Office Coordinator

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    "datePosted": "2026-06-15T04:00:00.000Z",
    "description": "<h2>Overview</h2>\n<p>Gordon Rees Scully Mansukhani, a national law firm with offices in all 50 states, has an immediate opening for an onsite Administrative Assistant in its downtown Phoenix, AZ office. This is a full-time, onsite position. The Administrative Assistant supports the Regional Office Administrator in addressing operational needs, facilitates issue resolution, and contributes to an efficient and well-functioning office environment.</p>\n<p>This role is ideal for someone who is highly organized, dependable, proactive and thrives working independently, takes ownership of responsibilities, and is comfortable acting as the in-office point person for a remote team. You will manage administrative and operational tasks that support attorneys and remote staff in the Phoenix office.</p>\n<p> </p>\n<p>The ideal candidate is detail-oriented, professional, tech-savvy, and able to prioritize effectively.</p>\n<p> </p>\n<p><strong>Responsibilities:</strong></p>\n<ul>\n <li>Open, scan, organize, and distribute incoming mail.</li>\n <li>Coordinate outgoing mail, certified mail, and package shipments.</li>\n <li>Maintain organization and appearance of the office space.</li>\n <li>Serve as the onsite liaison for vendors, building management, and deliveries.</li>\n <li>Assist attorneys and remote staff with administrative requests.</li>\n <li>Manage electronic filing, document organization, and data entry.</li>\n <li>Reserve and set up conference rooms for meetings, including assistance with technology for those participating virtually.</li>\n <li>Handle confidential information with professionalism and discretionMonitor office and breakroom supplies and place orders as needed.</li>\n <li>Support operational projects and process improvements as requested.</li>\n <li>Support security and emergency preparedness protocols.</li>\n <li>Perform other duties as assigned.</li>\n</ul>\n<p><strong>Qualifications:</strong></p>\n<ul>\n <li>Four (4)-year college degree. A minimum of five (5) years of verified related work experience in a professional office. Comparable work experience may be substituted for educational requirements.</li>\n <li>Strong organizational skills are essential.</li>\n <li>Demonstration of good communication skills (written and verbal) and a command of the English language, including proper use of spelling and grammar.</li>\n <li>Must have solid computer skills including experience with word processing, spreadsheet, database and presentation programs.</li>\n <li>Ability to juggle multiple projects and respond quickly to changing priorities.</li>\n <li>Ability to evaluate problems and formulate successful solutions in a timely manner.</li>\n <li>Ability to work independently as needed with little or no direction.</li>\n</ul>\n<p> </p>\n<p>The firm offers a friendly, business casual environment with competitive salary and a full benefits package, including Medical, Dental, Vision, 401K, PTO, Disability, Parental Leave and Life Insurance.</p>\n<p> </p>\n<p>For consideration, please submit a cover letter and resume.Gordon Rees Scully Mansukhani is an equal opportunity employer.</p>\n<p> </p>\n<p><em>No recruiter emails or telephone calls.</em><em>Disclaimer: Reposting positions from this website does not authorize search firms or other third parties to directly solicit candidates on the firm’s behalf or represent a relationship with the firm. Agencies must sign GRSM’s fee agreement. The firm’s search agreements are specific to individuals and groups who will be considered on a case-by-case basis. Candidates submitted by a search firm without an executed search firm agreement will not be considered as an applicant. For consideration, please send a detailed blind profile of your candidate to: [email protected].</em></p>\n<p> </p>",
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