Administrative Assistant

About Hightouch Hightouch is an Agentic Marketing Platform powered by the industry-leading Composable CDP. With complete brand context, customer data, and performance history in one place, every marketer finally has the power to build and ship end-to-end campaigns themselves. Teams move faster, stay on brand, and get AI marketing that actually works. Founded in 2019 and headquartered in San Francisco, Hightouch enables marketing teams to analyze performance, brainstorm ideas, and generate creative at a speed and quality that wasn't previously possible. Named a Leader in the 2026 Gartner® Magic Quadrant™ for Customer Data Platforms, Hightouch is trusted by leading enterprises like Domino's, Spotify, Aritzia, Cars.com, Ramp, and PetSmart. At Hightouch, our mission is to help our customers leverage data and AI to grow their businesses. The team is ambitious, impact-driven, efficient — and we believe humility, kindness, and compassion are essential to our success. If you're energized by velocity, obsessed with raising the bar, and want to build alongside people who care deeply about each other and our customers, we'd love to meet you. About the Role We're looking for a highly organized and proactive Administrative Assistant to be the operational backbone of our New York office while providing critical support to our EMEA teams in London and Paris. This role sits at the intersection of office operations, event execution, and employee experience — making it ideal for someone who thrives in a fast-paced, global environment and takes pride in keeping things running smoothly. Core Responsibilities NYC Office Management Serve as the primary point of contact for all day-to-day office operations in New York Manage vendor relationships, facilities, supplies, and office services to ensure a well-functioning workspace Coordinate with building management on maintenance, security, and space needs Own office orientation for new NYC hires Proactively identify and resolve operational issues before they become disruptions EMEA Office Management Support Provide remote coordination support for offices in London and Paris, serving as a reliable point of contact for cross-regional operational needs Support EMEA office with vendor relations, supply procurement, and facilities coordination Coordinate the EMEA Quarterly Business Review (QBR), including logistics, venue or virtual setup, vendor management, and communications Help drive consistency in office operations and processes across EMEA locations Act as a culture connector — ensuring EMEA employees feel engaged and supported from afar Events — NYC (Customer & Candidate) Plan and execute customer-facing events in New York, from intimate dinners to larger hosted gatherings, ensuring a polished and on-brand experience Coordinate candidate experience events, including recruiting receptions, office tours, and hiring-related programming Partner with Sales, Marketing, Recruiting, and People teams to align events with business goals People, Culture & Employee Experience (NYC + EMEA) Champion employee experience initiatives across New York, London, and Paris Coordinate team events, celebrations, recognition moments, and culture programming across regions Support onboarding experiences that help new hires feel welcomed and connected from day one Partner with the People team on engagement surveys, office perks, and regional culture initiatives The salary range for this position is $80,000-$115,000 per year, which is location independent in accordance with our remote-first policy. We also offer meaningful equity compensation in the form of ISO options, and offer early exercise and a 10 year post-termination exercise window. E-Verify Statement Hightouch participates in E-Verify. After you join the team, we'll verify your eligibility to work in the U.S. by submitting information from your Form I-9 to the Social Security Administration and, if needed, the Department of Homeland Security. This process happens post-hire only — we never use E-Verify to pre-screen applicants. E-Verify Notice E-Verify Notice (Spanish) Right to Work Notice Right to Work Notice (Spanish)

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  "title": "Administrative Assistant",
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