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Home › Companies › 089b582f 0a35 44db 98f2 170a98083ab9 19000101 000001 › Hourly Marketing Administrative Assistant

Hourly Marketing Administrative Assistant

089b582f 0a35 44db 98f2 170a98083ab9 19000101 000001 · Trenton, NJ, US, Trenton, NJ · Hybrid · Active · $30 / hour · ADP Workforce Now Recruiting

Job facts

FieldValue
Company089b582f 0a35 44db 98f2 170a98083ab9 19000101 000001
TitleHourly Marketing Administrative Assistant
Normalized title-
Department / team-
LocationTrenton, NJ, United States
Work modelHybrid / Hybrid
Employment typePart Time
Salary$30 / hour
Statusactive
ATS providerADP Workforce Now Recruiting
Posted / first seen2026-05-21 / 2026-05-31
Changed / last seen2026-06-06 / 2026-06-06

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Linked records

Company089b582f 0a35 44db 98f2 170a98083ab9 19000101 000001
Source10bb9952-0692-4edf-87ea-ceda8eb178c7
ATS providerADP Workforce Now Recruiting

Description

Hourly Marketing Administrative Assistant Part-Time hourly 25-30 hours/week $30/hour Office of Marketing 111 West State Street Trenton, NJ 08608 Thomas Edison State University was founded in 1972 to break down barriers to degree completion. Fifty years later, it proudly serves a diverse body of adult students with innovative and professionally relevant academic programming in a predominantly online delivery. Our team of high-energy student-focused professionals is welcoming new members who are making their mark in education and are ready to help change the lives of thousands of adult students across New Jersey and around the world. Candidates who are excited by changing lives, committed to the success of all and want to be challenged by new and innovative opportunities, should submit an application. Summary: Under general supervision of the Senior Director of Marketing, the Hourly Marketing Administrative Assistant will provide program support in budget oversight, monitoring and reporting, advertising cost tracking and analysis, research, direct mail outreach, outcomes tracking, data collection, database management, marketing analysis and special projects. Performs all assignments and job duties using established University policies, procedures, precedents, guidelines and standards. Examples of Work: - Prepares clear, technically sound, accurate and informative reports containing weekly tracking and updates of departmental budget expenditures and balances. Expenditure reporting includes both departmental and specialty reporting to track and project budget allocation compliance with both departmental budget and all advertising expenditures. Provides updates, findings, conclusions and recommendations to Senior Director of Marketing and Director of Advertising and Integrated Marketing Strategy on a weekly basis. - Coordinates/monitors scheduling creative jobs from assignment to art department by Senior Director or Director of Advertising and Integrated Marketing Strategy to completion/delivery to ensure all deadlines are being met, jobs are on track, schedules are modified to adapt for emergencies or rush jobs, and coordinates file submission deadlines with Art Director and print vendors. Assists Art Director in obtaining print job quotes from vendors. Communicates status with entire Marketing Team. - Oversees vendor updates and onboarding of new vendors, identifies appropriate vendors, obtains competitive quotes, manages content flows and delivery scheduling, prepares purchase orders, oversees quality control checks at delivery, oversees delivery to clients. - Prepares all purchase orders and other required paperwork required by established University policies; creates and monitors blanket purchase orders. - Responsible for all invoice payments and tracking of same, both departmental and pass throughs to other departments utilizing University’s Colleague system. - Coordinates scheduling and all related processes and procedures in execution of RFQs; completes all required paperwork, maintains and acquires required documents, schedules vendor presentations, maintains all required email correspondence and notifications. - Prepares correspondence in the course of official duties. - Maintains essential records and files. - Assists with special projects as assigned. Duties and Responsibilities: The following is representative of specific duties which may be assigned to this level. This list is not inclusive. - Prepares weekly Departmental Budget Tracker and Advertising Budget Tracker. - Investigates advertising and marketing opportunities as assigned. - Collects data to support marketing initiatives. - Oversees and/or supports special projects as assigned. - Obtains bids, prepares documentation, communicates with vendors as established in University Purchasing Policies. - Maintains clear and accurate records of all financial transactions and provides information to Marketing team via departmental shared drive. - Schedules ongoing mail outreach programs to inquirers, applicants or enrollees as identified by the Senior Director. Coordinates acquisition and delivery of all specialty mailing lists to mail fulfillment vendor. Compiles and maintains annual schedule, internal communications, vendor communications, order and invoice management, internal departments mail list change notifications. - Collects marketing data and prepares reports. - Develops, builds and maintains appropriate databases to track marketing projects. - Prepares reports of marketing and media initiatives. Requirements: Education: Graduation from an accredited college or university with a bachelor's degree in a field related to the position to be filled, or equivalent as determined by the appointing authority. Experience: Two years of professional experience in admissions, sales, or marketing of a nontraditional higher education facility or other field that is directly related to the functions of the position to be filled, or equivalent as determined by the appointing authority. - A degree and/or experience in a Marketing related field is preferable. *TESU strives to offer a flexible work environment while balancing the operational needs of the University. As such, we have several options for hybrid-work schedules. Positions determine what type of hybrid-work schedule is available and, if necessary, adjustments are made to support University operations. Thomas Edison State University is an Equal Opportunity/Affirmative Action Employer

