Administration Assistant - Private Client

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  "last_changed_at": "2026-05-30T06:11:24.168Z",
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  "language": "en",
  "location": {
    "raw": "Braintree",
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    "country": "Braintree",
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{
  "id": "2631863",
  "name": "Administration Assistant - Private Client",
  "office": "Braintree",
  "keywords": [],
  "schedule": "full-time",
  "createdAt": "2026-05-12T09:56:38+00:00",
  "seniority": "entry-level",
  "department": "Private Client",
  "occupation": "administrative",
  "subcompany": null,
  "employmentType": "permanent",
  "jobDescriptions": [
    {
      "name": "Job Vacancy",
      "value": "<strong>THE ROLE</strong><br>Due to an internal promotion, we are seeking an organised, proactive and detail-oriented Administration Assistant to join our friendly and supportive Private Client team. Working alongside experienced Lawyers and Legal Assistants, you will play a key role in providing administrative support across matters involving Wills, Probate, Lasting Powers of Attorney and Estate Planning.<br>This is an excellent opportunity for someone with strong administration skills who enjoys working in a professional, client-focused environment and takes pride in delivering high-quality support.<br> <br><strong>WHAT SKILLS & EXPERIENCE DO I NEED?</strong><br><ul><li>Previous administration experience, ideally within a law firm or professional services environment </li><li>Excellent attention to detail and accuracy </li><li>Strong organisational and time management skills </li><li>Good IT literacy and confidence using case management systems and Microsoft Office </li><li>Professional and confident communication skills </li><li>Ability to manage multiple tasks and priorities effectively </li></ul> <br><strong>KEY RESPONSIBILITIES</strong><br><ul><li>Storing Wills, including sending closing letters and copies to clients </li><li>Preparing meeting packs and retrieving documents in readiness for client meetings </li><li>Printing and engrossing Wills and legal documentation </li><li>Completing deed indexing forms </li><li>Scanning, saving and maintaining client identification documents within the case management system </li><li>Organising certified copies of Lasting Powers of Attorney for Attorneys </li><li>Opening, closing and archiving files, including returning original documentation to clients and Executors </li><li>Carrying out verification, bankruptcy and insolvency searches </li><li>Preparing client care letters and general correspondence </li><li>Processing cheque and cash payments </li><li>Check certainty Will searches </li><li>Handling client enquiries professionally and efficiently </li><li>Audio dictation and document production </li><li>Verifying bank details </li><li>Preparing marketing letters relating to Wills and Conveyancing </li><li>Witnessing Wills when required </li><li>Requesting copies of Titles, Wills and Court of Protection documentation </li><li>Supporting occasional home visits or probate property visits </li><li>Assisting with ad hoc projects and administrative tasks </li><li>Managing and organising probate diaries and key dates </li></ul><strong> </strong><br><strong>WHAT ATTRIBUTES DOES THE ROLE REQUIRE?</strong><br><ul><li>Excellent organisational skills </li><li>Reliable and dependable approach </li><li>Strong communication and interpersonal skills </li><li>Ability to multitask and prioritise effectively </li><li>A positive, team-focused attitude </li><li>Professionalism and discretion when handling sensitive information </li></ul> <br><strong>WHAT WE OFFER</strong><br>At Holmes & Hills<strong> </strong>we pride ourselves on a culture of collaboration, respect and authenticity. We are a modern and progressive firm committed to delivering exceptional client service while supporting the development and wellbeing of our people.<br> <br><ul><li>Competitive salary </li><li>A supportive, relaxed and flexible working environment </li><li>28 days annual leave, plus bank holidays </li><li>Medicash cashback scheme after one year’s service </li><li>Life Insurance </li><li>Employee Assistance Programme (EAP) </li><li>Physical and mental wellbeing support, including 24/7 virtual GP access </li><li>Enhanced maternity and paternity pay </li><li>Family-friendly policies and family events leave </li><li>Company sick pay </li><li>Cycle to Work scheme </li></ul> <br>If you are highly organised, proactive and looking to build your career within a respected and supportive legal team, we would love to hear from you."
    }
  ],
  "occupationCategory": "administrative_and_clerical",
  "recruitingCategory": "Permanent"
}