (typically 15–29 hours), Monday through Friday during regular business hours (8:00 a.m.–5:00 p.m.), and provides essential administrative support to the HR office.</p>\n<p> </p>\n<p>The main job duties include supporting office filing processes, maintaining and organizing employee records, and covering the front desk during the HR Administrative Assistant’s lunches and days off, as needed. This requires answering and directing phone calls appropriately, and assisting walk-in customers.</p>\n<p> </p>\n<p>This role is ideal for someone who is detail-oriented, organized, and enjoys providing excellent customer service. As part of a fantastic, supportive team, you will interact with employees, candidates, and campus partners while gaining valuable experience in human resources and administrative operations.</p>\n<h2>Responsibilities</h2>\n<ul>\n <li>Assist with general office filing and filing projects</li>\n <li>Scan and upload documents to electronic employee files</li>\n <li>Front desk receptionist coverage as needed. Answering phones, directing calls to appropriate parties, and data entry.</li>\n <li>Verifications of employment</li>\n <li>Provide administrative support to the Benefits Team by reviewing, organizing, and routing incoming documentation.</li>\n <li>Process employee termination files</li>\n <li>Arrange and organize the office filing room</li>\n <li>Research missing employee files</li>\n <li>Request archived employee files</li>\n <li>Performs miscellaneous job-related duties as assigned</li>\n</ul>\n<h2>Qualifications</h2>\n<p><strong>Minimum Qualifications</strong></p>\n<ul>\n <li>High School diploma/GED.</li>\n <li>Demonstrated experience in a public/customer service role.</li>\n <li>Working knowledge of Microsoft Office programs.</li>\n</ul>\n<p><strong>Preferred Qualifications</strong></p>\n<ul>\n <li>Relevant post-secondary training or related certificate.</li>\n <li>Prior clerical/office work experience.</li>\n</ul>\n<p><strong>Knowledge, Skills, and Abilities</strong></p>\n<ul>\n <li>Strong attention to detail.</li>\n <li>Ability to communicate clearly, both verbally and in writing, with the public and customers.</li>\n <li>Ability and skill to make decisions regarding the day-to-day operation of the functional area.</li>\n <li>Ability to maintain and process highly confidential records and personnel information with discretion and confidentiality.</li>\n <li>Competence in preparing routine administrative paperwork.</li>\n <li>Demonstrated problem-solving abilities with creative solutions.</li>\n <li>Ability to handle interactions with frustrated or upset customers professionally.</li>\n <li>Strong organizational skills with the capacity to manage interruptions efficiently.</li>\n <li>Works well in both team and independent environments.</li>\n</ul>\n<h2>Required Documents</h2>\n<p>Along with the online application, please attach:</p>\n<ul>\n <li>Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” </li>\n <li>Answer the following during your application:\n  <ul>\n   <li>Please describe your availability during normal business hours (Monday–Friday 8–5) and any scheduling limitations.</li>\n  </ul></li>\n</ul>\n<p>**Document size may not exceed 10 MB.**</p>\n<h2>Advertised Salary</h2>$15/hr\n<h2>ADA</h2>\n<p>Employees work indoors and are protected from weather and/or contaminants, but not necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.</p>\n<h2>College/Department Highlights</h2>\n<p>USU Human Resources is dedicated to a positive customer experience and team members are empowered to engage employees and use their personal talents to achieve the mission of the university. We support and encourage rather than judge, criticize, and critique. We value diversity and have high expectations of performance and values. We believe in maintaining an open-minded approach to problem-solving, conflict management, and decision-making. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for a reputation of integrity. If you desire to work in such an environment and meet the qualifications, we welcome your application!</p>\n<h2>University Highlights</h2>\n<p>Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.</p>\n<p> </p>\n<p>USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.</p>\n<p> </p>\n<p>Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.</p>\n<p> </p>\n<p>Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. </p>\n<p> </p>\n<p>The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or [email protected]<u>.</u> </p>\n<p> </p>\n<p>*updated 12/2025</p>\n<h2>Notice of Non-discrimination</h2>\n<p>In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.</p>\n<p> </p>\n<p>Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.</p>\n<p> </p>\n<p>Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.</p>\n<p> </p>\n<p>In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces. </p>\n<p> </p>\n<p>The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:</p>\n<p> </p>\n<p><strong>Matthew Pinner</strong></p>\n<p>Executive Director </p>\n<p>Civil Rights & Title IX Office</p>\n<p>[email protected]</p>\n<p>435-797-1266 | Old Main Rm. 401D</p>\n<p>1475 Old Main Hill, Logan, UT 84322</p>\n<p> </p>\n<p><strong>Cody Carmichael</strong></p>\n<p>Title IX Coordinator </p>\n<p>[email protected]</p>\n<p>435-797-1266 | Old Main Rm. 402D</p>\n<p>1475 Old Main Hill, Logan, UT 84322</p>\n<p> </p>\n<p>For further information regarding non-discrimination, please visit crtix.usu.edu or contact: </p>\n<p> </p>\n<p>U.S. Department of Education </p>\n<p>Denver Regional Office</p>\n<p>303-844-5695| [email protected]</p>\n<p> </p>\n<p>U.S. Department of Education </p>\n<p>Office of Assistant Secretary for Civil Rights</p>\n<p>800-421-3481 |  [email protected]</p>\n<p> </p>\n<p>*updated 10/2025</p>",
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