Full job record

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Org IDf79769cc-e7be-486f-b658-5325805aba4b
Source ID10bb9952-0692-4edf-87ea-ceda8eb178c7
Board ID10bb9952-0692-4edf-87ea-ceda8eb178c7
Provideradp_workforcenow
Provider Job Key575535
TitleHourly Marketing Administrative Assistant
Normalized Title—
Statusactive
Activeyes
Location TextTrenton, NJ, US, Trenton, NJ
Department—
Team—
Employment Typepart_time
Workplace Typehybrid
Remote Policyhybrid
CountryUnited States
RegionNJ
CityTrenton
Salary RawUp to 30 (USD) Hourly
Salary Min0
Salary Max30
Salary CurrencyUSD
Salary Periodhour
Source URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=089b582f-0a35-44db-98f2-170a98083ab9&ccId=19000101_000001&lang=en_US&type=JS&jobId=575535&jwId=9204194930547_1
Apply URLhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=089b582f-0a35-44db-98f2-170a98083ab9&ccId=19000101_000001&lang=en_US&type=JS&jobId=575535&jwId=9204194930547_1
First Seen At2026-05-31 18:17:27Z
Last Seen At2026-06-06 13:17:35Z
Last Checked At2026-06-06 13:17:35Z
Last Changed At2026-06-06 13:17:35Z
Inactive At—
Source Posted At2026-05-21 19:35:00Z
Source Updated At—
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Extensions
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    "requisitionDescription": "<div><div><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\" data-pasted=\"true\"><strong><span style=\"font-size: 16px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">Hourly Marketing Administrative Assistant&nbsp;</span></strong></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 16px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>Part-Time hourly 25-30 hours/week $30/hour</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 16px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>Office of Marketing</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 16px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>111 West State Street Trenton, NJ 08608</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-family: arial, sans-serif; color: rgb(0, 0, 0); background: white; font-size: 14px;\">Thomas Edison State University was founded in 1972 to break down barriers to degree completion. Fifty years later, it proudly serves a diverse body of adult students with innovative and professionally relevant academic programming in a predominantly online delivery. Our team of high-energy student-focused professionals is welcoming new members who are making their mark in education and are ready to help change the lives of thousands of adult students across New Jersey and around the world.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-family: arial, sans-serif; color: rgb(0, 0, 0); background: white; font-size: 14px;\">Candidates who are excited by changing lives, committed to the success of all and want to be challenged by new and innovative opportunities, should submit an application.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>&nbsp;</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>Summary:&nbsp;</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">Under general supervision of the Senior Director of Marketing, the Hourly Marketing Administrative Assistant will provide program support in budget oversight, monitoring and reporting, advertising cost tracking and analysis, research, direct mail outreach, outcomes tracking, data collection, database management, marketing analysis and special projects. Performs all assignments and job duties using established University policies, procedures, precedents, guidelines and standards.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>Examples of Work:&nbsp;</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Prepares clear, technically sound, accurate and informative reports containing weekly tracking and updates of departmental budget expenditures and balances. Expenditure reporting includes both departmental and specialty reporting to track and project budget allocation compliance with both departmental budget and all advertising expenditures. Provides updates, findings, conclusions and recommendations to Senior Director of Marketing and Director of Advertising and Integrated Marketing Strategy on a weekly basis.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Coordinates/monitors scheduling creative jobs from assignment to art department by Senior Director or Director of Advertising and Integrated Marketing Strategy to completion/delivery to ensure all deadlines are being met, jobs are on track, schedules are modified to adapt for emergencies or rush jobs, and coordinates file submission deadlines with Art Director and print vendors. Assists Art Director in obtaining print job quotes from vendors. Communicates status with entire Marketing Team.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Oversees vendor updates and onboarding of new vendors, identifies appropriate vendors, obtains competitive quotes, manages content flows and delivery scheduling, prepares purchase orders, oversees quality control checks at delivery, oversees delivery to clients.