AP/PAYROLL CLERK

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    "requisitionDescription": "<div><p><br></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;' id=\"isPasted\"><strong><u><span style=\"font-size:16px;\">Essential Functions:</span></u></strong></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><em><span style=\"font-size:16px;\">Responsibilities &ndash;</span></em></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-left:.25in;'><span style=\"font-size:16px;\">&nbsp;</span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-size:11px;\">Preparing Accounts Payable packages by:</span></li></ul><ol style=\"list-style-type: lower-alpha;margin-left: 0.25in;\"><li><span style=\"font-size:11px;\">Obtaining purchase orders, receiving documents, packing slips and material requests from the Purchasing Department and filing them alphabetically.</span></li><li><span style=\"font-size:11px;\">Opening all mail identified as invoices and date stamping.</span></li><li><span style=\"font-size:11px;\">Matching invoices with other previously filed documents verifying quantities, pricing, tax liability and jurisdiction, accounting period and general ledger coding.</span></li><li><span style=\"font-size:11px;\">Entering packages into the Infinium registered invoice program.</span></li><li><span style=\"font-size:11px;\">Filing registered invoices in departmental order in the accounts payable office until approval for payment by the proper the authority is obtained.</span></li><li><span style=\"font-size:11px;\">Releasing approved packages into a regular invoice session.</span></li><li><span style=\"font-size:11px;\">Printing and disbursement of checks for payment of completed and approved packages.</span></li><li><span style=\"font-size:11px;\">Ensuring that finalized checks are mailed on a timely basis taking advantage of discounts.</span></li><li><span style=\"font-size:11px;\">Maintaining completed packages in a manner as to facilitate ease of retrieval for future reference.</span></li><li><span style=\"font-size:11px;\">Ensuring that vendor information is maintained and updated on a regular basis.</span></li></ol><ul style=\"list-style-type: disc;\"><li><span style=\"font-size:11px;\">Preparing Accounts Payable packages by:</span></li></ul><ol style=\"list-style-type: lower-alpha;margin-left: 44.75px;\"><li><span style=\"font-size:11px;\">Securing check stock from outside manipulation.</span></li><li><span style=\"font-size:11px;\">Maintaining a log noting check stock form numbers and date stock was transferred to Accounts Payable safekeeping.</span></li><li><span style=\"font-size:11px;\">Maintaining a numeric log that reflects all check numbers and forms used, voided or destroyed, both manual and computerized.</span></li></ol><ul style=\"list-style-type: disc;\"><li><span style=\"font-size:11px;\">Closes A/P and Payroll to G/L on a weekly basis.</span></li><li><span style=\"font-size:11px;\">Print and review AP Aging Report monthly to ensure no invoices have major delinquency.</span></li><li><span style=\"font-size:11px;\">Prints and maintains accompanying closing reports.</span></li><li><span style=\"font-size:11px;\">Reviews and settles incomplete packages.</span></li><li><span style=\"font-size:11px;\">Audits all vendor statements to resolve discrepancies and disputes on a monthly basis.</span></li><li><span style=\"font-size:11px;\">Ensures the proper review of daily time sheets and weekly time and attendance reports.</span></li><li><span style=\"font-size:11px;\">Ensures accurate, neat, organized and up-to-date filling of all payroll reports and records.</span></li><li><span style=\"font-size:11px;\">Assists in the resolution of various team member payroll problems, concerns and questions.</span></li><li><span style=\"font-size:11px;\">Ensured the accurate and timely collection of all deductions, i.e. salary advances, laundry, uniforms, etc.</span></li><li><span style=\"font-size:11px;\">Ensure the proper calculation and remittance of all garnishments received.</span></li><li><span style=\"font-size:11px;\">Keeps supervisor informed of all pertinent information regarding payroll activities and any irregularities.</span></li><li><span style=\"font-size:11px;\">Ensures a consistently cooperative and professional rapport is maintained with all external contacts.</span></li><li><span style=\"font-size:11px;\">Ensures that all timesheets are processed through the computer and that the payroll reports are distributed to all departments.</span></li><li><span style=\"font-size:11px;\">Assists in month-end and/or year-end closing process as requested by management.</span></li><li><span style=\"font-size:11px;\">Assists in internal, external, regulatory, and miscellaneous audits as requested.</span></li><li><span style=\"font-size:11px;\">Maintains historical financial and statistical data</span></li><li><span style=\"font-size:11px;\">Maintain Confidentiality</span></li><li><span style=\"font-size:11px;\">Process escheatment yearly</span></li><li><span style=\"font-size:11px;\">Any and all task or projects as assigned</span></li></ul><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><span style=\"font-size:16px;\">&nbsp;</span></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;'><strong><u><span style=\"font-size:16px;\">Requirements:</span></u></strong></p><p style='margin:0in;font-size:13px;font-family:\"Times New Roman\",serif;margin-left:.25in;'><span style=\"font-size:16px;\">&nbsp;</span></p><ul style=\"list-style-type: disc;\"><li><span style=\"font-size:12px;\">Organization skills</span></li><li><span style=\"font-size:12px;\">Distributes reports to management via e-mail and fax.</span></li><li><span style=\"font-size:12px;\">Ability to operate a 10-key adding machine.</span></li><li><span style=\"font-size:12px;\">Possess excellent verbal and written communication skills.</span></li><li><span style=\"font-size:12px;\">Mississippi Gaming Commission Work Permit required.</span></li><li><span style=\"font-size:12px;\">Experience with microcomputer software including Excel and Word.</span></li><li><span style=\"font-size:12px;\">Knowledge of Infinium AS400 based accounting software.</span></li><li><span style=\"font-size:12px;\">Prior accounts payable and/or payroll experience.</span></li></ul><p><br></p></div>\n",
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