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Prepares all purchase orders and other required paperwork required by established University policies; creates and monitors blanket purchase orders.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Responsible for all invoice payments and tracking of same, both departmental and pass throughs to other departments utilizing University&rsquo;s Colleague system.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Coordinates scheduling and all related processes and procedures in execution of RFQs; completes all required paperwork, maintains and acquires required documents, schedules vendor presentations, maintains all required email correspondence and notifications.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Prepares correspondence in the course of official duties.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Maintains essential records and files.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Assists with special projects as assigned.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>&nbsp;</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>Duties and Responsibilities:</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">The following is representative of specific duties which may be assigned to this level. This list is not inclusive.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Prepares weekly Departmental Budget Tracker and Advertising Budget Tracker.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Investigates advertising and marketing opportunities as assigned.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Collects data to support marketing initiatives.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Oversees and/or supports special projects as assigned.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Obtains bids, prepares documentation, communicates with vendors as established in University Purchasing Policies.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Maintains clear and accurate records of all financial transactions and provides information to Marketing team via departmental shared drive.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Schedules ongoing mail outreach programs to inquirers, applicants or enrollees as identified by the Senior Director. Coordinates acquisition and delivery of all specialty mailing lists to mail fulfillment vendor. Compiles and maintains annual schedule, internal communications, vendor communications, order and invoice management, internal departments mail list change notifications.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Collects marketing data and prepares reports.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Develops, builds and maintains appropriate databases to track marketing projects.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- Prepares reports of marketing and media initiatives.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>&nbsp;</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><strong>Requirements:&nbsp;</strong></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">Education: Graduation from an accredited college or university with a bachelor&#39;s degree in a field related to the position to be filled, or equivalent as determined by the appointing authority.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">Experience: Two years of professional experience in admissions, sales, or marketing of a nontraditional higher education facility or other field that is directly related to the functions of the position to be filled, or equivalent as determined by the appointing authority.</span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\">- A degree and/or experience in a Marketing related field is preferable.</span></p><p style=\"margin: 0in; font-size: 15px; font-family: Calibri, sans-serif; line-height: 1.15;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><em>&nbsp;</em></span></p><p style=\"margin: 0in; font-size: 15px; font-family: Calibri, sans-serif; line-height: 1.15;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><em>*TESU strives to offer a flexible work environment while balancing the operational needs of the University. As such, we have several options for hybrid-work schedules. Positions determine what type of hybrid-work schedule is available and, if necessary, adjustments are made to support University operations.&nbsp;</em></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif; text-indent: 0.5in;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><br></span></p><p style=\"margin: 0in; line-height: 1.15; font-size: 16px; font-family: Aptos, sans-serif; text-align: center;\"><span style=\"font-size: 14px; font-family: arial, sans-serif; color: rgb(0, 0, 0);\"><em>Thomas Edison State University is an Equal Opportunity/Affirmative Action Employer</em></span></p></div></div>\n",
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